Guests, Leadership, Working Remotely

Conquering Imposter Syndrome on Remote Teams with Rico Nasol

Wayne Turmel explores the challenging world of remote and hybrid work leadership, focusing on imposter syndrome and its impact on leaders. Joined by guest Rico Nasol, a seasoned consultant and coach, the discussion delves into how imposter syndrome manifests, particularly in remote work settings, and strategies for overcoming it. Nasol shares his personal experiences and insights from his time at Netflix, shedding light on leadership development, the importance of understanding team dynamics in a remote environment, and the significance of self-talk in shaping a leader's confidence and effectiveness.

Key Takeaways

1. Understanding Imposter Syndrome: Recognize that imposter syndrome is common, especially in remote settings. It involves feelings of self-doubt and a belief that one's achievements are just luck. Acknowledge these feelings when they arise and remember that they are a common psychological phenomenon.
2. Combatting Isolation in Remote Work: In remote work, the absence of real-time feedback can intensify feelings of imposter syndrome. Counteract this by establishing regular check-ins and feedback sessions with colleagues or mentors to validate your work and progress.
3. Positive Self-Talk is Key: Develop a habit of positive self-talk. Remind yourself of your accomplishments and skills. Remember, the way you talk to yourself significantly impacts your self-confidence and perception.
4. Leadership and Imposter Syndrome: New leaders often face imposter syndrome due to a lack of formal leadership training. Focus on developing leadership skills actively and seek mentorship or professional development opportunities.
5. Learning from Rico’s Netflix Experience: Understand that feeling like an imposter can occur in any environment, even in high-performance cultures like Netflix. Realize that everyone has unique strengths and that no one is inherently smarter than others.
6. Managing Remote Teams Effectively: For remote team leaders, balance personal and professional goal-setting for your team members. This approach fosters a well-rounded team dynamic and supports individual growth.
7. Hybrid Team Dynamics: In a hybrid work environment, don't underestimate the power of team building. Focus on collaborative, focused work during in-person sessions to maximize creativity and team cohesion.

View Full Transcript

00;00;08;19 - 00;00;38;18
Wayne Turmel
Hi, everybody. Welcome to the Long Distance Work Life podcast, the show where we are really determined to help you thrive, survive, get through, keep the weasels at bay in this crazy world of remote and hybrid work. My name is Wayne Turmel. I'm with Kevin Eikenberry Group. This is a Marisa-less episode. I don't want to say Marisa free because that's sounds like she's an undesirable thing and she's not.

00;00;38;20 - 00;01;03;08
Wayne Turmel
But when we don't have Marisa with us, that means that we have an interesting guest, which we do today. We are going to talk imposter syndrome and getting out of your own head and all that good stuff with Rico and Rico is in the Las Vegas area with me, which is kind of cool. And Rico, how are you, man?

00;01;03;10 - 00;01;07;13
Rico Nasol
I'm good. I'm good. Good to talk to you, Wayne. Thanks for having me.

00;01;07;15 - 00;01;33;22
Wayne Turmel
Thank you for being here. So you are a consultant and a coach, and we will have links to your organization and all that good stuff. But one of the things that you and I have talked about offline, and I think this is really important for especially newer leaders, is this concept of imposter syndrome and not believing that you are good enough.

00;01;33;25 - 00;01;39;11
Wayne Turmel
Can you give us that kind of working definition of imposter syndrome just to kind of kick us off?

00;01;39;14 - 00;02;05;01
Rico Nasol
Yeah. So imposter syndrome, how it showed up for me and I think how it shows up for a lot of people is you don't really believe that you have talent and that potentially you are lucky and that at some point in time someone is going to find out you're not as smart as they think you are because you yourself don't feel like you have the confidence or the intelligence or the smarts to have achieved the things that you have.

00;02;05;04 - 00;02;23;21
Rico Nasol
And the thing that drives that imposter syndrome are the stories that we tell ourselves, whether they're true or not true. It's just a running narrative that goes on in our heads. And what happened with the pandemic in remote life. It's exacerbated by the missing of real time feedback. Right.

00;02;23;21 - 00;02;33;28
Wayne Turmel
So, okay, so tell me what you mean by that. By real time feedback, because some of us have spent our entire lives coping with this nonsense.

00;02;34;00 - 00;03;04;03
Rico Nasol
Yeah, great question. And I had to get used to it because I was a mom before the pandemic, mostly in person leader except for my global teams which were distributed. But since the pandemic, when that camera turns off, you're kind of left alone with the thoughts that you have. So if you don't think you if you don't have the confidence, you will continue to reinforce that in your head as opposed to when I was in in person and I did a presentation right when that presentation was over and I walked out, I'd have a colleague, I would go, Hey, how was that?

00;03;04;03 - 00;03;25;18
Rico Nasol
Did that go okay? Was I did I sound too fast? Did I answer the question like you get real time feedback from people that were in there just naturally walking to your next meeting. And in this zoom environment or this remote environment, you don't get that benefit unless you explicitly and this is what I advise people to explicitly ask for it, whether it's through Slack or chat or some sort of mechanism after the fact.

00;03;25;18 - 00;03;51;02
Wayne Turmel
Yeah, that's really important because one of the blessings, of course, of remote work is that you don't have a million people around you, but then you are left with the voice in your head. And if the voice in your head is unkind and I'm really not being facetious about this, you know, I always said I would fire any manager who talked to an employee the way I talked to myself.

00;03;51;05 - 00;03;55;00
Wayne Turmel
Absolutely. Our self-talk is so, so critical.

00;03;55;00 - 00;04;14;26
Rico Nasol
Yeah. And that's one of the things that so I coach leaders and almost the problem solving and it'll parlay into this is I think we've all had here's the story we've all had those jobs, whether it's in high school or college, you kind of you don't think a lot of it, but you end up being good at it and then they promote you to like the shift lead or something.

00;04;14;28 - 00;04;37;29
Rico Nasol
For me, I worked at a theme park and I got promoted to the warehouse lead and nobody taught me how to be a leader. They taught me about labor laws, they taught me about harassment, but nobody ever taught me how to lead people. And unfortunately, what I what happened to me in high school and college, I see happen in the world today where people, leaders, whether they intentional or not, assume, hey, this person is really good at the tactician.

00;04;37;29 - 00;04;54;29
Rico Nasol
Part of the job, so they must be a good leader and they never develop them in the way that leaders need to be developed. So in that way, when you're trying to pretend to be something that maybe you were never trained to do, that's where I come in. And a lot of the folks that I work with are either new leaders or executives.

00;04;55;05 - 00;05;13;27
Rico Nasol
They didn't have proper training. They don't know what they don't know, and they just have this low confidence and this imposter syndrome that, like the people who promoted me, think I'm good at what I do. I don't think I'm not good at what I do, and I don't know when they're going to find me out. So I'm either going to fake it till I make it or I need to get help.

00;05;13;29 - 00;05;14;17
Rico Nasol
And that's where.

00;05;14;17 - 00;05;42;22
Wayne Turmel
You find Do you find that that is. Here's the dirty little secret about our business, right? Is that the people who seek out learning, the people who want to get better at the job and are proactive of about doing that, are probably not the ones who need it the most. Because if they care enough to want to be good at it, right, they probably got some chops because wanting to do the job is a big piece of the deal.

00;05;42;24 - 00;06;04;24
Rico Nasol
Yeah, unfortunately that that is true. But what I do see is I put myself out there is people start to see themselves in me. So there's somebody that I worked with the he I don't want to say he was reluctant, but it was took him a long time to want to work with me because he didn't see anyone around him that looked like him.

00;06;04;26 - 00;06;26;22
Rico Nasol
Right. And so what I'm trying to do here and I think what we try to do with the work that we do is expose people, that there's more people like us out there, there's more ways to be successful. And nobody goes out and says, I want to be a toxic leader. Right? Nobody does that intentionally. But what happens is they have somebody who was never trained to train them and then they train their leaders the same way, or lack of training.

00;06;26;25 - 00;06;42;19
Rico Nasol
Right. And so you're right where, you know, the people who want to be better at it, I think are the ones that go after it. But I think it also takes leaders looking inward and saying like, hey, maybe I do need to get better than I can get the skills to help these folks get better. So I think it's a little bit of both.

00;06;42;19 - 00;06;47;28
Rico Nasol
You get people that want to be better and hopefully they will want to help the people that report to them.

00;06;48;00 - 00;07;08;10
Wayne Turmel
Now, one of the things, the way we connected is you heard the interview you have with Janice Chalker. Yes. On being a introvert and a remote leader, and Marisa will link to that in our show notes. For those of you who are interested, you're an introvert. Tell me a little bit about your journey because you've worked at some big oil companies.

00;07;08;13 - 00;07;17;03
Rico Nasol
Yeah, I so for me, introversion is not like shyness because I'm not shy, right? So, you know, that's a really.

00;07;17;03 - 00;07;21;22
Wayne Turmel
Important distinction right there that we need to put a pin in.

00;07;21;25 - 00;07;38;05
Rico Nasol
Yeah, and I say that because in certain moments I can be shy, but, you know, like if I'm comfortable, you know, I can have a conversation and things like that. But where my introversion shows up is like, I'm not the loudest person in the room. It's not because I'm not shy, it's just not my nature, right? I'm analytical.

00;07;38;05 - 00;08;08;20
Rico Nasol
I need time to sit with things. And then after big presentations to like four or 500 people, I cherish the time to myself just to recharge, you know, just to get my batteries back. I know some people I worked with that Netflix and why this was I had so much imposter syndrome in the beginning because you have this tape type A personality there where they're the biggest voices in the room and after like a 500 person presentation, they're like excited, mingling everywhere and like talking to everybody in the room and answering every single question.

00;08;08;23 - 00;08;29;21
Wayne Turmel
So an organization like Netflix is really interesting, and maybe you can check my assumption here because Netflix is what I call show business adjacent. It's full of people who want to be in show business and want to be in the industry. And at its core, it's a data and and analysis company.

00;08;29;23 - 00;08;47;28
Rico Nasol
Yet it's interesting because I was there for almost nine years and when I first started we were just an aggregator. So we weren't much of an entertainment company. We used to call ourselves a tech company that happens to be an entertainment. And then towards the last maybe four years of my career is when we had more originals, more productions.

00;08;48;05 - 00;09;10;26
Rico Nasol
We were an entertainment company backed by tech, so I was there for that shift. And the culture I started in was very Silicon Valley, like everybody is a Type A, everybody's high performing all those things. And so when I started there, they recruited me. I felt so much like an imposter, like I'm not as smart as these people think they are.

00;09;11;01 - 00;09;31;23
Rico Nasol
And one thing that I have to coach out of people is nobody is smarter than anybody else. They just have more experience in certain things. But what I would tell myself is Netflix. When I first got there, everybody sitting across from me is the smartest person in their field, so why and why am I here? But nobody said that that was just my negative self-talk, right?

00;09;31;24 - 00;09;42;17
Rico Nasol
And it's my fear of being found out that made me speak to myself that way. And it's almost like you said, if I talk to anyone else the way that I talk to myself, it'd be terrible.

00;09;42;20 - 00;10;05;29
Wayne Turmel
I would be in a jar all day. Yeah, to tell you the truth. Now, something about Netflix that I read not too long ago, which is kind of fascinating, is there's kind of a famous PowerPoint presentation, if you can call it, if you can call any PowerPoint presentation, famous that the CEO of Netflix was trying to explain the culture.

00;10;06;07 - 00;10;13;27
Wayne Turmel
And he came up with something called the Keeper rule that you work kind of under that mindset, right?

00;10;13;29 - 00;10;35;19
Rico Nasol
Yeah, I did. And it's interesting because this is probably one of the biggest things I came across and had a debunk. And if you go to Glassdoor, you'll probably see all kinds of reviews about keeper test and culture of fear. But it's the idea that if you built this team again, would you keep this person right if you had to build a team over?

00;10;35;21 - 00;10;48;24
Rico Nasol
And so the way it reads, it seems like, you know, you're just constantly every week what I keep this person, I keep that person. And in actuality, that's not how it played out, at least how it played on my team, because that would be a very toxic environment.

00;10;49;01 - 00;11;10;23
Wayne Turmel
Yeah. What is it like? Because there are lots of it was like Jack Welch came up with, well, you always fire your bottom 10%, which is fine for a couple of years when you have people who are underperform forming. But once you have a performing team, it turns really toxic really fast because everybody's trying to make sure they're not in the bottom ten.

00;11;10;23 - 00;11;21;20
Wayne Turmel
Right. So all these good ideas very often get used for evil instead of good. So how did you apply it and how do you not make that toxic?

00;11;21;22 - 00;11;43;08
Rico Nasol
Yeah. So on that point, you had the lowest churn rate and I had 235 people organization and over my nine years had like a 3% churn and then kind of encountered voluntary set a really low churn rate for my team. But so how I thought about it was maybe during annual review time, maybe once or twice a year and it wasn't like every week or even month.

00;11;43;11 - 00;12;00;22
Rico Nasol
So I would think, okay, if I because tech moves fast. So Netflix, we are always changing and evolving, building new tools and new skill sets. So I would look at my team and say, Hey, if I had to build this team, knowing what I know now, would I keep the folks that I have? And for me, it wasn't an exercise in letting go.

00;12;00;24 - 00;12;19;18
Rico Nasol
People is more of an exercise if I have the right people in the right roles. So maybe at this point in time where somebody was a motion graphics designer, now they need to move into like a UX field where they can actually do animations on the product. So it wasn't a who can it who do I need to let go?

00;12;19;20 - 00;12;27;04
Rico Nasol
It doesn't fit anymore. It's how can I be a better leader and find better fits for an evolving company in an evolving organization.

00;12;27;06 - 00;12;50;03
Wayne Turmel
One more time for the people in the back because that's so important. And also I would imagine that a piece of that is, you know, this person was a functioning member of the team and and they've been good and the team has changed. How do we get them to that new role, Right? How do we develop them? How do we train them?

00;12;50;03 - 00;12;51;27
Wayne Turmel
What do they need?

00;12;52;00 - 00;13;16;16
Rico Nasol
Right. And I can give you a story, an example, perfect example where I essentially automated a team. I led out of a job. And so it was a new AI technology, a computer vision technology. We were like trying to pick images, right? And we first had humans doing it and then eventually got to the point where they were so good that we could have computer vision do it, and we needed just less people.

00;13;16;16 - 00;13;41;06
Rico Nasol
We needed people just to verify and select. And most people would say, okay, so this team's job is eliminated. Let's just get rid of that team. Well, we actually did is, hey, they have value because they know the workflows they know all these other things, and they were big enough to work towards eliminating their own roles. So that told us that they had so much more value because the way they might in their minds thought the way they were strategic.

00;13;41;14 - 00;13;57;03
Rico Nasol
And so we actually we found roles, new roles on new teams for all of them in ways that they could find more automations. So perfect example where most companies would reorganize and let go. We reorganized and found better fits for their future.

00;13;57;07 - 00;14;19;17
Wayne Turmel
So in the little bit of time that we have remaining Rico, you know, you have, as you said, you had international teams, you had give us a couple of your best practices and what you coach your clients to do, first of all, for totally remote teams and then for hybrid teams.

00;14;19;19 - 00;14;38;17
Rico Nasol
Yeah. So for we'll start with totally remote and I'll talk about things how I, how I developed my teams and my leaders and I'll talk about the things I do for myself, for my imposter syndrome. So some of the things I do with my teams and my leaders is it's not nothing new, but I have everyone come up with three personal and professional goals.

00;14;38;17 - 00;15;09;27
Rico Nasol
It needs to be balanced. So the personal goals is so we can check in on each other. On like if you want to travel more, if you want to get into more cooking, things like that, and we have something to anchor our one on ones into. And I also provide opportunities and for real time feedback. So like this story, I said, if I have a director of mine who's presenting immediately after all, like, Hey, you want to talk about how it went or, you know, like, here's some things that went really well or I'll send I'll just send feedback in to know, Hey, this, this part really went really well.

00;15;09;27 - 00;15;29;15
Rico Nasol
I loved how you did this. If there's anything to talk about, it'd be like this. So when they are in a vacuum with their own thoughts, they have my feedback and they have my thoughts and my reassurance that they did a good job, that whatever negative self-talk they have is not valid. So that's when.

00;15;29;22 - 00;15;51;10
Wayne Turmel
I also want to tell you something you said because you said you get them to give you three personal goals and three professional goals and a lot of managers do that. It's kind of rote. You do it at the beginning of the year and then they never pay any more or attention to those personal things, right? It's like, okay, I did that check, check, check.

00;15;51;12 - 00;15;54;02
Wayne Turmel
But our one on ones are going to be about work.

00;15;54;04 - 00;16;15;07
Rico Nasol
Yeah, I mean, it's really important. I can tell you right now, even though I'm not there anymore, most of my team is still there. I can go back to my team Annapolis Recruiter studio and tell you who their kids are, who they're seeing, who they're married to, like, what their goals are, all those things. Because that's the thing that's important with leaders is you make to make everyone around you better.

00;16;15;07 - 00;16;35;10
Rico Nasol
You have to know who they are, right? You can't just make everyone about everyone better. In general terms, you need to really get to know them as people because people some people are type A, some people are type B, some people show up differently than others. And especially in this remote world, if you don't understand how each person shows up best, you start to create exclusive environments.

00;16;35;13 - 00;16;55;09
Rico Nasol
I have folks on my team who show up best in my comments in a Google doc and are deathly afraid of speaking in public, but they show up really well in comments and in in documents. So if I just relied on, I need to hear you to see you, I'm going to exclude very high level contributors on my team.

00;16;55;09 - 00;17;02;24
Wayne Turmel
Wow. Real quick, hybrid teams, anything specifically to that environment?

00;17;02;26 - 00;17;29;17
Rico Nasol
Yeah. So hybrid teams don't don't underestimate the power of team building. I did a lot when we were in person and just getting in a room and whiteboarding. That's the thing I think is most important when you get to be in person is not just sitting in a room. I think it's getting together and actually working on something tangible together and really get the creative juices running and that's when you get the most creativity and engagement from your folks.

00;17;29;19 - 00;17;55;06
Wayne Turmel
Yeah, I think that's such a key point. And again, we're just this is me underlining verbally, but this notion that being together in the same room doesn't create camaraderie or teamwork or innovation. It's focused work. And if some of the people are in the room and some of them aren't, it's still that focused work that's going to do the job.

00;17;55;09 - 00;17;57;20
Rico Nasol
Exactly. Exactly.

00;17;57;23 - 00;18;27;24
Wayne Turmel
Rico, I am sorry to say that is the end of our times. So much good stuff. Rico is in Henderson, Nevada. He is. He has his own consulting company, Rico Nassau Coaching and Consulting. We will have links to that in our in our show notes. Marisa will do her usual terrific job of that. Niko, I'm going to say goodbye to you momentarily while I close up the show.

00;18;28;01 - 00;18;57;25
Wayne Turmel
That is the long distance work life for this week. If you enjoyed it, please, please, please, like subscribe. You know how podcasts work. We beg for your feedback, but we actually want your feedback. So if you have questions, comments, vicious personal attacks, if you have a pet peeve or a topic that you'd like Marisa and I to tackle or ideas for a guest, please reach out to us on LinkedIn or our names.

00;18;57;25 - 00;19;27;22
Wayne Turmel
Wayne at Kevin Eikenberry dot com Marisa Kevin Eikenberry dot com. If you are trying to reorganize your team, thinking about what your new work should look like, we urge you to check out our new book, The Long-Distance Team Designing Your Team for Everyone's Success. That's it. I hope you're enjoying the show. We really love bringing you a mix of kind of thoughtful trends stuff and tactical practical work.

00;19;27;24 - 00;19;45;04
Wayne Turmel
Very, very smart people like RICO. We're sure that you enjoy it. Check out all our past episodes. You can do that at long distance work life dot com as well. And for now, next week we'll be back with Marisa, my name is Wayne Trammell. Don't let the weasels get you down. We'll see you next episode.


Featured Guest

Rico Nasol

Name: Rico Nasol

Bio: Rico Nasol is an accomplished executive and leadership coach with over twenty years of global experience, including key roles at Zappos and spearheading the Netflix Creative Studio. Known for his expertise in executive coaching, content optimization, and innovative technology, including machine learning and computer vision, Rico is dedicated to redefining leadership and fostering environments where balance and engagement thrive, empowering individuals to unlock their full potential. His career is marked by a strong focus on team building, strategic planning, and driving engagement across various domains, from creative direction to product management and user experience.


Timestamps

00:00 Introduction
01:07 Exploring the Concept and Personal Experience of Imposter Syndrome
02:05 Impact of Remote Work on Imposter Syndrome and the Role of Feedback
03:51 Importance of Self-Talk in Leadership
04:55 Challenges Faced by New Leaders and Transition to Management Roles
07:08 Rico Nasol's Personal Journey and Experience with Introversion at Netflix
14:19 Best Practices for Managing Remote Teams
17:02 Approaches to Leading Hybrid Teams and Team Building Importance
18:27 Closing

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Additional Resources

Order The Long-Distance Team

Remote leadership experts, Kevin Eikenberry and Wayne Turmel, help leaders navigate the new world of remote and hybrid teams to design the culture they desire for their teams and organizations in their new book!

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The Great Escape: Innovating Remote Team Building with Escape Rooms with Madeline Purches
Guests, Technology, Working Remotely

The Great Escape: Innovating Remote Team Building with Escape Rooms with Madeline Purches

Wayne Turmel joins Madeline Purches from The Escape Game to discuss the world of remote team building. Discover how the principles of escape rooms can transform the dynamics of remote teams. Madeline shares insights on adapting escape room tactics for virtual environments, tackling cultural and technological challenges, and creating engaging, inclusive activities for global teams. Whether you're leading a remote team or looking for innovative team-building strategies, this episode is packed with practical tips and fascinating perspectives.

Key Takeaways

1. Adapt to Change: Embrace innovative solutions for remote team building, like virtual escape rooms.
2. Cultural Sensitivity: Be aware of cultural references in team activities to ensure inclusivity.
3. Tech Accessibility: Ensure activities are accessible for all tech skill levels.
4. Foster Competition: Use competitive elements to engage and motivate team members.
5. Communication is Key: Maintain open, frequent communication channels for remote team members.
6. Level the Playing Field: In hybrid settings, ensure remote workers feel equally involved.
7. Create Connection: Intentionally develop opportunities for team members to connect beyond work.

Featured Guest

Madeline Purches

Name: Madeline Purches

What She Does: Manager of Corporate Sales for The Escape Game


View Full Transcript

00;00;08;03 - 00;00;43;28
Wayne Turmel
Hello, everybody. Greetings. Welcome once again to the Long-Distance Worklife podcast. The show for those who are working remotely, working hybrid, working remotely some of the time, just trying to make sense of the way that we work today. My name is Wayne Turmel. I'm your humble servant. We are very excited today. This is a guest episode. I've decided to stop calling them Marisa-less episodes because people love Marisa, rightly so.

00;00;43;28 - 00;01;16;01
Wayne Turmel
And I don't want to diminish expectations. We are blessed with another very, very charming, talented, very smart guest, Madeline Purches and we are going to be talking about team building and icebreakers and activities and all the stuff that you know, makes me a little bit grumpy. But I understand the importance of it. So we are going to welcome Madeline Purches in the show, Madeline.

00;01;16;08 - 00;01;18;16
Madeline Purches
Hey, Wayne, great to be here.

00;01;18;18 - 00;01;32;29
Wayne Turmel
Well, in the words of David Letterman, we'll put a stop to that. So welcome. Tell us a little bit about you and The Escape Game and then we'll jump into our conversation here.

00;01;33;01 - 00;01;49;20
Madeline Purches
Yeah, absolutely. So I'll start with The Escape Game. They're a little bit bigger than I am. They are one of the largest privately owned escape room companies in the U.S. We're currently sitting at 35 physical escape room locations. And if you've never played an escape room before, we're going to lock you in a small room and make you complete puzzles until you get out.

00;01;49;20 - 00;02;10;08
Madeline Purches
It's a lot of fun. Despite what it sounds like. We have sort of shifted our business model to include more and more corporate groups, especially since 2020, when there was obviously a huge need for some team building remotely and we were able to sort of shift some of our games and products to make them work remotely, which I'm sure we'll talk about.

00;02;10;10 - 00;02;14;21
Madeline Purches
And I am the manager of the sales team for those groups.

00;02;14;23 - 00;02;33;21
Wayne Turmel
Well, that's actually was the intriguing thing and why we were having this conversation, because I'm familiar with escape rooms. I've never done them, but I get the concept right now. I have friends who who are addicted to them and other friends who actually I don't know if you call them Dungeon Masters, but you know, they run.

00;02;33;28 - 00;02;35;23
Madeline Purches
Yeah, yeah, yeah. Gotcha.

00;02;35;25 - 00;03;00;19
Wayne Turmel
So when I first got the query about you coming to talk to us, I went, Well, that's nice, but, you know, little hard to lock somebody in a room from across the country. So tell me a little bit about the shift, because I think a lot of people's business model took a beating in 2020. So tell us about that shift to remote.

00;03;00;23 - 00;03;09;21
Wayne Turmel
What what we know, what inspired it, but what kinds of things did you have to take into account that maybe surprised you?

00;03;09;23 - 00;03;32;08
Madeline Purches
Yeah, absolutely. This is something I really have to commend our team for, because they they saw it coming down the pike and knew very clearly that this was going to impact our business uniquely because, you know, not only were we affected by shutdowns, but we would have a harder time coming back. The games are so tactile. They literally involve, by their nature, people being in small rooms, locked in together.

00;03;32;08 - 00;03;54;12
Madeline Purches
So they knew we needed an alternative solution. And so the first version was literally sticking a camera on a helmet on somebody's head, putting them in the room and hopping them on a zoom call and seeing if it worked. It was very Blair Witch Project at the beginning. It was not the biggest success, but we tinkered and tailored until it became something that has become very accessible for remote teams.

00;03;54;12 - 00;04;13;24
Madeline Purches
And we have, through the use of both the person in the room who's got a camera on their head and some very intense training to not be bopping around like crazy, a digital dashboard on the internet that they can access. It's got an inventory and scans of the room and all sorts of things. We're able to create something that has multiple different points of interactivity.

00;04;13;24 - 00;04;24;00
Madeline Purches
And while, no, you're not locked in a room, you do feel very immersed in the experience and really as close to the real thing as we can get you, which is the main goal from our perspective.

00;04;24;01 - 00;04;39;13
Wayne Turmel
And what was what was the reaction from people when you started telling them, Hey, we can do this virtually? What kind of went through people's brains and what kind of objections did you hear about this?

00;04;39;17 - 00;05;06;29
Madeline Purches
It was very similar to you. There was a lot of skepticism. A lot of there was both skepticism towards the whole idea of virtual team building, which I think is a whole other matter, but more specifically towards how the heck can you do something so specific, like escape rooms virtually? And we we ended up doing a lot of demos, a lot of discounted and free games just to get people in the door, lots of videos to explain and show and say, No, this is viable, It is fun.

00;05;07;06 - 00;05;24;20
Madeline Purches
It's really exciting. And then somewhere around June, July of that year, I think there was sort of a cultural shift where people realized that unfortunately, we're not getting out of this anytime soon. We're not going to be able to just get by with our weekly digital happy hours. And people were getting pretty sick of the virtual happy hours.

00;05;24;20 - 00;05;39;07
Madeline Purches
So it became clear we need another solution. And so it just really started blowing up at that point because we'd proven our track record that it was quality, It was a lot of fun. And then we had also gotten to a place in the culture. People were looking for it.

00;05;39;10 - 00;05;50;03
Wayne Turmel
Well, what makes for a good game when you are scattered around the world? I mean, how do you know that? Yeah, this one works.

00;05;50;06 - 00;06;08;02
Madeline Purches
Great question. You say around the world doing it for a global team as a specific challenge. So if you're doing something for a global team, you want something where a language barrier is not going to be a big barrier. Most people speak and read English, but you want to make sure that you're not. It's very easy to create.

00;06;08;02 - 00;06;19;29
Madeline Purches
I live in America. It's very easy to create a game or an activity that is specific to American culture or even Western culture. And so that's something you have to keep in mind. You want something that's going to be broadly applicable to groups. You also.

00;06;20;06 - 00;06;42;11
Wayne Turmel
Let me stop you there, because this is an important thing, because we are blind to it. We don't realize the kind of cultural things, whether it's football references or TV commercials or whatever it is. What kinds of things do you need to be cognizant of internationally?

00;06;42;14 - 00;06;58;24
Madeline Purches
Yeah, great question. Creating something. So there's two versions of it. One is for the group that is very fluent in English, and that's not really the barrier. The barrier is the cultural knowledge, and the other is for the groups that really, if they had their druthers, they would not be doing this in English, they'd be doing this in Spanish or similar.

00;06;58;27 - 00;07;20;20
Madeline Purches
For those groups that are just lacking the cultural knowledge, it can be very insidious and difficult. We created an entire game show product that is a ton of fun, really exciting, really high energy. But the problem is one of the biggest rounds in the game was focused around guessing common idioms and phrases from picture puzzles. And we very quickly realized, like the international groups can't do this.

00;07;20;27 - 00;07;43;28
Madeline Purches
Even the groups that are based in England or Ireland or English speaking countries really can't do it because they're all American phrases. And we don't realize it because most of the time we're talking to Americans. And so people know what you mean when you say something a dime a dozen. But people in Singapore did not. So that was a great example of us learning very quickly, like, it's not as simple as just simple language applicable to groups.

00;07;43;29 - 00;07;50;28
Madeline Purches
You have to really think about what do they know about and what wouldn't they know about, and how can you make something that's broadly applicable.

00;07;51;04 - 00;08;00;18
Wayne Turmel
That's great. I love flagging that kind of thing because so often and it's insidious, it can actually damage teams.

00;08;00;20 - 00;08;20;18
Madeline Purches
Yeah, it can. Because if you're jumping into a team building, I mean, there is nothing worse not only than then not being able to participate, but they probably plan this team building because they wanted to bring the global groups groups together. And so there's nothing worse than you can do than having your ten American participants just steamrolling the others because they can't participate at all.

00;08;20;18 - 00;08;38;07
Madeline Purches
So it's just it's a real bummer when that happens. So we really try to focus on ways to keep that from happening and to create products and games and activities that are going to be fun for everybody and won't make anybody feel like they're the odd one out, which is actually interestingly enough, we don't do any trivia for that reason.

00;08;38;07 - 00;08;57;17
Madeline Purches
Trivia is very popular and we often have people that will come to us and say, we want to do a virtual team building. We were thinking trivia or something similar. Trivia is just about the worst thing you can do because it's pretty impossible to pick a category that everybody is going to have some knowledge on. Inevitably, you're going to pick a category and a bunch of people are going to go, Well, I don't watch a lot of TV.

00;08;57;19 - 00;09;14;19
Madeline Purches
I can't really play. I'm going to sit back and I'm going to answer my emails because it's so easy to do if you're doing something virtually, just go, I'm just going to do my emails instead. We don't want that. Trivia is not a great fit for virtual team building specifically because it's really hard to make it applicable to everybody.

00;09;14;22 - 00;09;26;07
Wayne Turmel
So let's just with so we know what doesn't work. And by the way, as somebody who yes, it's been 30 years, but I was on Jeopardy and I'm a trivia freak.

00;09;26;09 - 00;09;31;05
Madeline Purches
Oh my- I mean, I love trivia, too. I'm about to be a fan, but. Yeah, but.

00;09;31;05 - 00;09;53;05
Wayne Turmel
Don't be impressed. Do you have the face, Everybody has. When you say you were on Jeopardy, and then you have to explain that you got stomped like a bug in international in humiliating. man, that's that's it. But, you know, trivia is kind of the kind of thing that I would go for, right? So that's a good idea.

00;09;53;05 - 00;10;03;26
Wayne Turmel
So let's what works and what doesn't work like very specifically descriptively, what kind of things work? Let's assume a fairly homogenous team.

00;10;03;28 - 00;10;23;28
Madeline Purches
Yeah. Things that work are games that are not going to be too technologically difficult because if you're working with a team, a wide variety of folks, a wide variety of ages, a wide variety of positions, even now, three years into the pandemic, well, post-pandemic, however you want to put it, we still have people that are not super tech savvy.

00;10;23;28 - 00;10;42;20
Madeline Purches
And so that's part of what makes the virtual escape room so good is that we have the Zoom call. We've got a person in the room, we have this whole digital dashboard that you can get as into or as not into as you want. If you are an engineer and you're super tech savvy, you can have two versions of the dashboard open and be looking at two different things at once and be checking the inventory and checking your list.

00;10;42;23 - 00;11;01;14
Madeline Purches
If you're not tech savvy, you could just open the zoom call and sit back and not have to click another thing and still participate. So creating an environment where people don't end up feeling stupid because they're not super good with technology is prerogative number one. That is a great way to make sure that people feel involved and feel like they're going to have a good time.

00;11;01;16 - 00;11;19;10
Madeline Purches
Number two is competition. People love competition and I think sometimes people who are planning these events shy away from it because they're like, Well, we're doing this to create unity in the team. We don't want to break them into teams and have them compete against each other. But most people are not, you know, drop down, drag out competitive people.

00;11;19;10 - 00;11;34;23
Madeline Purches
They like competition because it makes things interesting. But truthfully, what it's going to do is create a touchstone for people going forward. If you have a group that has never been together in person and they get together, they do a fun, competitive game and they're able on their next town hall to go, my gosh, did you see Annie?

00;11;34;23 - 00;11;52;11
Madeline Purches
She crushed our group. She was so good at that one round. That was incredible. That's awesome. And people will rib each other and they'll have their fun little my gosh, Team, you did so terribly. But that's a good thing. That's a great thing. That's giving them something to talk about. That's not work. And that is the most important thing when it comes to building culture.

00;11;52;11 - 00;12;06;13
Madeline Purches
So something competitive tends to be really good, something that doesn't have super high tech requirements. And then like we talked about earlier, something that's going to be broadly applicable to global teams, to teams of different ages and cultures, those are going to be the best fit.

00;12;06;13 - 00;12;31;00
Wayne Turmel
Groups that that those are really, really good guidelines. Tell me a little bit about when you've got like just physically how it works. If you've got people in the office as well as people who are remote, does it work best when everybody is at their own machine? Does it make sense to have people, you know, gather in the conference room, whatever?

00;12;31;02 - 00;12;34;28
Wayne Turmel
Just logistically, how does that work best?

00;12;35;00 - 00;13;04;09
Madeline Purches
Great question. So I myself, I'm going to go back a bit and then go forward. I myself actually work remotely. I work from home. My headquarters is in Nashville. My team is kind of spread to the wind, but I do occasionally have meetings or team building activities with my group in Nashville, and I tend to find and I think a lot of other remote workers feel this way, that nothing feels worse than being brought into a call, or everybody else is sitting around a conference room table and you're the only one on a screen because inevitably they're going to forget you're there.

00;13;04;09 - 00;13;27;22
Madeline Purches
They're not going to remember to talk to you. You're just going to kind of be shunted off to the sidelines. So my personal view, and this is not always feasible, but I always think if you're doing an event that is hybrid, meaning that you've got some people who are in a physical office and you've got some people that are joining completely remotely, I would prefer everyone to be on their own machine, even if that means they're in the office ten feet from each other on their own machine, because it's leveling the playing field for everybody.

00;13;27;24 - 00;13;44;11
Madeline Purches
It's making those remote workers feel like, okay, if they're coming to my space, we're all playing at the same level. We're all sitting at the table together. This is great. You can do it with people in a conference room. And in fact, we've done that before. I think if you're going to do that, it is better to say, okay, here are my people in person.

00;13;44;11 - 00;13;58;19
Madeline Purches
They're going to play on a team. Here are my remote participants, they're going to play on a team because again, what I found will happen is that if you've got those remote players on a team with people who are literally sitting around a table together, they're going to get forgotten. And that's the last thing that I want to have happen.

00;13;58;19 - 00;14;14;20
Madeline Purches
So leveling the playing field, trying to get everybody on their own machines, it may feel silly because it they may be sitting two feet from each other in a physical office, but it's going to be better for those remote participants. And truthfully, that's most of the reason we're doing this, is to get those remote participants involved.

00;14;14;23 - 00;14;38;15
Wayne Turmel
Well, this is great stuff and we will have links to The Escape Game and to Madeline's LinkedIn and all that good stuff on the page. So we will know if you're interested in more details. We can do that. Madeline, what you mention your own team is remote and I mean, obviously you guys specialize in team building and we don't.

00;14;38;17 - 00;14;42;25
Wayne Turmel
So I'm guessing it's not the worst place to work.

00;14;42;28 - 00;14;44;09
Madeline Purches
I hope not.

00;14;44;12 - 00;14;57;20
Wayne Turmel
What challenges you got even in an environment that you're in where, you know, people are self-selecting to work at a place like this? What are some of the challenges that you face with your team?

00;14;57;23 - 00;15;22;00
Madeline Purches
Yeah, great question. I am lucky that my team is small. I it's just me and two other people. So it's a very intimate team, which is great, but there are still definitely challenges that arise. Namely, both of them are most of the time based at our headquarters in Nashville, and I is their leader. I'm not with them. I am in a different place, which can be a big challenge because I, as my leader, want to be as present and available for them as possible.

00;15;22;00 - 00;15;42;06
Madeline Purches
And that can sometimes feel difficult when I am hundreds of miles away. Now, luckily we do sales, which is by its nature kind of an independent role, but there are definitely times when I want to be available as an asset for them and it's harder to do so. So some things that we have taken on as sort of tactics to make sure that everybody is taken care of.

00;15;42;08 - 00;16;02;20
Madeline Purches
We are religious about our use of Slack teams. Google Chat, whatever you use, I make sure that I am as available as I can be to my team whenever I can be. We have a time difference. So I while I'm not working 24 seven, if my team is online, I at the very least have my Slack open and I'm aware of it so that if they need me, I am there.

00;16;02;20 - 00;16;18;24
Madeline Purches
I want them to feel as accessible as I would be if I was literally at a desk right next to them. And of course, that's my perspective as a leader too. I would never want my my team members to feel like they need to be that accessible to me, but I want to be that accessible to them. The other thing that we do is we have stand up every single day.

00;16;18;24 - 00;16;36;10
Madeline Purches
Some days it is 2 minutes. We hop on, we say we're busy, we can't do this. We got to go. Some days it's like 45 minutes. We're 15 minutes of that is for actual work chat and then 30 minutes we just talk. And that to me is just as valuable as the actual down home work talk because it's about building culture and trust.

00;16;36;12 - 00;16;53;11
Madeline Purches
And as a leader, especially in sales, a role that can typically be kind of a little bit, you know, competitive and not trustworthy because you're competing for sales. I don't want it to feel that way. I want them to feel like they trust me. And then the last thing that we do, we will do bigger team building activities.

00;16;53;11 - 00;17;09;15
Madeline Purches
When I come into town, or sometimes virtually, but we do a monthly lunch and we actually I would highly suggest anyone try this because we just started doing it and it is a ton of fun. We'll do a monthly lunch where we each order lunch or go grab it and we'll sit at our desks with our videos on and we'll chat.

00;17;09;18 - 00;17;28;08
Madeline Purches
We started picking it through a spin the wheel thing where everyone puts in three suggestions and we have to spin the wheel to see what everybody gets. And it can be as simple as okay, it landed on Chinese food. That's what we're going to get. Or what happened last week, which is that one of my team members put “Text your mom, what you want for lunch” into it.

00;17;28;08 - 00;17;54;17
Madeline Purches
And moms got to pick what we were going to get for lunch, which was super funny and super cute and again, just created that relationship. Touchstone remote work is all about creating those opportunities for connection that would happen organically in an office, but I sometimes think that remote working has an advantage in that you are. If you're doing it well, you are focused intentionally on creating those moments rather than just trusting that they're going to happen.

00;17;54;19 - 00;17;59;21
Madeline Purches
So there is a little bit of a superpower in that. But I think I think constant connection and constant communication are the keys.

00;17;59;24 - 00;18;25;11
Wayne Turmel
Terrific. Thank you so much, Madeline Purches from The Escape Game. Thank you for joining us. I am going to remove you from our video screen for a moment while I let everybody else know that if you want links to Madeline and her work, they are at longdistanceworklife.com. If you enjoyed today's episode and I can't believe you didn't.

00;18;25;14 - 00;18;59;21
Wayne Turmel
Please please please like subscribe, tell your friends all of that good stuff. Our listenership is growing and not only is it growing, but you're a very engaged, active little audience. We love to hear from you. So please, you know, rollout to Marisa and myself and reach us on LinkedIn or you can email us and questions. Comments. Vicious personal attacks, pet peeves that you want us to talk about.

00;18;59;23 - 00;19;25;03
Wayne Turmel
Please, please, please stay in touch. We love that. Of course, if you are thinking about your team, should it be remote? Should it be hybrid? I urge you to check out Kevin Eikenberry and my new book, Long-Distance Team: Designing Your Team for Everyone's Success. You can find the book and downloadable resources and all kinds of great things at longdistanceteambook.com.

00;19;25;10 - 00;19;45;23
Wayne Turmel
We will be back next week with Marisa and I think a good pet peeve discussion. I think that's the topic so come check that out. Thank you so much for joining us. Check us out at the Kevin Eikenberry Group and we look forward to hearing from you soon. Don't let the weasels get you down. Have a great week.


Timestamps

00:00 Introduction to Madeline Purches and The Escape Game
01:49 Adapting Escape Rooms for Remote Team Building
03:00 Innovations in Virtual Escape Room Experiences
05:07 The Cultural Shift Towards Virtual Team Building
06:58 Challenges of Creating Culturally Inclusive Games
09:14 What Works and Doesn't in Virtual Team Building
11:01 The Importance of Competition and Connection in Remote Teams
13:27 Hybrid Work Environments and Remote Inclusion
15:22 Managing a Remote Sales Team: Strategies and Experiences
17:59 Concluding Thoughts and Episode Wrap-up

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Global Office, Family Home: Remote Work Lessons from a Digital Nomad Family with Chris Stroud on Long-Distance Worklife Podcast with Wayne Turmel
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Global Office, Family Home: Remote Work Lessons from a Digital Nomad Family with Chris Stroud

Join Wayne Turmel in a fascinating conversation with Chris Stroud, an e-commerce growth consultant who juggles traveling the world with his seven kids while maintaining a successful remote work lifestyle. Discover Chris’s unique strategies for effective communication without video calls, his approach to managing time and tasks, and how he integrates work with his adventurous family life. This episode is a treasure trove of insights for anyone striving to balance their professional and personal life in a remote work setting.

Key Takeaways

1. Develop a Routine for Remote Work and Travel: Establish a consistent daily routine that balances work tasks and family time, especially while traveling.
2. Enhance Non-Video Communication Skills: Focus on improving written and audio communication skills for remote work, reducing reliance on video calls.
3. Set Clear Work-Life Boundaries: Create distinct boundaries between work hours and family time, ensuring quality attention to both.
4. Build Strong Client Relationships Remotely: Develop strategies to nurture client relationships without face-to-face meetings, leveraging email and messaging platforms.
5. Optimize Remote Work Processes: Implement efficient remote work processes, utilizing tools like Slack for team coordination and task management.

Timestamps

00:30 Introduction of Chris Stroud and his unique lifestyle
01:10 Chris's role and approach in e-commerce consulting
01:56 The logistics of managing a remote team
04:31 Chris's travel experiences and family life
05:10 Key rules and strategies for remote work
08:33 Building client relationships without video calls
11:23 Effective internal business processes for remote work
14:42 Utilizing Slack and email management techniques
19:00 Chris's take on work-life balance and personal growth
21:37 Closing remarks and episode wrap-up

Featured Guest

Chris Stroud

Name: Chris Stroud

About Chris: Chris Stroud is a dynamic figure in the digital nomad and e-commerce space. He successfully balances the challenges of traveling the world with five kids while running a thriving business. Chris is known for his expertise in handling the complexities of remote work across different time zones and maintaining client satisfaction. His experiences have made him a valuable resource for insights into the digital nomad lifestyle, offering practical tips and advice for others aspiring to blend travel and work. His journey is not just about business success; it's also about creating unforgettable family memories and building a lifestyle that integrates work, travel, and family in a harmonious way.


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Technology and Trust: Key Pillars of Remote Work with Terry Isner

Terry Isner, owner and CEO of Jaffe, a remote marketing and PR agency for law firms, discusses the evolution of remote work and the challenges and benefits it brings. He shares how Jaffe transitioned to remote work 35 years ago and how technology has played a crucial role in their success. Isner emphasizes the importance of trust, empathy, and effective communication in a remote work environment. He also highlights the need for leaders to adapt and let go of traditional office norms to fully embrace the remote work revolution.

Featured Guest

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Bio: A marketing philosopher, brand consultant and dynamic speaker for the professional services industry, Terry M. Isner is known as “the empathy man” because of his humanistic approach to business strategy.


Timestamps

00:00 Introduction
00:54 History of Remote Work
01:42 Evolution of Remote Work
02:28 Formation of Jaffe
03:21 Challenges of Remote Work
04:26 Benefits of Remote Work
05:11 Importance of Intention in Remote Work
06:24 Impact of COVID-19 on Remote Work
07:08 Accountability and Security of Remote Work
08:36 Success of Remote Work During COVID-19
11:28 Managing Money and Competitiveness in Retail
12:16 Importance of Empathy and Trust in Virtual Leadership
13:07 Using Technology to Establish Accountability in Remote Work
14:21 Challenges of Hiring and Ensuring Productivity in Remote Teams
16:17 Overcoming Communication Barriers in Remote Work
17:16 Fear and Barriers to Embracing Remote Work
19:00 Negative Impact of Early Technology Adoption in Remote Work
20:05 Generational Differences in Adapting to Remote Work
21:02 Trust the Process and Embrace the Humanity Revolution
21:27 Closing

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Voices of Diversity: Embracing Accents in the Workplace with Heather Hansen

Heather Hansen, founder of the Global Speech Academy, discusses the issue of accent bias in the workplace and the importance of effective communication in a globalized world. She challenges the notion of "good" and "bad" English, emphasizing that successful communication is about getting the message across, regardless of accent. Heather highlights the need for leaders to understand and address accent bias, as well as the cultural differences that impact communication. She also emphasizes the importance of listening and valuing diverse perspectives. Overall, Heather advocates for a shift in mindset and a more inclusive approach to communication.

Key Takeaways

1. Accent bias exists in the workplace and can hinder effective communication.
2. Communication is not a skills problem but involves cultural intelligence and active listening.
3. Non-native English speakers face challenges in a global economy dominated by English speakers.
4. Organizations need to create a culture of acceptance and understanding for diverse communication styles.
5. Accent bias is not limited to non-native speakers and can affect individuals with regional accents within the same country.

View Full Transcript

00;00;07;27 - 00;00;40;04
Wayne Turmel
Hello everyone, and welcome once again to the Long Distance Work WorkLife, the podcast where we try to make sense of remote and hybrid work in people not being in the same place at the same time and helping people thrive through all of that. My name is Wayne Turmel. My usual co-host, Marisa is not here today. It's an interview show and I'm very, very happy and fortunate to be talking to Heather Hansen.

00;00;40;06 - 00;00;53;15
Wayne Turmel
And we're going to be talking about accents and working across languages and all kinds of good stuff, and she knows of which she speaks because she is joining us from Singapore. Hi Heather.

00;00;53;17 - 00;00;56;18
Heather Hansen
I Wayne great to be here. Thanks for having me.

00;00;56;21 - 00;01;06;01
Wayne Turmel
Well, as always, thank you for being had. Tell me, what does the Global Speech Academy do?

00;01;06;03 - 00;01;27;01
Heather Hansen
We are a global communication training company working with Multination is primarily headquartered here in Singapore, in the region, but working internationally. So we focus on everything from presentation skills to cross-cultural communication to articulation, training and clear speech, anything that can help us be better communicators in global environments.

00;01;27;03 - 00;01;54;01
Wayne Turmel
Well, that sounds like worthy work and important stuff. Now you are a little bit of a disturber because I see that. I see that with great affection. As somebody who has been accused of disturbing more than my share of stuff. You're in a talk recently called How to Speak Bad English, perfectly in which calm.

00;01;54;03 - 00;02;23;06
Heather Hansen
Yeah, people don't like hearing that. They don't want to hear, Well, why would you want to speak bad English? The whole point of that talk is the fact that there is no such thing as good or bad English. There's only communication that works. So either you get your message across successfully or you don't. And I it just pains me that so many people come to me and say, Oh, my English is so bad, my pronunciation is so bad, and we're having a full on conversation in actually fully grammatical English.

00;02;23;06 - 00;02;53;23
Heather Hansen
And I'm thinking, Who made you think that you don't speak well? What kind of perfectionism are you searching for and looking for? Because as far as I can tell, you speak just fine. But there's so much bias, so much negativity. We use power. We use language as a power for maintaining privilege in the world. And so as as native English speakers, it's very easy to maintain our privilege and power in the global economy by focusing on how bad people speak English.

00;02;53;23 - 00;03;35;21
Wayne Turmel
And well, this is all part of that. You know, you need to lighten your skin and not cover your mouth when you laugh and and make all of that cultural stuff that that goes with being and all of that imperialist that's going to go, Yeah, yeah. But one of the things that I know that you feel very passionate about is besides all of those other things, this notion of having to eliminate accents and the idea of accent bias, tell us what that looks like right in the workplace and then why does that make you so crazy?

00;03;35;24 - 00;04;00;29
Heather Hansen
Yeah. So we'll never eliminate accents so it's not so much that it's more of a bias against them, Right? Because first of all, we have to understand every single person in the world has an accent. I mean, I grew up in central California believing I didn't have an accent. It was everyone else with an accent. Right. And those of us who think that way have actually never experienced the bias that is there for people who sound different than the culturally accepted, prestigious norm.

00;04;00;29 - 00;04;22;13
Heather Hansen
So I hit the lottery, right? Being born into this variety of English that's globally recognized, seen as educated and eloquent. And I've based the whole business off of it, and I've been very successful due to the fact that I speak a type of English that people recognize and and believe is prestigious. And now it's not like that for everyone.

00;04;22;13 - 00;04;43;10
Heather Hansen
When when I went abroad, I first started learning about accent bias because I was living in German speaking society and Danish speaking. I'm fluent in both languages. My German is very rusty now, my Danish. I'm married to a Dane, so we speak it daily. And living in Denmark, for example, speaking fluent Danish, I'd be stopped in the middle of business meetings like, Oh, how are your accent?

00;04;43;10 - 00;05;05;21
Heather Hansen
So cute. Oh, more. Oh, I love you and your accent. It's like we're in a business meeting. Why aren't you listening to what I say and taking me seriously? You would never say that to me if we were speaking English right now. Right. But that shows the privilege that I have because I would say we can do this in English if you want, you know, and then like, Oh, no, no, no, it's okay, it's okay, because that would give me my power back, my respect back.

00;05;05;23 - 00;05;44;03
Heather Hansen
But what about the people who speak Mandarin or Tamil or Malay or Indonesian or languages that aren't global languages? They don't have that option. They're dealing with this every single day, day in and day out, trying to compete in a world that is dominated and run by English speakers. So that's what fuels all of my work. It's how can I help these people to better compete, to feel just as confident and to get the rest of the world to actually start listening to what they are saying and accepting them for who they are instead of constantly thinking about, Oh, that's funny the way they said that, Oh, their English is so bad and oh, why

00;05;44;03 - 00;05;53;04
Heather Hansen
don't they speak better? And oh, you've lived in America 40 years. Why do you still have an accent? All of these kinds of biases that come to the surface.

00;05;53;06 - 00;06;10;29
Wayne Turmel
And I know I'm not trying to steal your thunder, but one of the things that occurs to me is with the rise of asynchronous work, you know, you encounter a little bit less of that because as you know, in cyberspace, no. One, you don't type with an ex.

00;06;11;02 - 00;06;47;20
Heather Hansen
Yes and no. Right? Because the type of English is spoken globally. There are there isn't just one global English. And that's one of the problems. Singapore English has its own rules, its own grammatical structures, its own vocabulary. Indian English has many different varieties, English spoken in the Philippines, slightly different, and some are more British English, some are more American based, depending on who colonized them first and so even in the writing, when you when you write with someone from India, the terminology they use, maybe some of the different grammar markers that you find will be different.

00;06;47;22 - 00;07;13;14
Heather Hansen
And so if you think of it that way, there's is almost a written accent as well where we're thinking, Oh, why can they never put an F on the third person singular key works. Not he work like, Oh, their English is so annoying. It comes up both in writing and in and in speech. I mean, just look at the comments section of any social media site and the way people will will break down the writing of what someone said, usually because they have no real argument.

00;07;13;14 - 00;07;31;25
Heather Hansen
So they go to the language as the way to make themselves superior. So the grammar police I'm talking to you, it's that is not necessary because if you understood the message, then communication happens and that's where we have to start approaching all of our communication, especially in the working world.

00;07;31;28 - 00;07;45;13
Wayne Turmel
Well, and I love that you are not trying to educate the individual workers so much as the leaders and the organizations who.

00;07;45;16 - 00;08;11;07
Heather Hansen
It really does start from the top. It needs to the leaders need to fully understand this in order to make it quite clear that, listen, we're accepting of everyone. Now, the problem in organizations is that we talk about everything. And I from age to race to gender, to sexuality, Abel is an all of these things, but language is never discussed, and it's the foundation for all of them.

00;08;11;07 - 00;08;33;10
Heather Hansen
When you hear of someone on the phone, you're immediately categorizing. You're giving them the gender you believe they have, not how they identify you are deciding what race they probably are. You are deciding their education levels, probably where in the world they're from. You have decided all this information and created a vision of that person without even seeing them, without knowing them.

00;08;33;13 - 00;08;53;21
Heather Hansen
And and this is not discussed in the workplace. It's not included in the policy. It's not protected by law unless you can link accent, bias and discrimination to national origin. So that means, okay, if you're a foreign language speaker in America and someone is discriminating against you and saying, Oh, you can't speak English, go back where you're from.

00;08;53;23 - 00;09;17;08
Heather Hansen
Well, that's an easy link to national origin and you have a court case. But what about the the white American man from Alabama who is going up to work on Wall Street and is being made fun of because of his accent or isn't taken seriously? What kind of national origin clause can he fall back on? So this is not only a native non-native foreign speaker.

00;09;17;08 - 00;09;34;04
Heather Hansen
We experience this within the United States. And if I say, you know, the South, New York, New Jersey, Boston, California, Valley Girl, Florida, we have immediate ideas of what these accents sound like and what the characteristics for those groups of people are.

00;09;34;05 - 00;09;36;28
Wayne Turmel
Right. And the humans attached to them.

00;09;37;01 - 00;09;50;09
Heather Hansen
Yeah. And so this is this is an issue for everyone. It isn't only a native non-Native, although we see it happening even more when we're trying to deal with people from a different culture and background as well.

00;09;50;12 - 00;10;25;06
Wayne Turmel
Well, that obviously gets to the point of in an increasingly global world, right? This notion that, you know, you can't really you can't get the benefits of globalism without dealing with other humans from other places, and it goes with the territory. And you said something and I'm dying to get into what the heck you mean by this, because as somebody who has spent 30 years teaching communication skills, your big battle cry is communication is not a skills problem.

00;10;25;13 - 00;10;28;00
Wayne Turmel
And what?

00;10;28;03 - 00;10;47;24
Heather Hansen
Well, that statement comes from my frustration as a corporate trainer where every october i get phone calls from h.r. Saying we really want to commit to changing the communication culture in the company. Can you come and do a two day program on presentation skills? And it's like, that's not going to cut it. That's not going to change anything.

00;10;47;24 - 00;11;17;14
Heather Hansen
That's not going to move the needle even a little bit. And this is not simply a skills problem. It's much more than that. It has to do with the entire culture of the work environment. Are people conscious communicators? Do we have cultural intelligence, cross-cultural skills? Are we good listeners? Are we aware of our environment? And when we have the loud voices and we're dominating and when we aren't letting people in, when we're interrupting and do we have connection in the company?

00;11;17;14 - 00;11;42;09
Heather Hansen
So is there psychological safety? Are we building strong relationships? What do those social networks look like inside the company itself? And, you know, do people have a fear of failure? They're not speaking up because they're always ridiculed or they're put back down. So they press mute and they they don't want to contribute. And then the last piece of the puzzle is the confidence piece, and that's both skills, confidence and self confidence, self-worth.

00;11;42;11 - 00;12;10;25
Heather Hansen
So it's only that very little sliver of the skills, confidence if you truly don't know how to communicate, you truly have such a heavy accent. No one on earth can understand you. Then we do need to work on some skills, but that is a very small part of the puzzle. I could teach you everything I know about a great presentation being a good presenter, but if you're in a toxic environment with a boss who doesn't listen, you could give the best presentation in the world and it's not going to do anything for you.

00;12;10;27 - 00;12;26;23
Heather Hansen
So. So the skills is just one teeny little piece of the puzzle, and we like to focus all of our attention there and place all of the responsibility on the individual to say you're not a good enough communicator when really so much more is based on how those messages are being received.

00;12;26;26 - 00;12;54;23
Wayne Turmel
I'm going to take us off topic for a moment because I'm fascinated by this. Having taught presentation skills in your corner of the world, does the expectation of what makes a good presentation from the leadership standpoint, how much work is it to take somebody from a what's called South east Southeast Asian culture and have them present to the white guy from New York?

00;12;54;25 - 00;12;59;01
Wayne Turmel
You know how traumatic and dramatic is that?

00;12;59;04 - 00;13;35;24
Heather Hansen
This is the entire problem because and this is why I run a successful business in the whole hypocrisy of my career is that why should that individual from Southeast Asia have to change the way they communicate their style of communication, their their personality, even to fit the expectations of the white westerner sitting in New York? Will that white Westerner ever even consider ever in a million years changing the way they speak, adapting their style, being more adaptable in general to cultural difference when they come to Southeast Asia?

00;13;35;29 - 00;14;18;14
Heather Hansen
And this is exactly the problem in the world right now, is that this Western ideal, the way leadership ideas, communication, you name it, business strategy is very Western dominated and we don't value the different styles that are coming from the East. So my whole job is trying to help these people to fit in to this global expectation that is a very western, western world and completely move them away from who they are, how they normally communicate it, how they articulate sounds to fit that picture, because that is the goal and it still is, especially in these countries that are old colonies that have just grown up with this feeling of somehow being inferior.

00;14;18;17 - 00;14;42;20
Heather Hansen
And Singapore itself has a government campaign called Speak Good English, implying that Singapore English is not good and it is a native variety. They grow up, they grow up speaking it, they're fully educated in English, they work fully in English. The government is run in English. And I don't think people outside Singapore really understand that the English is their language, but it sounds very different and their cultures.

00;14;42;21 - 00;15;06;07
Wayne Turmel
And so I'm giving you 10 minutes in a room with the average white Anglo American, Canadian project manager or division manager, you have 5 minutes and we have duct tape him or her. Yeah. So you will not be interrupted.

00;15;06;10 - 00;15;10;07
Heather Hansen
Captive audience So the mouth is duct tape. That's the most important.

00;15;10;09 - 00;15;18;21
Wayne Turmel
Oh, yes. Oh, yes. I'm giving you every advantage for the next 5 minutes. What do you tell this person?

00;15;18;23 - 00;15;48;01
Heather Hansen
Oh, it's about shifting our entire view of the world, of us not being in the dominant position. First of all, understanding that we do not own the English language. We speak one variety of it. We also have an accent that is different from everywhere else in the world. We have to completely change that mindset that we're walking into global conversations in the powerful position and look at people as our peers and listen for understanding.

00;15;48;04 - 00;16;15;22
Heather Hansen
So the focus has now shifted that when we go into a global environment, we are also speaking a foreign language. The way that English is used, the way that we communicate in global settings is not the same as how we communicate with each other. Over coffee at home, we must learn how to adapt, how to change our speech, to drop idioms, to try to remove as many phrasal verbs as possible, which is incredibly challenging.

00;16;15;25 - 00;16;16;15
Heather Hansen
It's hard for me.

00;16;16;15 - 00;16;18;10
Wayne Turmel
To do over, not be.

00;16;18;13 - 00;16;37;16
Heather Hansen
A verb, plus a preposition that has a completely different meaning. So for example, I pass out verses, pass on verses, pass over one woman was an immigrant, and I believe this is in the UK. The story I heard called from the school. The school says your son is passed out on the playground, you need to come pick him up.

00;16;37;18 - 00;16;57;11
Heather Hansen
She didn't know what pass that was that she knew passed on and so she was distraught. She thought she was picking up her dead child at school. So this is how easily misunderstandings can happen. And we don't think of this as a native speaker born and raised in America, you know, we rule the world. We're so amazing and and to a degree, that's very true.

00;16;57;11 - 00;17;19;04
Heather Hansen
Globally, we have a huge reputation. We do have a lot of power in the world, but we can't abuse it. And we need to remember that there are people all over the world just as well-educated with us who have grown up speaking English, who sound different, but are just as educated, have just as many good ideas. And if we don't start closing our mouths and listening to them, we're losing so much potential.

00;17;19;04 - 00;17;38;14
Heather Hansen
We're losing our talent. We aren't taking advantage of the skills that are right in front of us. And because we have this chip on our shoulder that we think that now while you sound different, you must not be as good. And this comes from all the way back to the movies we watch as children, Disney movies, the bad guys all have accents and people are other.

00;17;38;14 - 00;17;43;14
Heather Hansen
We we try to create that distance and we make an enemy out of them.

00;17;43;16 - 00;18;07;06
Wayne Turmel
You know, this is so important and we can keep going forever. It occurs to me that Kevin and I have said for all of these many years that managers of whatever help, wherever they are, often forget that there is an inherent power difference. Yes. Even on your team between you and your direct reports, you can be as benevolent in kind of thinking.

00;18;07;06 - 00;18;39;23
Wayne Turmel
You're being open and understanding, and that exists anyway when you add the complications of working overseas accents. Not really listening to understand it only becomes that much more complicated and in a perfect world, the responsibility falls on us as leaders. So, Heather, thank you. Thank you. Thank you so much. We are going to you says pushing the right button.

00;18;39;25 - 00;19;00;26
Wayne Turmel
We are going to have links to heather and global speech academy and all that good stuff in the transcript of the show on long distance work life icon. Heather, I'm going to remove you from the room just long enough to finish wrapping up here, but thank you so much for being with us. It's been a fascinating conversation.

00;19;00;28 - 00;19;03;19
Heather Hansen
Yeah, thank you. Really fun to be here. Thanks so much.

00;19;03;24 - 00;19;46;04
Wayne Turmel
And if you didn't fact like this show and with this one, there wasn't much not to like. I found this fascinating. Please like subscribe to your podcast listeners. You're seeing this on YouTube. You know how this works. By now, I was delighted to come across this topic and if you have a topic that you would like us to talk about or interview somebody about, or you just have a pet peeve that you want Marisa and I to riff about while we're at it, contact us on LinkedIn, Wayne Turmel, Marisa Eikenberry or Wayne and Kevin Eikenberry dot com, or Marisa and Kevin Eikenberry dot com.

00;19;46;07 - 00;20;09;27
Wayne Turmel
And of course, if you are putting together a team please contact us and Kevin Eikenberry group or you can pick up in my new book The long distance Team Designing your team for Everyone success that is it. Thank you for joining us on the long distance work life. Don't let the weasel ski get you down. We will see you next episode.


Timestamps

00:00 Meet Heather Hansen
01:06 Exploring Global Speech Academy's Communication Training
01:54 Rethinking "Bad" English and Accent Bias
03:35 Unveiling Accent Bias in the Workplace
04:22 Diverse Language Experiences: A Personal Journey
06:11 The Realities of Written Accents and Language Prejudices
07:31 Tackling Language Bias in Organizations
08:11 The Role of Accents in Categorization and Discrimination
09:17 Beyond Non-Native Speakers: Accent Bias Affects Everyone
10:25 Beyond Skills Training: Enacting Real Communication Change
10:47 The Overemphasis on Presentation Skills in Communication
11:17 The Pillars of Communication: Culture, Listening, Connection
11:42 Overcoming Communication Barriers: Confidence and Fear of Failure
12:10 Communication: More Than Just Skills
12:26 Questioning Western Communication and Leadership Norms
13:35 Embracing Diverse Communication Styles
15:06 Adapting Speech in Global Contexts
16:15 Navigating the Complexities of Phrasal Verbs
17:19 Confronting Western Bias Against Non-Native English Speakers
18:07 Leadership's Role in Bridging Communication Gaps
19:00 Closing Thoughts

Featured Guest

Heather Hansen

Name: Heather Hansen

Bio: Heather helps multinational companies enhance collaboration, innovation and inclusion
across their global teams through greater understanding and stronger, more efficient
communication policies. She focuses on fostering unmuted communication cultures where
every voice is heard, resulting in greater inclusion, innovation and efficiency across remote
and global teams.
Along with private leadership communication coaching, Heather facilitates group training
courses and consults on a number of topics related to global communication. Heather is also
an External Industry Expert for NUS Business School’s Executive Education programs
where she runs modules on communication, presentation, and storytelling skills.


Related Episodes

Additional Resources

Order The Long-Distance Team

Remote leadership experts, Kevin Eikenberry and Wayne Turmel, help leaders navigate the new world of remote and hybrid teams to design the culture they desire for their teams and organizations in their new book!

Read More
Mastering Meetings: Building Great Teams in Remote Work with Rich Maltzman
Guests, Leadership, Working Remotely

Mastering Meetings: Building Great Teams in Remote Work with Rich Maltzman

Wayne Turmel and Richard Maltzman about the importance of meetings in building great teams. Richard emphasizes the role of project leaders in facilitating effective meetings and discusses the principles of project management and Agile methodology. He also introduces the concept of "meeting goblins," which are different personalities that can emerge during meetings. Richard highlights the need for leaders to manage these personalities and create a safe and productive meeting environment.

Key Takeaways

1. Meetings are a crucial touchpoint where strategy meets operations in a project.
2. The purpose of a kickoff meeting is to build the project team and ensure everyone understands the project's goals and importance.
3. Agile methodology has brought new meeting techniques, such as stand-up meetings and information radiators, that can be beneficial in any project.
4. Meeting goblins are different personalities that can emerge during meetings, such as the reticent person or the bully. Leaders must manage these personalities to create a productive meeting environment.

Featured Guest

Name: Rich Maltzman

About: Richard Maltzman is a master lecturer at Boston University and previously had a career at Nokia. He is an expert in project management and has co-authored books on facilitating great project meetings and building great teams.


Timestamps

00:00 Introduction
02:35 The Unspoken Power of Meetings in Project Leadership
03:11 Bridging Remote Work with Project Management
04:06 Meetings: More Than Just Info Sharing
05:03 Kickoff Meetings: The Team Builder's Starter Pack
06:03 Sustaining the Team Vibe Throughout the Project
07:07 The Facilitator: A Project Leader's Hat
08:21 Embracing the Agile Mindset
09:25 The Agile-Waterfall Blend: Taking the Best of Both Worlds
11:24 Agile Meeting Techniques Unpacked
12:17 Virtual Meeting Facilitation 101
14:09 Meet the Meeting Goblins
15:05 The Meeting Ensemble: Handling Different Personalities
16:12 Inclusion Matters: Giving Everyone a Voice
17:21 Leading Through Dominating Meeting Moments
18:14 Going Off-Script for Urgent Issues
19:09 Facilitation & Its Influence on Project Leadership
20:30 The Notetaker & Whiteboard Artist: Unsung Heroes
21:11 Closing

Related Episodes

Additional Resources

Order The Long-Distance Team

Remote leadership experts, Kevin Eikenberry and Wayne Turmel, help leaders navigate the new world of remote and hybrid teams to design the culture they desire for their teams and organizations in their new book!

Read More
Essential Skills for Thriving in the Modern Workplace with Mark Herschberg on Long-Distance Worklife Podcast with Wayne Turmel
Guests, Surviving Remote Work, Working Remotely

Essential Skills for Thriving in the Modern Workplace with Mark Herschberg

Mark Herschberg discusses the essential skills needed to thrive in the modern workplace. He emphasizes the importance of creating a career plan and regularly checking in and refining it. Mark also highlights the need for effective communication, especially in the remote work environment where communication channels are more limited. He explains that writing skills and written communication have become increasingly important, as 70% of work is now done in writing. Additionally, Mark emphasizes the significance of networking, both internally and externally, for career success. He encourages reframing the perception of corporate politics and recognizing the value of building relationships within the organization.

Key Takeaways

1. Creating a career plan is essential for long-term success.
2. Effective communication is crucial, especially in the remote work environment.
3. Writing skills and written communication are increasingly important in the modern workplace.
4. Networking is valuable for career growth and navigating corporate politics.

View Full Transcript

00:00:00:21 - 00:00:34:02
Wayne Turmel
Greetings. Salutations. Hello. Bienvenue. The new all that good stuff to the Long-Distance Worklife podcast, the show that is really about making sense of the modern workplace, whether you are remote hybrid, stuck in an airport wherever you are, however you do your work. Welcome. Welcome. My name is Wayne Turmel. I am a master trainer and coach with the Kevin Eikenberry Group and I am really excited to have you with us today.

00:00:34:04 - 00:01:01:07
Wayne Turmel
Marisa is sitting patiently editing and producing this episode while I have a another terrific conversation with a really smart person. And today's topic is one that I am obsessed about, which is as somebody who doesn't have a formal degree and has done okay for himself, what are the skills that we need to live in thrive in this new workplace?

00:01:01:09 - 00:01:14:21
Wayne Turmel
And our guest today is author Mark Hirshberg. He is the author of The Career Toolkit Essential Skills for Success. No One Taught You. I love that. Hi, Mark. How are you.

00:01:14:23 - 00:01:17:12
Mark Herschberg
Doing? Great. Thanks for having me on the show today.

00:01:17:14 - 00:01:25:08
Wayne Turmel
Well, as always, thank you for being here. Tell us a little bit about you and what you do and then we'll jump right in here.

00:01:25:11 - 00:01:51:10
Mark Herschberg
I do do a couple different things. I am primarily a CTO, CPO, chief technology officer, chief product officer. I do that sometimes when I build my own startups. Sometimes I work for other companies. Right now I'm doing fractional work, so I'm consulting to a few different companies, giving them a few hours a week as they either need help or lately there's been a lot of questions about, I hope, and helping them with.

00:01:51:12 - 00:02:12:12
Mark Herschberg
Now I've also, in parallel, been teaching at MIT for over 20 years, developing these skills, teach them to our students because these are skills we don't normally teach. And we recognize that years ago I put them into the book The Career Toolkit, Essential Skills for Success that no one taught you. To help reach a wider audience. And I now do speaking on that as well.

00:02:12:14 - 00:02:34:18
Mark Herschberg
And then I also have an app brain bomb, because when we read a book like mine or listen to a podcast like this one, we get information, but we need it months later, days later at the place, and we often have forgotten it. So Brain Bump is a free app to help people retain what they get from my book, other books, podcasts and other sources.

00:02:34:23 - 00:02:36:13
Mark Herschberg
So I do a lot of different things.

00:02:36:15 - 00:02:55:17
Wayne Turmel
Great, great stuff. And we will have links to the book and to Brain Bomb and all of that good stuff on the show notes, as always. So you and I were talking before we started. And by the way, if you ever get a chance to listen to the conversation before Dave rolls, that's probably the coolest part of the show, if I'm honest.

00:02:55:22 - 00:03:25:20
Wayne Turmel
This is something that I'm obsessed with as somebody who didn't get the formal business education and kind of certain stuff on the fly. I'm obsessed with how people succeed and why really smart people often don't. What first of all, what are the tools that we need? And then let's talk about how it's different in this world of remote hybrid work from the way that we've traditionally thought about our careers.

00:03:25:21 - 00:03:47:22
Mark Herschberg
There are ten skills covered in the book, and you've seen these before. Now you might see a list that has five of them or 50 of them, and they're really the same list. It's just where you're drawing the lines, how big those buckets are. But the ten that we really boil it down to three sections versus careers creating and executing a career plan skills, I call them working effectively.

00:03:47:22 - 00:04:10:03
Mark Herschberg
These are things like managing your manager and understanding corporate culture and politics. The word skill, interviewing. Now most of us know how to interview as a candidate, but many of us have to interview on the other side of the table and we have no training how to do that. Second section leadership and management. Or there's a chapter on leadership, one on people management, one on process management.

00:04:10:03 - 00:04:17:18
Mark Herschberg
They're separate. And the third section four Skills communication, networking, negotiating relations and ethics.

00:04:17:21 - 00:04:48:13
Wayne Turmel
Okay, so there's that first section in that third section really kind of set me aflame here because we spend a lot of time talking about leadership and management. There's a million resources around that. All right. There's no shortage of stuff. Talk to me about that first bunch, particularly the notion of setting your career track and working a plan, because working remotely has kind of changed the rules.

00:04:48:15 - 00:04:59:10
Wayne Turmel
Some people kind of knew instinctively when you worked in the office, you bump into people at the coffee machine and you can suck up people in the cafeteria, but it's different when you're not there.

00:04:59:13 - 00:05:16:11
Mark Herschberg
It is indeed. Let's first start with you need a career plan, because even in office, most people tend to skip that. You would never tackle a big project at work, a six month, a year long project without having some type of plan. You wouldn't say your boss. Well, cross your fingers. I'll see what I get done in six months.

00:05:16:11 - 00:05:34:21
Mark Herschberg
So I hope I hit the goal. That's crazy. You'd say, Let's create a plan unless you check things on the plan. Or are we on plan? Off plan? Do we adjust the plan? If you wouldn't do a six months or a 12 month project at work without a plan. Why are you doing a 20, 30 year career without having a plan?

00:05:34:23 - 00:05:43:14
Wayne Turmel
Now, just as we're talking about a plan, let's be really tactical and practical here. What are the milestones in that plan?

00:05:43:17 - 00:06:07:08
Mark Herschberg
Great question. What I recommend people do is you create first you've got your your vision, your long term. I want to be the VP of whatever in 20 years, whatever your goal is. Now, you know that if you want to be the VP in 20 years, you need to be somewhere probably about 15 years out. Just like if you're delivering a project in 12 months, where do you need to be ten months out?

00:06:07:08 - 00:06:24:03
Mark Herschberg
So you're on time so we can start to backtrack. Where do you need to be in about 15 years? What to be there in 15 years? Where do you need to be in ten years and in five years so we can start backing out now? The timeframe somewhat arbitrary. It doesn't have to be 15, ten, five and the ranges.

00:06:24:05 - 00:06:40:18
Mark Herschberg
But just like in your project plan, you might have these placeholders and you know what you're planning for month ten, that's kind of fuzzy and that might change. But what you're doing the next 30 days should be very clear. And so what you're doing in the next year or two is you backed out this plan, what you do in the next year or two.

00:06:40:18 - 00:07:01:04
Mark Herschberg
What I need to start by being a better communicator or learning some more technical skills in my discipline or whatever it is that should be concrete. And that's what you're working on. And just like these project plans, you want to have check ins and adjustments. So here's something simple you can do right now. I'm going to ask you to pause the podcast, but you have to promise to come back.

00:07:01:06 - 00:07:24:15
Mark Herschberg
Pause the podcast. Go to your calendar. Put in a calendar event that says, Think about my career and set that as a recurring event every six months. And now that you're back, what you just did by creating that recurring calendar event, you've created a cadence to check in and refine your plan. Just like on our projects, we have a weekly or monthly check in.

00:07:24:20 - 00:07:26:10
Mark Herschberg
You've now done that for your career.

00:07:26:13 - 00:07:29:19
Wayne Turmel
And assuming that folks are still listening at this point.

00:07:30:01 - 00:07:32:00
Mark Herschberg
That's why I made the promise to come back.

00:07:32:05 - 00:07:56:19
Wayne Turmel
And when we talk about developing skills, I just want to go to 30,000 feet for a minute. When we're talking about developing skills, we're not necessarily saying go back and get a master's degree, although that might be part of the occasion. There are a million ways to grow and develop some of both micro and macro skills that you're going to need.

00:07:56:21 - 00:08:17:23
Mark Herschberg
You're absolutely right. Certainly you can get a formal education. You can get informal education by taking online classes, reading books, listening to a great podcast like this one, exploring education is very important for some people. In fact, things like communicating leadership, it's like swimming. You can't just read a book on swimming and say, I know what I'm doing.

00:08:17:23 - 00:08:41:19
Mark Herschberg
You have to actually practice and do it. And so you can practice things by getting on certain projects. You can maybe do it with some volunteer work or things outside your professional work. You can also I have on my website on the resources page, a free download to create a free internal training program to upskill yourself or your entire organization on these skills because they are experiences.

00:08:41:19 - 00:08:44:05
Mark Herschberg
So there's many different ways you can acquire them.

00:08:44:09 - 00:09:19:14
Wayne Turmel
So time being what it is, let's kind of jump forward. Communication. I mean, communication skills are my personal passion. I think that they're all so important and too many really smart, good people don't possess them in the amount and style that they need. But it's also like this big thing. It's like a checkbox on an interview, right? Good communication skills to your mind, what's included in that and maybe how has the way we work in the last few years changed our approach to this stuff?

00:09:19:17 - 00:09:47:20
Mark Herschberg
You hit the nail on the head when you said this checkbox on these job descriptions, and I used to be guilty of that myself. Earlier was it mean to say good communication skills? Does that mean we want someone who can stand on the TED talk stage and do this global presentation? They'll get a million views. Does that mean someone who writes concise emails, Does that mean someone who can explain or discipline to people without the technical background in that field?

00:09:47:22 - 00:10:09:17
Mark Herschberg
These are all different types of communications. They're all important, but they may not all be equally important to the role. So whenever we define a role, we need to say what type of communication do we need? Because it could be any of those. And we probably in our careers want to develop some of all of them. But for a particular job, some will be more important.

00:10:09:17 - 00:10:33:22
Mark Herschberg
And so you as a hiring person should understand that you as a candidate should understand that and speak to that now as we get to remote teams, where I think this becomes particularly challenging is our communication channels narrow when we are together, we're in the same environment. Obviously we have facial expressions, body language, tone, even just the environment.

00:10:33:22 - 00:10:53:18
Mark Herschberg
We've all been meetings where everyone feels temps or everyone feels relaxed and you can just feel that vibe once you start going to video. We don't have that vibe that we can see some body language once we go to audio, we lose the body language. Once we go to email, we lose the tones, we get more and more narrow in our communication channels.

00:10:53:18 - 00:11:03:20
Mark Herschberg
And as we're remote, we're using more of those narrower channels. So it's important that we learn how to communicate despite the more narrow bandwidth we are communicating through.

00:11:03:22 - 00:11:29:04
Wayne Turmel
And I'm loving that. Talk to me a little bit. It's something that I obsess about, and I'm always shocked that more people don't find this worthy of obsession, which is what you're talking about. It's the narrow form of communication. For the first time in human history, 70% of our work is being done in writing, which is a huge deal if you stop to think about it.

00:11:29:08 - 00:11:36:19
Wayne Turmel
What are how do we need to rethink writing skills and written communication action as we look forward?

00:11:37:00 - 00:11:49:02
Mark Herschberg
One of the challenges is we kind of have this one size fits all. If you think about an email, we have this email. The email came out of a memo, What we used to do in the fifties.

00:11:49:04 - 00:11:53:19
Wayne Turmel
Or I was there when the email came about, I was there.

00:11:53:21 - 00:12:11:18
Mark Herschberg
There's almost different types of communications. In fact, we're of a we're not we're not the youngest generation anymore. And you see with younger people, why would you call us if you and I are trying to coordinate meeting up for drinks? They say, Well, why would you ever get on the phone and say, Hi, how are you doing? Are you free for drinks more?

00:12:11:18 - 00:12:32:22
Mark Herschberg
Are you free? Just text to be like drinks time date you counter with a different time date. That's much more efficient. That's how they look at it, said the whole voice. You don't need my tone. You don't need to go through formality. Hi, how are you doing to coordinate getting together for drinks so you recognize that certain types of communication say scheduling, very narrow and limited.

00:12:33:00 - 00:12:58:04
Mark Herschberg
There's other times where I say, Listen, I think there's an issue with our strategy and I'm going to lay out and all my thoughts and analysis, and that's a broader type of communication. But we use email for both of those. They go into our inbox sitting next to each other. They're in the same general format. And so we need to recognize that it might be time to split up how we do things, how we communicate.

00:12:58:04 - 00:13:22:08
Mark Herschberg
Now, the scheduling got a little easier because now the calendars, I can just propose a time on the calendar and you get this well formatted thing that can be processed. But one of the challenges, by the way, is that we now have so many communication channels. Should I be calling you, emailing you, texting you, slacking you, there's all these different channels and we might have different channel preferences because companies often don't define this.

00:13:22:10 - 00:13:27:00
Mark Herschberg
So we just have to recognize that it's it's a lot more complicated than just writing.

00:13:27:05 - 00:14:02:03
Wayne Turmel
Yeah. And in the long distance leader and all the associated books, we talk about the idea of richness versus scope, which is how do we make that determination? Right? It's not just what tools we use, but why do we use which tool when in the time in the time that we have remaining. I want to talk about something that is going to cause ions to roll into the back of skulls as we talk, and that is internal networking in our company because we think of networking as, Oh, I'm looking for a job.

00:14:02:03 - 00:14:10:19
Wayne Turmel
I better network and find something. But it's critical to our careers, even internally for those of us who are gainfully employed, right?

00:14:10:23 - 00:14:35:20
Mark Herschberg
It is indeed. Unfortunately, most people think of networking as this is how I find a job, and that's the only time they think about building. Their networks are using their networks. But networks can do so much more. It can help us for our external networks outside our companies. It can help us find candidates, customers, partners. It can help us be aware of changes our industry, how to think about things.

00:14:35:22 - 00:14:58:20
Mark Herschberg
But then, as you pointed out, internal networks are so important as well because internal networks, they can do some of the same things. Certainly if you're at a big company, you might hear about job opportunities. Oh, there's a new department opening. They have a role, something you're looking forward to doing, being aware of what's happening in the company, strategic changes, understanding which way the corporate winds are blowing.

00:14:58:22 - 00:15:15:06
Mark Herschberg
Very important are networks help with all this? They help us with corporate politics. And you might not like corporate politics. Many people don't, but it's happening. It's kind of like government politics. You can say, I don't like it. You can choose not to vote. But guess what? Your life is affected by it. Your life is effectively corporate politics.

00:15:15:07 - 00:15:35:09
Mark Herschberg
Are your internal networks developing relationships with other people in the company can help you navigate the company and be more effective in your role. But now that we're not having those run ins at the WaterCooler, as you pointed out earlier, it's challenging. We have to be more proactive in building and maintaining these relationships.

00:15:35:11 - 00:16:02:04
Wayne Turmel
I think that's a huge thing for a lot of people and it's it to some degrees, it's cultural. And I'm not talking about national cultures, although some of that do, I think. But, you know, if your mother ever told you the nail that sticks its head up, gets whacked with a hammer, and if you keep your head down and do your work, the work will speak for itself, which is maybe the most terrible lie we tell people when they're when they're working.

00:16:02:08 - 00:16:20:14
Wayne Turmel
When you talk to people about this and you get the inevitable, either push back or just horrify and looks, how do you help people take the step to start being a little more interested in the politics and being a little more proactive? Because that's a huge thing.

00:16:20:17 - 00:16:41:21
Mark Herschberg
We need to reframe how we see it. And I'll use analogy with governance. We often have, no matter what country you're in, you probably have a distaste for the politics of your nation. We all hate it, but really we know we need it. We need governance. So we need to be able to elect because we don't want kings.

00:16:41:23 - 00:17:02:17
Mark Herschberg
And we also know that when done right, when we think about some of our greatest leaders, well, they really did a good job. They have changed us for the better so it can be done well. We just often focus on here's all the bad examples. And within corporate politics, if you just see it as, oh, this is bad, this is how people cheat and get ahead.

00:17:02:17 - 00:17:23:16
Mark Herschberg
And yeah, I'm not good at what I do, but I'm your buddy. So you're going to promote me? Yeah, that's a bad example. But there are also good examples where we are just using a different approach, more of a relationship oriented approach. And as long as you're not taking it to the extreme, it can actually be useful and helpful to the organization.

00:17:23:20 - 00:17:33:11
Wayne Turmel
Okay, so we are at the end of our time. I know that you have ten skills. Which one have we talked about that's most important? You got 30 seconds ago.

00:17:33:15 - 00:18:02:16
Mark Herschberg
It's not only one skill. Here's the key. By getting just a little bit better at any of these skills, you are getting incremental returns. If you get better at negotiating. For example, imagine every job you get, you're getting more money. How does it compound over time? Now that's with negotiations. It's easy to do the math, but this applies to leadership, to our networks, to any of these skills getting just a little bit better compounds over time and really helps us succeed in our careers.

00:18:02:18 - 00:18:38:03
Wayne Turmel
Dig in. And Mark Hirshberg, the book is The Career Toolkit Essential Skills for Success No One Got you. Thank you so much for being with us. I really, really enjoyed this conversation and we could geek out for a long time. Yet for the rest of you, if you are interested in learning about Mark's book, about his app Brain Bump, connecting with Mark himself, the show notes, as always, Marisa will have organized them in terrific fashion at long distance work life dot com.

00:18:38:05 - 00:19:02:04
Wayne Turmel
If you are interested in redesigning your team and thinking about your team and doing some of that development that we're talking about. Kevin Eikenberry In my new book, The Long Distance Team, Designing your Team for everyone's success is out there. You can get special deals and downloadable resources at long distance team. BBC.com You are listening to a podcast.

00:19:02:04 - 00:19:26:17
Wayne Turmel
I doubt it's your first one, so you know the drill. Please like and subscribe and tell people about it. Leave a review on your aggregator. That is always immensely helpful. And then finally, if you enjoy the show, if you don't enjoy the show, if you have ideas for way better shows, we want to hear it. Marisa is currently collecting pet peeves.

00:19:26:17 - 00:19:56:21
Wayne Turmel
You are not being shy about submitting those and that helps us plan future episodes so you can reach out to Marisa Ikenberry or myself on LinkedIn or at the email below. Links on the show notes. Thank you so much for being with us. We really hope that we're bringing you information that helps you ground yourself and survive and maintain your sanity in the changing world of work.

00:19:57:02 - 00:20:02:15
Wayne Turmel
As always, we will be back with another episode next week. Don't let the weasels get you down.


Featured Guest

Name: Mark Herschberg

About Mark: Mark Herschberg is the author of "The Career Toolkit: Essential Skills for Success That No One Taught You." He is a CTO and CPO, and has been teaching at MIT for over 20 years. Mark is also the creator of the app Brain Bump, which helps people retain information from books, podcasts, and other sources.


Timestamps

00:00 Welcome: Intro to Mark Herschberg
01:09 Skill Set 101
04:48 Career Mapping in Remote Work
07:01 Career Plan Check-Ins
07:56 Skill Development Beyond School
09:19 Why Communication Matters
09:47 What is Good Communication?
10:09 Remote Work & Communication Shift
09:47 Diverse Communication Types
10:33 Remote Team Communication Hurdles
11:37 Rethinking Writing Skills
12:33 Navigating Communication Channels
14:02 Value of Internal Networking
16:20 Navigating Corporate Politics
17:33 Steps to Skill Improvement
18:38 Recommended Team Resources
20:02 Conclusion

Related Episodes

Additional Resources

Order The Long-Distance Team

Remote leadership experts, Kevin Eikenberry and Wayne Turmel, help leaders navigate the new world of remote and hybrid teams to design the culture they desire for their teams and organizations in their new book!

Read More
Keeping Teams Engaged in the Digital Age with Vivek Nigam
Guests, Leadership, Technology, Working Remotely

Keeping Teams Engaged in the Digital Age with Vivek Nigam

Vivek Nigam, of ReTeam, discusses the challenges organizations face with team engagement and retention in the changing work landscape. He emphasizes the importance of building a culture of engagement, participation, and belonging to improve productivity, innovation, and retention. ReTeam offers a platform and service model that helps leaders and individual contributors enhance team dynamics and make engagement easier. Vivek also highlights the value of natural intelligence in combination with AI tools to augment human interactions and improve communication.

Key Takeaways

1. Organizations need to adapt to the changing work landscape and focus on improving team engagement, participation, and a sense of belonging.
2. ReTeam provides a platform and service model to help leaders and individual contributors enhance team dynamics and make engagement easier.
3. Natural intelligence, combined with AI tools, can augment human interactions and improve communication.
4. ReTeam's AI tools can assist with tasks such as drafting recognition messages, sentiment analysis, and providing personalized suggestions based on individual profiles.

Featured Guest

Vivek Nigam

Name: Vivek Nigam

About Vivek: Founder and CEO of BeRemote. With over 25 years of experience in software architecture, design, and development, he has a passion for creating innovative solutions that improve engagement, collaboration, and inclusion in the workplace.


View Full Transcript

00:00:08:05 - 00:00:09:02
Wayne Turmel
Hello there, buddy.

00:00:09:03 - 00:00:35:11
Wayne Turmel
Welcome once again to the Long Distance Work Life podcast, where we try to make sense of remote and hybrid work and just generally how the world of how we make a living is changing on a regular basis. My name is Wayne Terminal. I am a master trainer here at the Kevin Eikenberry Group. This is sadly an episode without Marissa.

00:00:35:13 - 00:00:53:23
Wayne Turmel
But the good news when we don't have Marissa is we generally have somebody else really smart and interesting. And that certainly happens to be the case today. Vivek Nigam is with a company called Re Team. He is going to tell you all about it right now. Vivek, how are you, ma'am?

00:00:54:01 - 00:00:56:17
Vivek Nigam
I'm doing great. Wayne, Hey, great to talk to you again. All right.

00:00:56:21 - 00:01:06:08
Wayne Turmel
Well, you say that now. I generally find that wears off. So who are you? What's re team? Sure. What the heck is the deal?

00:01:06:09 - 00:01:27:23
Vivek Nigam
Yeah. So my name is Vivek among the founder of the companies. Copy, Remo. We also go by re team, their product called Re Team in the market. We work with companies who are experiencing challenges with team engagement as they adapt to this change of work, work, work, working place and retention has been strained with 20 to 30% turnover.

00:01:28:01 - 00:01:52:23
Vivek Nigam
Team engagement is lower by 15%, innovation is low by 25%, and traditional methods of getting people engaged just aren't working the same way. Right thing. We need some different methods. And with the new inflationary climate, you find that companies are, you know, revenues are even getting strained as well. So we want to work with companies who are looking to change their engagement culture, improve team participation, and build a better sense of belonging.

00:01:53:01 - 00:02:10:05
Vivek Nigam
Those to us are the foundations of how do you improve productivity, innovation and retention. So that's who we are all about. We have a platform, we have a service model, and we engage with people and we've got some AI that we've been integrating, although we're really big fans of what we call natural intelligence.

00:02:10:07 - 00:02:37:13
Wayne Turmel
Okay, so let's hold it right there and what you just said there. And we will have links, of course, to Vivek's Company and all kinds of good stuff on our show notes on long distance work life dot com. Okay, So let's get back because obviously when I have ten people on the show, my question is always what was the problem you were solving?

00:02:37:13 - 00:02:49:18
Wayne Turmel
Yes. Yes. What what was going on or what is going on that in your case, team leaders in particular need assistance doing?

00:02:49:20 - 00:03:10:01
Vivek Nigam
Yeah. So I'll tell a quick story and then delve into a few more of those things. So Genesis for this whole thing was actually growing up and watching my dad and how he how he went through his life. My dad was born in India. You were super smart guy, but running through the organizations here, he never attained that sense of belonging.

00:03:10:03 - 00:03:27:16
Vivek Nigam
And I remember the conversations in the kitchen between my my mom and dad. And I knew exactly what they were. Is my dad capacity for promotion yet again. And it wasn't like, say, the Met. He had three master's degrees and he worked hard and I thought he was out of the house all the time, but he never quite felt like he belonged.

00:03:27:18 - 00:03:55:17
Vivek Nigam
So as I was growing up, he gave me some advice and he would say, you know, when you start working, I want you to go out for a beer with everybody. Those are the things I didn't do and I never fit in. So when I started working out, find people that reminded me of my dad and people who are smart, quiet, hard workers, but just never really participated in team meetings, never really engaged with the team and wanted to find ways to get them to be more participative, give them a better opportunity.

00:03:55:19 - 00:04:05:14
Vivek Nigam
So I always made it my personal mission to help them. And I'll tell you, 100% of the time, when I gave them a stretch goal and they had that opportunity, they were absolutely brilliant.

00:04:05:15 - 00:04:28:16
Wayne Turmel
And so I love that you said that, Vivek, because that's actually my mission as well. I got into this crazy business because I knew so many smart, talented people with communication skills were holding them back. So whether they lacked the skills or they lacked the ability or confidence to use them effectively.

00:04:28:18 - 00:04:43:19
Vivek Nigam
Exactly. And sometimes you just don't know. It's not that you don't have the skills. You don't know what to say, how to how to use those. And so we built a platform around those trying to increase engagement, and we're finding some great results and robust mission of of a team.

00:04:43:21 - 00:05:08:22
Wayne Turmel
And I love that. Now, help me out because in our book, The Long Distance Leader, and what started this whole craziness for us is this notion that you think leadership first location second, right. That good leaders, people who are really good proactive leaders are making this remote thing work because they're doing all the things leaders have to do.

00:05:09:00 - 00:05:23:19
Wayne Turmel
What is the point of your technology and the work that you do? Is the point to reinforce those folks or is it to help everybody else who kind of isn't?

00:05:23:21 - 00:05:24:08
Vivek Nigam
Yeah.

00:05:24:10 - 00:05:25:18
Wayne Turmel
Doing so great.

00:05:25:20 - 00:05:42:09
Vivek Nigam
Yeah. Yes. And yes. What we find, a lot of times we'll run into people that say, hey, we got these recognition programs, we're doing these things, we're doing this stuff, engagement. And and I just love that. And especially somebody who says to me, Yeah, we built psychological safety and starts using those terms like, this is a kindred spirit.

00:05:42:09 - 00:06:07:17
Vivek Nigam
These are the people that really are making a lot of effort to do all the right things. So how do we help them? They're doing all the right things. They don't necessarily need what we provide, and that's okay. They're already achieving the mission that we're on. What we can do is make that easier for them, right? They're doing a lot of activities, doing a lot of preparation, and we can provide them some tools and some processes that just facilitate and make that easier.

00:06:07:19 - 00:06:24:08
Vivek Nigam
AS Yeah, so for example, a lot of our our tools are all about getting to know each other. And so these are things that you can use in the platform with one click and say, Hey, I'm just checking in to see how you're doing and get, get some responses and start to see a trend. Or I want to say thank you.

00:06:24:08 - 00:06:41:17
Vivek Nigam
And instead of having to do a formal event and make a big thank you, you can do it in one click. Record your voice and record your video and make it very authentic. Say, Hey guys, I just want to thank you for the work you guys did last week. And it's amazing how how impactful that is for people.

00:06:41:19 - 00:07:05:15
Vivek Nigam
So those are the things we want to get people into the habit of, of being being recognition based and thankful culture. And it just helps those people do that. For the remaining, I would say 95, 96% of people who have the right intentions and are doing these things but are so busy doing other things, we provide a platform to really help them build engagement and make this make this easy for them.

00:07:05:15 - 00:07:28:02
Vivek Nigam
So it doesn't is not something that has to take 20 or 30 hours a week to really engage your people. And we've heard numbers like that from a lot of people. So we do want to help that that that other, you know, I think is about 95% of people who know they want to do this, do some pieces of it and all, they generally feel like they could do this better.

00:07:28:04 - 00:07:54:22
Wayne Turmel
Now, you spend a lot of time talking about natural intelligence versus artificial intelligence. And I know the minute I said artificial intelligence, about half the audience's eyes rolled up in the back of their head, and the other half are, you know, willfully submitting to the robot overlords. But what is in your mind? What's the difference and how do they work together or compete?

00:07:55:00 - 00:07:57:14
Wayne Turmel
Help me with that. Yeah.

00:07:57:16 - 00:08:17:00
Vivek Nigam
Anybody who's played with chatbots or some other A.I. technologies and boy is just exploding right now. Right. These things have come a long way in a very short period of time. It'll give you the sense that human beings are going to be replaced and completely obsolete in a matter of years. It just feels that way. And we don't think that's the case.

00:08:17:01 - 00:08:39:10
Vivek Nigam
Right. So these tools are absolutely amazing. But we talk about when I talk about natural intelligence is the stuff that you and I, human beings can infer that we can see from each other. A.I. can pick up some of those things, and it's great at that. But it gives us the insights. It helps us be better. So we believe in taking A.I. and constraining it.

00:08:39:12 - 00:08:59:04
Vivek Nigam
So it's not just an open ended, you know, solve all the problems of the universe. It really starts to be okay. Let's go straight down to let's solve this problem. And the first one that we rolled out with, which we absolutely love find a better way to say something. It could be anything. Let's say I want to say thank you, Wayne.

00:08:59:04 - 00:09:16:03
Vivek Nigam
Thank you, Wayne, for for giving me this platform, letting me be on your show and people who are very good at it, they'll come up with something beautifully eloquent and it's wonderful people who aren't. And we have a person on our team. She's from Brazil and she says, Looking is my second language. And sometimes I struggle with this.

00:09:16:05 - 00:09:33:00
Vivek Nigam
They can go back to what we call the reaching assistant, leverage some AI, and say, Hey, I want to say thank you to Wayne and I want to make it sincere. How do I do that? And we'll come up with a nice paragraph that sounds really formal, sounds very businesslike. It's really nicely written. And they can use that and make some minor edits and boom.

00:09:33:00 - 00:09:42:23
Vivek Nigam
Now what you've done is you've taken I made it in a way that will enhance what we do interpersonally, and we think that's very valuable.

00:09:43:01 - 00:10:21:16
Wayne Turmel
So just so I catch this as a leader, you say I need to reward and recognize this person and I want to do that. I'm not really sure how you use a AI to give you that first draft to put it together, and then you can tweak and adjust that or you can say, Yeah, that's great. Zuckerberg I think that's the thing with A.I. and my fear is not that I exist, it's that people are inherently either lazy or rushed for time, depending on how generous you feel.

00:10:21:18 - 00:10:44:02
Wayne Turmel
For example, you know, the first thing I did with Shaggy and I don't know if I've ever said this on the show, first thing I did with Chad JP was write me a one paragraph bio for author Wayne Turmel, because I hate when people say, Send me your bio. And it sent me this very lovely, concise bio, which also gave me a degree I do not possess.

00:10:44:08 - 00:11:07:11
Wayne Turmel
And I did not write. Yeah, yeah. Now, you know, if I'm rushed and in a hurry, it would be really easy. And by the way, since Chatbot thinks I'm smarter than I am, cool, It's cool to just use that without using the the human thinking up front and then on the back end. Right.

00:11:07:13 - 00:11:23:16
Vivek Nigam
Right. Yeah. You know, and and as you as you recognized earlier. So I came from the tech world and it actually reminds me a lot of when I was in college, at one point, someone said to me it was a professor who said it said to give us all these software tools to analyze how do you do this?

00:11:23:20 - 00:11:46:20
Vivek Nigam
This an electrical engineering class, I think was and I said, remember, design happens here, right? So the thought process has to happen here and you have to strategize here. Everything else is a tool. And so in our minds, we take A.I. in the same way, even as fascinating and as amazing as it can be as much of a time server as can be.

00:11:46:22 - 00:12:16:16
Vivek Nigam
We also believe that the human capital, the human condition, the human intelligence that national intelligence is really critical. And we use that as a tool to augment what we're doing. And, you know, my lesson learned back then was I went to no cool software and I relied on that only tool. And sure enough, I didn't realize what I was doing and spare you the details, but I saturated a circuit and and handed in really proud, got back F and Y because guess what you did?

00:12:16:17 - 00:12:37:19
Vivek Nigam
You relied on the tool and not on on your thought process and your human condition. We think it's the same way. If we rely completely on AI, it is going to bite you at some point. We think the combination of what you do, what you think about that, you know, focus on human experience and that interpersonal experience, plus A.I. is really powerful.

00:12:37:20 - 00:13:07:12
Wayne Turmel
AI That's great, and thank you for that explanation. This is really in the weeds and I really don't want to spend a lot of time there. But does the AI I yeah, I take into account things like work stats. So for example. Yeah. You know, Bob is an introvert and Rajesh is you know really out there will is Taylor and adjust some of that to.

00:13:07:18 - 00:13:30:05
Vivek Nigam
Yeah exactly exactly right so what we do when you're kind of say something and say a thank you it does not right It tries to give you a level thank you. And that's done on purpose. One of our missions is to level the social playing field work to help people who aren't as comfortable and people are comfortable give them a little bit more of a closer.

00:13:30:07 - 00:13:49:16
Vivek Nigam
We never wanted to be everybody equal and one line, but get it, get the plane feel a little bit closer. So for things like that, it does not, however, we do a lot of other things. We do sentiment analysis. We do a lot of other components. Actually today we just talk about one that's going to be rolling out very shortly.

00:13:49:18 - 00:14:12:22
Vivek Nigam
We're based on the speech that you use. Like, you know, we do a lot of video. If you post something in a video, it is not going to take that and extract from it some to do some natural actions that we should take as a team based on what was being proposed. A lot of we would do is share ideas for innovation and based on the ideas in fact out what those are.

00:14:13:00 - 00:14:41:03
Vivek Nigam
When we do that, we actually feed in profiles for the user. And the reason we do that, if I'm talking and it knows when I talk, I, I talk all over the place, right? My, my mind will go this way and that way of, you know, kind of, kind of have a little bit of a tree of thought sometimes it will give me a series that may be a little bit lengthier, but one of the guys on our team really smart, much more reserved, much more organized.

00:14:41:06 - 00:14:56:19
Vivek Nigam
It's going to give them a shorter list. That is something that he can really manage and that the team can manage according to his profile. So, yeah, there is a combination of feeding in behavioral information and of an information perspective.

00:14:56:21 - 00:15:04:09
Wayne Turmel
One of the coolest and also scariest things I have heard in a long time is the notion of sentiment analysis.

00:15:04:10 - 00:15:04:23
Vivek Nigam
Oh yeah.

00:15:05:04 - 00:15:12:00
Wayne Turmel
That that is. And in the fiction writer in me is fascinated by yeah.

00:15:12:02 - 00:15:34:18
Vivek Nigam
It's it's really powerful we've got an engagement where we you know we working with the company that started out actually back in December and rolled out a whole new process and we were just there just to help build the engagement as well. And at the same time, watch the comments and the behaviors in the platform. You can see in December everything was very negative.

00:15:34:21 - 00:15:56:08
Vivek Nigam
People were not happy. People don't always react to change very well, but there's a lot of factors why. But then but the condition was that people were not happy. That's just sentiment. That's just based on what they're saying, what they're posting, what the things that they're doing was to see as as the company engaged and spent the time investing in the engagement month over month.

00:15:56:13 - 00:16:15:09
Vivek Nigam
Little by little, it got better and better. And I remember we had a little celebration when it hit neutral and said, Hey, now they're neutral this great today, they're positive, which was a great thing. And just use it as a as a tool. Like what am I dealing with? Like, how are people feeling? I think that's I think it's actually very powerful.

00:16:15:11 - 00:16:29:21
Wayne Turmel
So let's flip this. We don't have a lot of time left. Sure. Fascinated because this started with your father, the individual contributor who is feeling it. Let's put this on its head as an individual contributor.

00:16:29:23 - 00:16:30:02
Vivek Nigam
Yeah.

00:16:30:05 - 00:16:39:09
Wayne Turmel
How will I and the different tools that are available to us make their life our life easier?

00:16:39:11 - 00:16:58:21
Vivek Nigam
And so I'm going to jump to the grandiose vision piece here and you will see this and I'll give you a prime use case in working at a corporation years ago and and working with a woman I work with, she she'd been working at the same company for 30 years, 30 plus years, and she was a vice president.

00:16:58:22 - 00:17:18:00
Vivek Nigam
She heard her career was great. But she told me the story that she had started with another woman who's still at the company, same number of times. They started the same week. Both started as engineers, but the other woman was still an engineer. 30 years later and said, well, why is that case? And we spent a lot of time talking about this.

00:17:18:00 - 00:17:40:08
Vivek Nigam
And in in the traditional world it was that somebody from higher up grabbed her and said, You're coming with me. Let me teach you how to do these things right. So now think about that. She got a lot of attention and and her career blossomed and she grew through the organization. But the other one, her her peer did not get all that and didn't blossom.

00:17:40:08 - 00:17:59:13
Vivek Nigam
So what we want to offer to people who are individual contributors were maybe a little bit on the quieter side. Let us show you how these things are done. Let us give you some tools that let you contribute and be noticed and be heard a little bit more so that your career can also advance the way others do.

00:17:59:15 - 00:18:07:03
Vivek Nigam
You have that that opportunity? That's our goal. That's our mission. We've seen some great success with it and we're hoping to see a lot more.

00:18:07:05 - 00:18:35:14
Wayne Turmel
I love that because I know that went in 25 years of talking to managers. Yeah, the one thing that we feel like we don't do as well as we might, but is the coaching and mentoring piece and the fact that this allows support and encouragement on both ends. So this is really fascinating and it'll be interesting to see how all of this works out.

00:18:35:16 - 00:18:59:14
Wayne Turmel
Vivek, thank you so much as always. Folks, we will have the show notes links if you are intrigued and I can't believe you're not and want to check all of this out, please look at long distance work like Dot com. I am going to boot Vivek out of here just long enough to wrap up the show and say thank you for listening.

00:18:59:14 - 00:19:18:17
Wayne Turmel
You all are podcast veterans. You understand how this works, right? So please like subscribe, tell others about the show. We think we're developing a really great community of people who are interested in the future of the workplace.

00:19:18:18 - 00:19:25:23
Unknown
If you are interested. 4949 30.

00:19:26:01 - 00:19:51:17
Wayne Turmel
Check out Kevin in my new book, The Long Distance Team Designing Your Team for Everyone's Success. And please, please, please don't be shy. Marissa is doing a wonderful job with the show on Social media, particularly on LinkedIn. We are looking for your questions, topics, people that we should talk to and your pet peeves. Quite frankly, we're having a blast with that.

00:19:51:22 - 00:20:15:17
Wayne Turmel
So you can reach myself or Marissa through email or through LinkedIn. The links are in the show notes. That's it. Thank you so much for joining us. We are really, really excited to bring this show to you. We're excited to bring you very, very smart people like Vivek and our other guests. Thank you for joining us. Talk to you soon.

00:20:15:21 - 00:20:17:12
Wayne Turmel
Don't let the weasels get you down.


Timestamps

00:00 Introduction
05:23 Supporting proactive leaders and helping others improve
07:05 Differentiating between natural intelligence and artificial intelligence
08:17 The belief that humans won't be replaced by AI
08:59 Constraining AI to solve specific problems
09:16 Using AI to find better ways to communicate
09:33 AI enhances interpersonal interactions and is valuable.
09:43 AI can be used to save time and effort.
10:21 AI can make people lazy or rushed for time.
10:44 AI can generate a concise and impressive bio.
11:23 Human thought process and intelligence are critical alongside AI.
12:16 Relying solely on AI can lead to negative outcomes.
13:07 AI takes into account behavioral information and sentiment analysis.
15:04 Sentiment analysis is powerful and can track changes in attitudes.
16:29 AI tools can help individual contributors advance their careers.
18:59 Conclusion

Related Episodes

Additional Resources

Order The Long-Distance Team

Remote leadership experts, Kevin Eikenberry and Wayne Turmel, help leaders navigate the new world of remote and hybrid teams to design the culture they desire for their teams and organizations in their new book!

Read More
Benefits of Co-Working in Remote and Hybrid Workplaces with Taylor Harrington on Long-Distance Worklife Podcast with Wayne Turmel
Guests, Hybrid Work, Technology, Working Remotely

Benefits of Co-Working in Remote and Hybrid Workplaces with Taylor Harrington

Taylor Harrington, Head of Community at Groove, joins Wayne Turmel to discuss the concept of co-working and how it can be applied in both physical and online spaces. They explore the benefits of co-working, such as accountability, social connection, and the opportunity to meet new people. Taylor explains how Groove facilitates online co-working sessions, matching individuals with similar interests and goals. She emphasizes the importance of transparency and vulnerability in building meaningful connections. Taylor also highlights the value of physical co-working spaces in providing a change of environment and fostering community.

Key Takeaways

1. Co-working provides accountability, social connection, and a sense of community for remote workers.
2. Groove offers online co-working sessions, matching individuals with similar interests and goals.
3. Transparency and vulnerability are essential in building meaningful connections.
4. Physical co-working spaces provide a change of environment and opportunities for community building.

View Full Transcript

00:00:07:23 - 00:00:36:11
Speaker 1
Hi, everybody. Welcome to another edition of the Long-Distance Worklife. This is the show where we try to make sense of remote hybrid working wherever the heck you are, and in trying to make sense of it and helping us not just get through it, but to really thrive under those circumstances. My name is Wayne Turmel. I am a master trainer here at Kevin Eikenberry Group.

00:00:36:13 - 00:01:01:14
Speaker 1
If you are a regular to this show, you know that we do two types of shows. We do episodes with myself and my co-host and producer, Marisa. This is not one of those. This gives me a chance to talk to really cool people about things that are happening that you might not know about. And that's certainly the case today, is something I don't know a lot about.

00:01:01:15 - 00:01:26:08
Speaker 1
And we're talking about co-working. Not that I don't have coworkers, but the idea of co-working as third locations or alternatives to being in the office. And in order to do that, this is me bringing in Taylor Harrington. Hi, Taylor. Who the heck are you? And what the heck does Groove do That brings us to this topic.

00:01:26:10 - 00:01:50:00
Speaker 2
Amazing. Thanks so much, Wayne, for having me and for Marisa recommending that I. Come on. I'm so excited to talk about co-working. I love this topic. Clearly, I have had a co-working journey myself, having had experiences being in offices and then moving remotely and trying to find that awkward space in between and what that means. Back in college, I was in an incredible co-working space that I'm sure we will talk about more.

00:01:50:01 - 00:02:15:11
Speaker 2
And so when I heard what Groove was building, which was really this idea of taking the best parts about a physical co-working space and bringing it online so that people from all over the world could be a part of it and could co work together. I was so excited. So we do 50 minute co-working sessions in the Groove app where folks get matched up in small groups with people like them, whether it's friends or people who are relevant doing similar things.

00:02:15:13 - 00:02:39:06
Speaker 2
It's mostly people who don't have teams and just want good vibes and high fives, as we like to say, from people who understand that they're on these maybe career paths. So me as a whole, I'm living in New York City. I love hosting gatherings. I'm a party host. I love creating this feeling of what I call the opposite of loneliness, which there's not really a good word for.

00:02:39:06 - 00:02:52:23
Speaker 2
So my my life mission is to help people feel the opposite of loneliness. And I do that through gatherings online in person. And you can usually find me wandering into tiny coffee shops or bookstores.

00:02:53:01 - 00:03:23:11
Speaker 1
All right. So using very small words, because I struggle with this, I will tell you the truth, when we talk about co-working, obviously our frame of reference is the office You work in the office, people are sitting at desks next to you. There are conversations sometimes these are wonderful, enlightening social activities and very productive work things, and sometimes they are what drives us to work remotely.

00:03:23:14 - 00:03:39:03
Speaker 1
But when you talk about co-working in an app, help me out here. What does that look like and why in heaven's name, if I'm just, you know, how is this different than being on a teams meeting which is already killing us?

00:03:39:05 - 00:04:05:13
Speaker 2
Yes, I hear that. So, like I said, a lot of people that are on Groove don't have teams, so we know how good it can feel to have those coworkers and camaraderie of doing things together. And even just the accountability or the goal setting that happens with coworkers. When you say, okay, this is what we need to get done this week, and having those regular scheduled meetings or goal planning sessions, whatever that looks like inside of group, the folks that are attracted to it are people that don't have that type of structure in their day.

00:04:05:14 - 00:04:25:20
Speaker 2
So there are people who are designing their days as, let's say, a freelancer and they're wondering, okay, what time do I really need to start working? Because they've created a flexible schedule where they work for themselves. So a typical groover might hop onto the app on their phone and click start a groove, right as they've got their coffee in hand, opening up their laptop for the first time.

00:04:25:20 - 00:04:42:09
Speaker 2
And it's really that push to get into the zone to do the thing. So they might hop into one session. Like I said, it's 50 minutes. They'll be joined by three other people and get to it. And so immediately they've got this burst of social connection that there are other people around them, which is typically quite a lonely day.

00:04:42:09 - 00:05:01:11
Speaker 2
If they're by themselves as a freelancer, they might work with clients and work with other people who help them out on specific projects, but they don't have that camaraderie of going into the office or those Zoom meetings that you might have on working on a on a remote team. So that's typically the target user of something like Groove.

00:05:01:11 - 00:05:24:06
Speaker 2
There are a lot of other apps or platforms out there that are made for remote co-working, for folks that are remote coworkers. So you might hop on with your full team and it's more like a focus session where you're coming to get stuff done in a series of a certain sprint. So it's like, okay, let's get together four of our coworkers and hit the button and all co work together.

00:05:24:08 - 00:05:53:23
Speaker 2
That's a little bit different because you're not there for the discovery of meeting other people, whereas on Groove, a lot of folks are there to meet other people. They're there to find who these, as a griever calls them, chosen coworkers are because they don't have those coworkers. So there's a discovery part to it, there's a friend's part to it, inviting people that maybe you met at a conference last year and you thought they were really cool, but you didn't really know A meaningful, meaningful way to connect with them regularly and grouping together allows you to do that.

00:05:54:01 - 00:05:59:16
Speaker 1
Okay, so there are several things that you've said here that give me great angst.

00:05:59:19 - 00:06:00:12
Speaker 2
That sometimes.

00:06:00:12 - 00:06:11:10
Speaker 1
I don't think they're desirable just because I can't, for the life of me, imagine doing it. Know when you're five and you see somebody on the playground that you've never seen and you go, Oh.

00:06:11:10 - 00:06:11:22
Speaker 2
I want to.

00:06:11:22 - 00:06:40:06
Speaker 1
Be friends, okay? And off you go. As you become an adult, that becomes harder and harder to do. Right? So I guess, you know, the idea of, hey, there's a bunch of us and we all run our own little one man shops and it would be kind of cool to hang. I get that part. Talk to me about just involving complete strangers in this craziness, that process is just so foreign to my being.

00:06:40:08 - 00:06:58:00
Speaker 2
Yeah, so it's funny because it's grown over the last two years, you know, And we started our community was super tiny and it was mostly friends of the team that were doing this. And then I remember when our first groover came from the wild on Google and was like, I found you and I want to start co-working on Groove.

00:06:58:00 - 00:07:18:16
Speaker 2
And we were like, Oh my gosh, someone found us. And so obviously that's happened again and again now. And I think that that stranger danger is something that people bring up a lot when they're brand new to groove and when they're hearing about it. However, a lot of the people that join Groove and really love it have had some sort of an online experience where they are meeting strangers.

00:07:18:16 - 00:07:37:17
Speaker 2
So that's one thing that tends to be a commonality, whether it's they are someone who have done online workshops, so they've taken some sort of an online class where they were paired up with people in a Zoom room and they know what that experience is like, or they've done some sort of other focus app. Like I've mentioned before, or some sort of co-working.

00:07:37:17 - 00:08:01:21
Speaker 2
Even if it was a friend that started a Zoom Room or a mastermind and they were in a room co-working together for a certain amount of hours. So a lot of people have those experiences with within that. I think that one of the best parts about Groove is that people have really cool, transparent, wacky bios. So if you go on groove and you click on someone's bio before you happen to agree with them, you get to understand a little bit about who that human is.

00:08:01:23 - 00:08:23:19
Speaker 2
I like to say they're very anti LinkedIn. It's not like, Hi, I'm Taylor and I run this company. It's like people saying, Hey, I have a green thumb in a garden I can't stop paying attention to or I love to roller skate in my free time, or I've got three kiddos running around and my dog's name is Pudding and like, you just learn these funny things about people through these bios.

00:08:23:19 - 00:08:37:00
Speaker 2
So that starts to eliminate that, that scared nature of it. When you've started to create a culture of this is how we show up here and people showing up with that vulnerability and that transparency about who they are as full humans, not just what they do for work.

00:08:37:02 - 00:08:58:07
Speaker 1
Great. And we will have links to Groove and all of that stuff and you can check it out for yourself if you're so inclined. We will have those on. Oh dear. On the website. Long distance work like Dot. We will be doing that. So we will have that for you. What are some of the acts you mentioned a couple of things.

00:08:58:07 - 00:09:13:03
Speaker 1
You mentioned sprints and what are some of the activities that if I knew to coworking, what are a couple of the things maybe that you can do to kind of get started and get a get comfortable with that?

00:09:13:06 - 00:09:38:02
Speaker 2
Yes. So I think that one of the basic things is just the accountability in public. So even as simple as starting to say, okay, maybe you follow some really cool people on social media. So whether it's your Instagram stories or your Twitter account or threads or whatever you're on these days, if you want to start sharing publicly, hey, these are some things on my to do with that I'm getting done today and then celebrating any wins from the week publicly.

00:09:38:04 - 00:10:01:12
Speaker 2
I think that starts to help you feel that that shared social connection of putting it out there, Hey, this is what I want to get done today. People responding, reacting to it. And then at the end of the day or the end of the week, closing that loop with these are some of the things that I did this week or celebrating it so that I would say it's like a very easy way to ease into it without having to get on a camera, but starting to feel the benefits of it.

00:10:01:14 - 00:10:30:11
Speaker 2
If you do want to start doing it with someone else, I would say that the easiest way is to just do it with a friend. I even recommend two groupers that are brand new to group. Hey, if you are not interested in meeting someone new for the first time, use that little invite link and just hop into a private group with a friend so that you can experience it together because it is quite easy to get the hang of so I think that there are other platforms like that where if you are interested in this or if you want to do it with a coworker, for example, and you're like, Hey, this thing sounds interesting.

00:10:30:11 - 00:10:58:04
Speaker 2
Coworking online. There are a bunch out there where you can do it with someone that you already know. And then as you get used to just the process of it, it makes it way easier to do it with more people that you haven't met yet or have some sort of a commonality with it. But I think that that commonality and making that that transparent is one thing that I'm really looking forward to doubling down on with Groove, whether it's the fact that we both hop into a groove and I can now see that you're a podcaster and it's like right in my face, like, Hey, this person's a podcaster.

00:10:58:06 - 00:11:19:16
Speaker 2
It just breaks the ice. I think about relationships, kind of like peeling back an onion where if we had this onion of trying to get to the core of why we should connect is to humans. It's hard to do that when you have no context on that person. So if I met you on the side of the street and we were both walking in different directions and I said, Hey, I'm Taylor, you would be like, Why is a stranger talking to me?

00:11:19:21 - 00:11:37:19
Speaker 2
Versus if I was walking and I had a tote bag that had one of your favorite podcasts on it, you might say, Hey, I also listen to that show. What's your favorite episode? And we suddenly are layered deeper into that onion. And so you can take that even further and say, What if we're both standing in an elevator going to our friend's birthday party?

00:11:37:19 - 00:11:53:00
Speaker 2
And so now it's like, not only do I have that tote bag, but we both know we're going to the same place. And so you keep peeling back that onion. And I think that there's a lot of opportunity in connection in this space of remote work where we can be more transparent about helping people get through those layers.

00:11:53:03 - 00:12:08:16
Speaker 2
They can connect on something more meaningful, quicker. So that's something I'm keeping top of mind as we build group. But I'm sure that other other spaces are like that too. Even teams that are working remotely wondering how they can peel back the layers for coworkers to connect over meaningful topics.

00:12:08:18 - 00:12:51:22
Speaker 1
Yeah, one of the things and again, you know, when you know this, when you're writing or you're creating a podcast, you kind of have an avatar of who that person is, right? Yeah. But there are people who don't fit that. And in the remote workspace, this is particularly true. I mean, we think about people in companies that are working apart from each other, but there are a ton probably listening to this solopreneur or people who are loosely affiliated with others and need that social interaction and they're just not being alone with your own brain, which if you're like me, is something nobody wants for any length of time.

00:12:52:00 - 00:13:25:04
Speaker 1
You said something really early on in this conversation that I did pay attention to, and that is that you were a fan of traditional co-working spaces. And I will be honest, when we talk about remote work, most people or a lot of people at least think it's binary. You're in the office or you're working from home, but there's places and of course, anybody who saw the series on We Space, you know, is running away with their fingers crossed, you know, with nightmares.

00:13:25:06 - 00:13:42:16
Speaker 1
But these things exist and they exist for a reason. Talk to me a little bit about the advantage of working in a shared workspace with complete strangers and how you maximize that.

00:13:42:18 - 00:14:00:04
Speaker 2
Yeah, well, first off, I'll just say that sometimes getting out of the house is just a healthy thing to begin with. To have a commute to work, even if it's 10 minutes that you're walking. I live in New York City, so I could walk in any direction and be at a physical co-working space within 10 minutes. And so I think that that's that's part of it.

00:14:00:04 - 00:14:21:14
Speaker 2
I think that there are many different kinds of co-working spaces physically, and a lot of them oftentimes, people say, are quite cold. They're not really social co-working as a term. Sounds quite social. You're co-working next to people and yet you get to this big office space and you're next to someone on their laptop with their headphones in and no one's talking to you.

00:14:21:14 - 00:14:26:18
Speaker 2
And so I think there are lots of spaces like that. And in order.

00:14:26:18 - 00:14:47:01
Speaker 1
To get that's kind of been my limited experience with this is, Oh good, So you know, I can stay at home and put my earphones in and, and work or I can go somewhere else with unfamiliar physical surroundings and put my earphones in and work. I'm failing to see the benefit here.

00:14:47:06 - 00:15:20:00
Speaker 2
Yeah. I think that there are other ones that I find are more curated. They're often more expensive too, that are focused on community and helping you get to know other people in that space. So back when I was in college, I had the privilege of being able to go to one of those. I went to Penn State, which is in the middle of nowhere, Pennsylvania State College, and I went to this space called the New Initiative, and it was all focused on local entrepreneurs, which automatically, once it's a curated space for a specific kind of person, it just attracts a certain level of connection.

00:15:20:01 - 00:15:44:08
Speaker 2
But the community events that happened in that space were so well done where they brought in guest speakers. They even had salad bowl Fridays where they had folks bring in different ingredients for their salad bowl. So you could bring in carrots, you bring in lettuce, you bring in dressing and co-create a salad together. So there were just like all different things that this space did that fostered connection and foster real conversations.

00:15:44:10 - 00:16:00:22
Speaker 2
I attended an event where we had to figure out how to explain our ground truth, who we are at our core, and those types of things really allow people to open up so that when you hop into the coworking space the next day, you're not sitting next to strangers. You're having a conversation with someone who you know something meaningful about.

00:16:01:00 - 00:16:20:12
Speaker 2
So I do think that's a rare experience in the physical coworking world. But I do know there are a lot of spaces in Brooklyn, for example, that are tinier and have that. So it exists. It's just harder to find. And I think that the more narrow the spaces about who it's for, the better it can deliver on that community experience.

00:16:20:14 - 00:16:30:17
Speaker 1
And we have a number of digital nomads who listen to this. And the nice thing is that there are these places literally everywhere.

00:16:30:17 - 00:16:47:22
Speaker 2
Yes, yes. And I think that even digital nomads have such incredible resources out there. I know so many nomads from from group that have traveled to all these different places and they keep in touch with those people as they go to the next place, even if that person isn't there, because it's such a connected web of, Oh, you're going to be in Portugal.

00:16:47:22 - 00:17:08:20
Speaker 2
Let me tell you about this cool digital man I met last year, who's in Portugal right now. So I do think that even setting up in a coffee shop with a small group of people is another alternative to co work with people and make that experience special. It doesn't have to be something that you pay for. You know, you're enjoying a cup of coffee and a piece of coffee cake and you're hanging out with some good people as you get stuff done.

00:17:08:20 - 00:17:29:23
Speaker 2
And maybe even bringing a specific project, like a writing project that might take a couple of hours. So that's another alternative to do some co-working in-person. Just get out of your physical space, because I do think that that is is really healthy. And just having that connection. I mean, there's so much great research out there about how human connection throughout the day can really change your mood, but also that other person's mood.

00:17:30:01 - 00:17:54:21
Speaker 1
That's terrific. Lots to think about. Taylor, thank you so much. I'm going to wrap up the show now, but thank you. And we will have links to Groove and Taylor's LinkedIn page and all of that good stuff on the long distance work life dot com page. In the meantime, thank you for joining us. I hope you enjoyed the conversation.

00:17:55:01 - 00:18:27:20
Speaker 1
We try to judge it up a little bit and change topics constantly. And this was something that honestly I don't know a lot about being the anti social curmudgeon that I tend to be, but I will not be an anti social curmudgeon next episode because Marissa will be back. And if you have questions, show ideas, topics you want discussed, especially pet peeves, Marissa is constantly collecting pet peeves about remote work and and flexible and hybrid work.

00:18:27:22 - 00:18:54:21
Speaker 1
Drop us a line. Our emails are Wayne at Kevin Eikenberry icon Marissa Kevin Eikenberry dot com. LinkedIn or the show's LinkedIn page is a great way to find us. And of course if you are thinking about how should we be working and maybe rethinking how your team functions, check out my Kevin Eikenberry's new book, Long-Distance Team Designing Your Team for Everyone's Success.

00:18:54:21 - 00:19:17:13
Speaker 1
You can learn more about that at Long distance team book. Dot com If you listen to podcasts, this is the obligatory please like and subscribe. That's how people find us and we hope that you are telling your friends about us. So there you go. That's it. My name is Wayne Turmel. Thank you so much for being with us.

00:19:17:14 - 00:19:24:14
Speaker 1
Come back next week for another fun and interesting episode and don't let the weasels get you down.


Timestamps

00:00 Introduction to the show and topic of co-working
01:26 Groove app provides online co-working sessions for freelancers
03:23 Difference between co-working on Groove and team-focused platforms
05:01 Groove attracts users who don't have coworkers and want connection
06:40 Overcoming the initial discomfort of co-working with strangers
08:58 Exploring activities and sprints to get started with co-working
09:38 Benefits of using a platform like Groove for remote work
10:01 Ease into remote work by sharing goals and achievements online
10:30 Start using Groove with a friend or coworker
11:19 Importance of commonality and transparency in remote work connections
12:08 The challenge of connecting with coworkers in remote teams
13:42 The advantage of working in a curated co-working space
14:47 The struggle of finding meaningful connections in physical co-working spaces
16:30 The availability of co-working spaces for digital nomads
17:08 Alternatives to physical co-working spaces, like coffee shops
18:27 Ways to connect and provide feedback to the podcast hosts

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Featured Guest

Taylor Harrington, Head of Community at Groove

Name: Taylor Harrington

What She Does: Head of Community at Groove

About: Taylor Harrington is the Head of Community at Groove, an app that brings the concept of co-working online. She is passionate about creating connections and helping people feel a sense of community, both online and in-person. Taylor has experience in physical co-working spaces and understands the value they bring to remote workers.


Additional Resources

Order The Long-Distance Team

Remote leadership experts, Kevin Eikenberry and Wayne Turmel, help leaders navigate the new world of remote and hybrid teams to design the culture they desire for their teams and organizations in their new book!

Read More
Solving the Challenges of Hybrid Teams with AI Technology with Projjal (PJ) Ghatak on Long-Distance Worklife with Wayne Turmel
Guests, Hybrid Work, Leadership, Technology

Solving the Challenges of Hybrid Teams with AI Technology with Projjal (PJ) Ghatak

Wayne Turmel interviews Projjal (PJ) Ghatak, CEO and co-founder of OnLoop, a habit-forming AI-powered platform for high-functioning teams. They discuss the challenges faced by hybrid teams and the need for increased clarity and visibility in remote work. OnLoop helps managers and team members stay connected and informed through regular check-ins and feedback. The platform aims to address biases and create a level playing field for all employees. Ghatak emphasizes the importance of rethinking traditional work practices and embracing the transition to a hybrid workplace.

Key Takeaways

1. OnLoop helps managers of hybrid teams navigate the reduced visibility and clarity that comes with remote and hybrid work.
2. The platform uses habit-forming technology to make it easier for managers to understand what is happening with each team member.
3. OnLoop aims to close the perception gap and eliminate biases by bringing better visibility into the actual work being done.

View Full Transcript

00:00:08:04 - 00:00:32:16
Wayne Turmel
Hi, everybody. Welcome back to the Long Distance Work Life, the podcast, where we help you thrive, survive, live. Figure out how to find your way in this crazy, evolving world of remote and hybrid work. My name is Wayne Turmel. I'm a master trainer and coach here at the Kevin Eikenberry Group, coauthor of the Long Distance Work Life Books.

00:00:32:18 - 00:01:05:01
Wayne Turmel
And we'll talk more about those in a bit. This is one of these episodes where Marissa is not with me. That doesn't mean you should leave, because we have another really interesting interview with a really, really smart person. And so to that point, I am going to bring in Brazil P.J. Gottschalk, who is with On Loop. And I'm going to let him introduce himself and what on loop does, and then we'll get into it.

00:01:05:02 - 00:01:38:04
Projjal Ghatak
Hey, man, thank you for having me. So in 2020, I started a company called on Loop. And what on loop really is, is a habit forming gen AI powered platform for goals and feedback in high functioning teams. And I know that that's a bunch of potentially buzzwords. And we can we can go deeper into it. But really, in essence, we were born as a company to help managers of hybrid teams really navigate sort of the reduced visibility that now have on their teams because people are remote or hybrid.

00:01:38:06 - 00:01:54:23
Projjal Ghatak
And so we were born in the pandemic. That was partly luck and that was partly the timing, given everything happening in the world. And our goal is to use our collaborative team developing framework to help hybrid managers do okay.

00:01:54:23 - 00:02:23:17
Wayne Turmel
So as you said, the buzzword alert went off big time during that. And that doesn't mean there aren't some things there that we need to talk about. So the first thing I guess is hybrid teams have certain challenges and whenever I talk to technology people, I'm actually less interested in the nuts and bolts of the technology because I'm not smart enough to understand what any of that is.

00:02:23:19 - 00:02:32:12
Wayne Turmel
What I do care about is what's the problem you're solving for. So when hybrid teams in particular, what were you trying to cure?

00:02:32:14 - 00:02:58:10
Projjal Ghatak
Yeah, so, so the disease really is one of reduced clarity, right? So, so before managers had their team members at their beck and call five days a week in the office. And so it was much easier to infer how someone was doing what they were working on, how it was progressing and giving quick feedback, giving quick coaching or tips and advice.

00:02:58:12 - 00:03:25:15
Projjal Ghatak
That medium has largely now been constrained into a much shorter time frame. And so managers around the world are incredibly anxious as to whether their teams are focusing on the right things and moving in the right direction. At the same time, team members are also anxious as to where they stand because they now have a much more reduce feedback loop with their managers.

00:03:25:17 - 00:03:38:01
Projjal Ghatak
And our job as a company is to really fill in that visibility and clarity gap that has been inserted into the workplace because of a shift to a hybrid feature.

00:03:38:01 - 00:03:55:17
Wayne Turmel
I mean, the thing about technology is it's garbage in, garbage out, right? And so when we're talking about clarity and expectations, how does the technology help a manager who maybe isn't doing a great job at this?

00:03:55:19 - 00:04:20:00
Projjal Ghatak
Yeah. So we all believe that every manager in the world has good intent. Nobody walks into the workplace and says, I'm going to be a bad manager today. But it is also overwhelming for a manager. The average manager has 4 to 6 direct reports. They have their own responsibility and their own pressures coming from their managers and it's a hard job to juggle.

00:04:20:02 - 00:04:20:19
Projjal Ghatak
And so.

00:04:21:01 - 00:04:21:09
Wayne Turmel
What.

00:04:21:09 - 00:04:44:23
Projjal Ghatak
We do with our platform is make it much easier for the manager to get a sense of what is happening with each of the team members, and that might be related to the person's wellbeing. It might be related to the fact that they may not be clear what they're working on. It might be they're not receiving enough feedback so that they can take the right action at the right time for the right team member.

00:04:45:01 - 00:05:23:12
Projjal Ghatak
And and where we take a lot of inspiration from is fitness apps. And so we've seen products like the Woo Band and the Aura Ring take concepts like diet and exercise and sleep and give each individual a readiness score and also suggested next actions of what they can do around their readiness. And we sort of draw that parallel to clarity and we help managers navigate where a team member might be blocked or where they might need help so that they can invest the time in the place that accelerates the team in the best way possible.

00:05:23:14 - 00:05:50:17
Wayne Turmel
Yeah, I don't want to get too hung up on the technology, but this is fascinating for me. So how does walk me through? I'm stuck. I'm working on something and I'm stuck. How does the I magical Genie robot thing? Yeah. Been to my manager. And what does he hear or see that tells him that I need help?

00:05:50:19 - 00:06:12:04
Projjal Ghatak
Natalie So, you know, one of the things, as you said, garbage in, garbage out. So all of the things we do in our product is make it much more habit forming. So when people use the on loop app, we see much more regular updates that team members are making towards as to what is the state of their wellbeing or how a day progressing against their goals.

00:06:12:04 - 00:06:50:08
Projjal Ghatak
And, and when people are reflecting and checking in on a much more bite sized continual visit, it's much easier to spot when something's off track or things that to be brought on track. And so, you know, there is no magician reading through your emails or Slack messages making up stuff. It's really making it really easy for managers and team members to keep each other updated of what's happening and discovering things that might be going off track much sooner than a weekly one on one conversation, or even worse, off a team meeting that happens every two weeks.

00:06:50:10 - 00:07:18:23
Wayne Turmel
How do you what are the conversations like with clients as you're talking about integrate this? Because I see the benefit everything you're talking about. And there is a lot of push back right now from employees about, oh, this is glorified keystroke monitoring. Yeah, you know, they're going to come and take me away if I'm not putting in so many minutes per hour at the keyboard.

00:07:19:01 - 00:07:24:19
Wayne Turmel
How do you have those conversations and what are those look like?

00:07:25:01 - 00:07:56:23
Projjal Ghatak
And that's a really good question. And so all of our messaging, as well as onboarding new customers, is very much targeted to the icons, the individual contributors and the managers, because unfortunately, practices like performance management has created a ton of baggage around form filling and check boxing and compliance exercises that don't make the employee feel that the stuff they're doing is actually for their benefit.

00:07:57:01 - 00:08:23:19
Projjal Ghatak
And so part of our package when we onboard a new customer is obviously the app, but also a fairly intense 12 week success program where we build the habits that drive that clarity and give team members that benefit. And and there's no other product in the world bar none that's focused on the end user and not on a functional organization like h.r.

00:08:23:19 - 00:08:50:17
Projjal Ghatak
So for us, h.r. Is a stakeholder, but our customer is really the manager and good teams, and that's what's very important for the managers and the teams to see the benefit for them to then adopt a product and only the product is adopted to drive the impact that it aspires to have. And therefore, for us, we basically serve the hybrid manager and the organization above all else.

00:08:50:19 - 00:09:00:05
Wayne Turmel
What are some of the habits and best practices that managers need to develop that you're seeing need that kind of support?

00:09:00:07 - 00:09:21:06
Projjal Ghatak
Yeah. So one of the great sort of habits, one of my customer success team members came up with was called to want to check in every week, which is making two well-being checks, making one celebrate capsule about something that went well and then requesting one piece of feedback on a goal that they're working towards and and it's an easy thing to do.

00:09:21:07 - 00:09:54:19
Projjal Ghatak
You can do it in a matter of seconds, if not a minute. And what that does is build up a rhythm of getting a pulse of what's going on and not requiring a manager to pester and check in being like, what's happening on this project and what's happening on that project? And so the very simple habits that we can create and also tack on to other things that are happening often on loop will get used as part of a team meeting to do celebrate peers or to solicit feedback or to brainstorm around a project someone stuck on.

00:09:54:21 - 00:10:36:19
Projjal Ghatak
And so habit formation is a lot about taking what's already happening and that might be one on one or team huddles and conversations and inserting technology or new habits into that so that they stack the right way. But but these take a lot of time and effort to design the product. And in fact, right now we're doing a full design overhaul of the product based on user feedback to really make these habits second nature so that people don't see it as a chore to be done, which is how people have typically viewed goals and feedback works, is something that's making their life easier and allowing them to cross their goals much faster.

00:10:36:21 - 00:10:57:12
Wayne Turmel
And of course, a big part of your marketing, your message to the world is around hybrid teams. And I know that there are some specific What are the challenges to hybrid teams that you're seeing in your clients that managers need to be super vigilant about?

00:10:57:14 - 00:11:16:20
Projjal Ghatak
Yeah, So, you know hybrids obviously a new buzzword that the pandemic's created. So I often also use the word distributed, right? So I used to work for a company called Uber for many years and we had thousands of people around the world. And so when I was living in Singapore in a global role at Uber, I was working with team members around the world.

00:11:16:22 - 00:11:43:13
Projjal Ghatak
And so when the pandemic happened, it was that we are to spend many hours on a on a Zoom call. But but really instead of the technology that we had built to get work done was very much centered around facilitating an in office workplace and and you know, leaders tend to be older and and older people are creatures of habit and they.

00:11:43:13 - 00:11:47:00
Wayne Turmel
Don't I have no idea what you're talking.

00:11:47:02 - 00:11:56:19
Projjal Ghatak
And they don't like changing things all that often. Although you do move continent to continent every every few years that might be that might be an exception.

00:11:57:00 - 00:11:59:16
Wayne Turmel
And so, you know, people are used.

00:11:59:16 - 00:12:24:10
Projjal Ghatak
To seeing work getting done. And just because they can't see work getting done, they're anxious that work is not getting done. And Microsoft calls that the productivity paranoia, that 12% of leaders believe that their teams are productive, which is 87% of employees are saying they are perfectly productive in this new world. And so that creates a big perception gap.

00:12:24:12 - 00:12:53:17
Projjal Ghatak
And and sort of as we think about pooling our approaches, we need to close that perception gap, because I think reality is showing us that hybrids the way we move is, in fact, things like API, things like VR and AR are only going to make teams more dispersed and be able to effectively collaborate across borders. So in the next three, five, ten years, we'll see more teams distributed around the world.

00:12:53:17 - 00:13:09:17
Projjal Ghatak
And so this train has left the station, so there's no point putting the genie back in the bottle. We just need to rethink the experience so that we are thinking of pools and processes to cater to this new world versus trying to force an old world that is never coming back.

00:13:09:18 - 00:13:41:07
Wayne Turmel
And that brings us to something that I know you at on Loop are very cognizant of, which is the idea of proximity bias. Right. And that to me is what I'm hearing over and over and over again as the biggest hurdle. It shouldn't be, it seems to me, but it is the biggest hurdle that managers of distributed teams and if they're fully distributed, it's much less of an issue than if they've got a core group of people in the office.

00:13:41:09 - 00:13:52:04
Wayne Turmel
So, you know, tell me a little bit about that problem that you're solving for and then how will technology and tools help deal with that now?

00:13:52:04 - 00:14:07:23
Projjal Ghatak
I mean, proximity bias is a good way of framing it. I, I call it eloquence bias that that people who sound better are perceived to be better or the people who are talking more about their work are doing more work. And there's and there's very good proven research.

00:14:07:23 - 00:14:10:14
Wayne Turmel
That some of us have made a career out of that that.

00:14:10:16 - 00:14:33:22
Projjal Ghatak
I like. I agree. Right. And I'm and I want to fix that because I've benefited from it. And I think that's entirely fair. And so people talk a lot about closing the gender pay gap or die at work. But the reality is that no amount of training is going to change those issues. What's going to change is how are we assessing?

00:14:33:22 - 00:14:54:14
Projjal Ghatak
We're getting done and so often that we see and we're probably going to take out a couple of case studies about this, about certain individuals using the on loop team, on loop on the app, on how much more seen they feel like work, because now their work is now equally seen where it says who has the most confidence to speak up in a room.

00:14:54:16 - 00:15:15:17
Projjal Ghatak
And we feel very passionately about just bringing fairness and visibility across the board to everyone's work. Equally worse is who has drinks with the manager or who's speaking up more in meetings. And the people who struggle to speak up in in-person settings struggle even more in hybrid settings. And it's much harder to speak up in a Zoom call or speak up in a room.

00:15:15:22 - 00:15:26:14
Projjal Ghatak
And so that bias is only getting worse. And we believe the only way we can fix that or close that gap is by bringing better visibility into the actual work that each person's doing.

00:15:26:18 - 00:15:53:04
Wayne Turmel
And in our work, Kevin and I, in a number of our books have talked about what we call ethical visibility, which is the responsibility of the employee to be visible to their manager and their colleagues for exactly that reason. I'm guessing that tech that the technology is not just one way, it's not just manager to employee, but the employee can be more proactive about it.

00:15:53:06 - 00:16:20:04
Projjal Ghatak
So so one thing I've learned is and you know, I had imagined Santas in the past as well, if someone can advocate for themselves, why should I go out of my way? And what I've learned is that is privilege working at its very best, because often people don't understand the confidence gap that a lot of people who are minorities or come from socially disadvantaged families or women often struggle with and having the confidence of speaking up.

00:16:20:04 - 00:16:51:13
Projjal Ghatak
And so we absolutely need to build tools and approaches that allows everybody to be visible irrespective of how much confidence they have to speak up in a room. And as I've got older and I've been reminded of my own privileges, I've got a lot more cognizant to the fact that just because someone's not standing up or advocating for themselves, it may not be in their control and might go back to deep rooted situations on where they come from.

00:16:51:16 - 00:17:16:01
Wayne Turmel
Well, the fact that there is an inherent power gap in every employer employee relationship is there. I am fascinated by what you just said. I think that's huge. And as usual, as an old cis white male, I feel I feel both seen and attacked, which is probably as it should be. So thank you very much for raising that.

00:17:16:02 - 00:17:22:16
Wayne Turmel
Anything. PJ Before we close out the show and send people on their way.

00:17:22:18 - 00:17:44:09
Projjal Ghatak
No, thank you for all the work that you are doing. I think more and more people need to be focused on this transition to a hybrid workplace, and I think we will have to rethink a lot of things that we've taken for granted pre-pandemic. And it is it is both exciting and daunting to hopefully do our small bit in that transition.

00:17:44:12 - 00:18:08:12
Wayne Turmel
Excellent. Thank you so much. Profile PJ Gottschalk, thank you so much for being with us. I am going to remove you from the room for just a moment while I close up. Thank you for listening. There was a lot of really good stuff in this interview. I liked the piece at the end actually about how technology can help a level playing field, so I think that's so important.

00:18:08:14 - 00:18:47:16
Wayne Turmel
But on the other hand, if you are a regular listener, please like and subscribe to the show. If you enjoyed this conversation, if you want links to project two on loop to any or just to recap some of what we talked about, you can find those show notes at long distance work life dot com. If you are interested in building a hybrid team, perhaps using some of these tools, but want to know what goes into that, check out Kevin Eikenberry and his new book, The Long Distance Team Designing Your Team for Everyone six.

00:18:47:18 - 00:19:13:09
Wayne Turmel
Marisa will be back next week. We are having a blast hearing from you with your pet peeves, your questions. People are kind of digging the chance to snark and vent a little bit. So we love hearing from you. Please drop us a line. Wayne at Kevin Eikenberry dot com Marissa at Kevin Eikenberry ecom or connect with us on LinkedIn.

00:19:13:09 - 00:19:25:23
Wayne Turmel
That's it thank you so much. I appreciate your time. Thank you to P.J. for stopping in. We will see you on the next episode of the long distance Work Life. Don't let the weasels get you down.


Timestamps

00:00 Introduction to the podcast and Projjal Ghatak
01:05 The problem of reduced clarity in hybrid teams
03:55 How technology helps managers with clarity and expectations
05:50 Addressing concerns about employee monitoring
09:00 Developing habits and best practices for managers
10:57 Challenges of hybrid teams and the need for visibility
13:41 Solving the problem of proximity bias in hybrid teams
15:26 The importance of ethical visibility for all employees
17:44 Closing remarks

Related Episodes

Featured Guest

Projjal (PJ) Ghatak

Name: Projjal (PJ) Ghatak

What He Does: CEO and Co-Founder of OnLoop

Notable: Projjal Ghatak is the founder of On Loop, a habit-forming AI-powered platform for goals and feedback in high-functioning teams. On Loop was created to help managers of hybrid teams navigate the reduced visibility and clarity that comes with remote and hybrid work. Projjal has a background in working with global teams and is passionate about bringing fairness and visibility to everyone's work.


Additional Resources

Order The Long-Distance Team

Remote leadership experts, Kevin Eikenberry and Wayne Turmel, help leaders navigate the new world of remote and hybrid teams to design the culture they desire for their teams and organizations in their new book!

Read More