Supporting Mental Health in Remote Teams
Ask Wayne Anything, Surviving Remote Work, Working Remotely

Supporting Mental Health in Remote Teams

Marisa Eikenberry and Wayne Turmel dive deep into the relationship between mental health and remote work. They explore the roles organizations play in supporting the mental well-being of remote employees and discuss various strategies and initiatives that can help. From the benefits of remote work for individuals with social anxiety to the challenges of isolation and blurred work-life boundaries, this episode provides practical advice for both leaders and team members. Tune in to discover how to foster a healthier remote work environment.

Key Points

  • The role of organizations in supporting the mental health of remote employees.
  • Examples of effective policies and initiatives, including health insurance and mental health apps.
  • The importance of regular check-ins and open communication in remote teams.
  • The dual nature of isolation in remote work: its benefits and drawbacks.
  • Managing stressors unique to remote work environments.
  • How remote work can serve as a safe haven for individuals with social anxiety.
  • The significance of self-awareness and checking in with oneself and others.
  • View Full Transcript

    00;00;08;06 - 00;00;18;28
    Marisa Eikenberry
    Welcome back to the long distance work life. We help you live, work and thrive in remote and hybrid teams. I'm Marisa Eikenberry, a fellow remote worker. And joining me is my co-host and remote work expert, Wayne Turmel.

    00;00;19;02 - 00;00;21;27
    Wayne Turmel
    Hello, Marisa. How are you today?

    00;00;21;28 - 00;00;23;08
    Marisa Eikenberry
    I'm great. How are you?

    00;00;23;10 - 00;00;31;28
    Wayne Turmel
    I am, I am well today. Actually, I've thought about it and I've taken inventory. Yes, I am up and taking nourishment. And life is good.

    00;00;32;01 - 00;00;56;11
    Marisa Eikenberry
    Well, thank God for that. And speaking of taking inventories of ourselves, we are actually going to talk about how mental health and remote work kind of go together. so one of the things like kind of wanted to start with and, Wayne, I know you did some research for this episode before we even got here, but, what roles do organizations play in supporting mental health of remote employees?

    00;00;56;12 - 00;00;58;17
    Marisa Eikenberry
    Is that their job?

    00;00;58;19 - 00;01;22;04
    Wayne Turmel
    see, that is the great question, right? Is what do employers owe their employees? What do their employees owe their employers? And in a strictly capitalist labor is services in exchange for money world. Technically, employers don't owe their employees much.

    00;01;22;06 - 00;01;27;11
    Marisa Eikenberry
    Right? Which I'm sure will thrilled the people that are listening to. Well, right now.

    00;01;27;13 - 00;01;54;03
    Wayne Turmel
    There is a much larger conversation to be had about what do we owe each other? Right? Is there a social contract? But to be purely technical, if we're just looking at the letter of the law, your employer doesn't owe you squat. Now, is it in the employer's best interest? Right. You have employees who can function at a high level and do good work and be productive.

    00;01;54;03 - 00;02;17;19
    Wayne Turmel
    And the answer is yes. And so somewhere, like so much in this world, there is a balance where they say you know, we really need to support our employees, partly because we're not complete ogres, but also because it helps people get the work done. And that's what we're paying them for. That's so that an imbalance is always there.

    00;02;17;19 - 00;02;38;23
    Wayne Turmel
    And some organizations take it very seriously. They offer lots of, benefits, support, mental health resources, which statistically is easy and inexpensive for them to do because most people do not take advantage of them.

    00;02;38;25 - 00;02;46;08
    Marisa Eikenberry
    Right. So have you seen some examples or of policies or initiatives that companies have done that have made this effective?

    00;02;46;10 - 00;02;55;12
    Wayne Turmel
    Sure. Well, here in America, it usually takes the form of, health insurance. That includes mental health.

    00;02;55;18 - 00;02;58;04
    Marisa Eikenberry
    Support, which is huge by itself.

    00;02;58;07 - 00;03;28;17
    Wayne Turmel
    Which is not to be sneezed. That, the big thing is that there are services out there which companies partner with and they say, hey, you know, as part of your employment package, you have access to X amount of counseling through this particular service, or you can get this particular package of resources and very often and those tend to be much larger companies.

    00;03;28;20 - 00;03;57;18
    Wayne Turmel
    but they're there and it's important I mean I don't need to say this because if you listen to us for 30s, you understand that we are not mental health professionals and understand, dear listener, that we are speaking as lay people and people who care about you. and we are not doctors, so, you know, that needs to be said.

    00;03;57;20 - 00;04;04;07
    Wayne Turmel
    everything we say needs to be examined and run through that filter.

    00;04;04;10 - 00;04;27;05
    Marisa Eikenberry
    Well, and you were talking about different programs and things that, some companies do. One of the other things that I've seen some companies mention, or people mentioning that their companies are doing, would even be things like having a year long access to the calm app or the headspace app as like this kind of meditation can chill out for a second kind of thing.

    00;04;27;08 - 00;04;36;10
    Wayne Turmel
    Yeah. And again, that gets done on an individual company and an individual team kind of basis.

    00;04;36;13 - 00;04;37;28
    Marisa Eikenberry
    Right.

    00;04;38;00 - 00;05;16;08
    Wayne Turmel
    you know, and there are things managers are doing. But one of the things that I think we need to to bear in mind is that there are benefits, there are mental health benefits to remote work, and there are some challenges. And leaders are often really uncomfortable because they aren't experts, either they aren't psychiatrists or psychologists, and they very often are dealing with their own feelings, thoughts, ideas.

    00;05;16;11 - 00;05;48;14
    Wayne Turmel
    And so it is very difficult for them unless there is a really good communication process and unless we check in with each other on a regular basis, and pick up on what's happening, it's really easy for things, especially in a remote environment, for things to go unnoticed. I mean, if I'm in the office and Alice breaks down sobbing over her keyboard.

    00;05;48;16 - 00;05;49;10
    Marisa Eikenberry
    Right.

    00;05;49;12 - 00;05;54;05
    Wayne Turmel
    Right. It's pretty easy for me to go, oh, there's a problem here.

    00;05;54;07 - 00;05;55;26
    Marisa Eikenberry
    All right. Alice, are you okay?

    00;05;55;28 - 00;06;17;14
    Wayne Turmel
    And we're not being flippant about this. I mean, we see this every day in the workplace. Everybody is dealing with their own stuff. if Alice can hold it together for the 20 minutes of a zoom call, I have no idea if she's slumped over her keyboard when the camera's off.

    00;06;17;17 - 00;06;32;04
    Marisa Eikenberry
    Right. Or to that point, too, because, you know, some people will do zoom meetings with cameras off to begin with. And if you haven't seen Joe in three weeks because he never turned his camera on, like you may have no idea that he's going through something.

    00;06;32;06 - 00;06;44;00
    Wayne Turmel
    Yeah. So I, I think it's important that we look at, you know, what are some of the positive aspect. How does this positively affect mental health and how does it not.

    00;06;44;02 - 00;07;07;00
    Marisa Eikenberry
    Right. So I know we've talked about some of these things before. So things like isolation or having blurred boundaries between, you know, when you're working and when you're home. but one of the other things is like, you know, obviously we have a bunch of stressors. So what are some stressors for remote workers that you've noticed and how can they be effectively managed?

    00;07;07;02 - 00;07;42;21
    Wayne Turmel
    Well, one of the big stressors for remote workers is that they are very often torn. I mean, we saw this during Covid. This became blatantly aware, during Covid where people were dealing with death and illness and, you know, those types of things that were going on in the background of, oh, and by the, you know, I need to get my kids schooled and I need to look after my parents, and I need and I don't feel that good myself.

    00;07;42;25 - 00;08;18;04
    Wayne Turmel
    And oh, by the way, I need to keep my job. And so I need to put on a good face or they'll make me go back into the office right? Right. And and so that split loyalty for some people, it's very easy. They can compartmentalize very well. Again, not everybody can of course. Right. And to say, oh, we gave you the same chance we give everybody else may well be true and it may save your conscience.

    00;08;18;06 - 00;08;40;22
    Wayne Turmel
    I'm not entirely sure it's the best way to look at it. for managers and leaders out there. I know that I myself and I've told a similar story to this before. I used to kind of judge everybody's actions and effectiveness and motives by what was going on with me.

    00;08;40;25 - 00;08;42;01
    Marisa Eikenberry
    Don't we all?

    00;08;42;03 - 00;08;42;23
    Wayne Turmel
    Well.

    00;08;42;25 - 00;08;44;20
    Marisa Eikenberry
    At least to start, until we know.

    00;08;44;20 - 00;09;09;25
    Wayne Turmel
    That that self-awareness is really, really important, right? I remember very early in my career, I was talking to my boss's wife, who happened to be part of the business, and she was very judgmental. Somebody was having what was clearly a mental health episode, although we didn't call it that at the time. Right. and she goes, well, I wish I had time for that.

    00;09;09;28 - 00;09;19;13
    Wayne Turmel
    You know, I was busy raising a child and running a business, and bye bye bye bye bye. And I just didn't have time to whine and feel sorry for myself, was how she phrased it.

    00;09;19;16 - 00;09;22;05
    Marisa Eikenberry
    Wow, she sounds delightful.

    00;09;22;08 - 00;09;34;29
    Wayne Turmel
    And you know what she is? She is a lovely person, but she white knuckled her way through most of the crises in her life. And if she can do it, why can't everybody else?

    00;09;35;01 - 00;09;36;18
    Marisa Eikenberry
    And but I just not like that.

    00;09;36;25 - 00;10;03;08
    Wayne Turmel
    Well, I came across an analogy and it was during the Northridge earthquake. Okay. We lived in Southern California in in Northridge, in the center of the quake zone. And the ground, if you can picture taking a carpet and kind of flipping one end of it and it rolls, that's what the ground did. And as a result, the house, there were three houses next to each other.

    00;10;03;08 - 00;10;09;03
    Wayne Turmel
    We were in the middle. The house on one side was almost completely destroyed.

    00;10;09;06 - 00;10;10;07
    Marisa Eikenberry
    Wow.

    00;10;10;10 - 00;10;20;24
    Wayne Turmel
    Our house suffered damage but was functional and we could live in it and all that good stuff. And the house next to us got almost nothing.

    00;10;20;26 - 00;10;21;26
    Marisa Eikenberry
    Wow.

    00;10;21;29 - 00;10;33;22
    Wayne Turmel
    All three houses were the same builder. They were built at the same time. They had the same floor or plan and got hit by the same earthquake.

    00;10;33;25 - 00;10;35;18
    Marisa Eikenberry
    With three different outcomes.

    00;10;35;20 - 00;10;41;00
    Wayne Turmel
    And yet had completely different results.

    00;10;41;02 - 00;10;41;29
    Marisa Eikenberry
    Right?

    00;10;42;01 - 00;11;13;25
    Wayne Turmel
    Three different outcomes. And that analogy has stuck with me when we're talking about this. And so, you know, you take something like isolation. for one person, isolation might be the best thing I can get my work done. My work requires focus. And being able to work and maybe listening to my body a little bit. So sometimes a day work better than others, and I don't get bothered by people like that.

    00;11;14;00 - 00;11;42;19
    Wayne Turmel
    So isolation, or at least being more alone makes sense. And that works for me. For other people, it exacerbates what other problems they have. Again, during Covid and not making light of anything. The number of teens harming themselves during Covid during the the school shutdown here in Clark County, double.

    00;11;42;21 - 00;11;45;24
    Marisa Eikenberry
    Yeah, I'm not surprised.

    00;11;45;26 - 00;12;08;01
    Wayne Turmel
    Well and so isolation is really tough. And as a leader how do you manage that with your team. Right. Is somebody quiet because they're quiet. Are they quiet because there's something else going on. And so check ins and I don't mean you have to put them on a couch and ask deep, you know.

    00;12;08;02 - 00;12;08;18
    Marisa Eikenberry
    Yeah.

    00;12;08;21 - 00;12;16;12
    Wayne Turmel
    Probing questions about your psyche. but legitimately checking it.

    00;12;16;14 - 00;12;20;24
    Marisa Eikenberry
    Absolutely. And that's why one on one so. Right.

    00;12;21;01 - 00;12;23;16
    Wayne Turmel
    It's it's really, really critical.

    00;12;23;18 - 00;12;38;07
    Marisa Eikenberry
    Changing direction directions a little bit and going into some of the benefits, that remote work can have with mental health. So can you discuss how remote work might actually act as like a safe haven for individuals with social anxiety?

    00;12;38;10 - 00;13;12;09
    Wayne Turmel
    Yeah. Exactly. Right. It's, you know, the number of people who. Experience social anxiety is higher than we've ever thought, because people have always just kind of white knuckled their way through it. What remote work has allowed people to do is not have to deal with some of those stressors, that we have to work with. You know, commutes are horribly stressful.

    00;13;12;09 - 00;13;54;21
    Wayne Turmel
    By the time you get to the office, you're already freaked out. we are experiencing an era where, people are afraid to speak up for whatever reasons. social tensions on things like politics and what's going on in the world and all that stuff is making the workplace a very stressful environment. And for those who are, well, bullying, for lack of a better word, which sounds very grad school but goes on in the workplace all the time, is actually on absolutely.

    00;13;54;24 - 00;14;32;04
    Wayne Turmel
    What we've experienced is that remote work removes some of that. And I'll give you an example. we're hearing that and this is all anecdotal, but it's pretty widely documented that people who traditionally don't speak up. Right, whether because they are socially anxious, whether because there's a power imbalance, whatever that is, are more comfortable speaking up because I don't have to sit in a conference room with Bob staring daggers at me if I disagree with his idea.

    00;14;32;11 - 00;14;37;20
    Wayne Turmel
    And oh, by the way, Bob is going to follow me all the way back to my desk, haranguing me for it.

    00;14;37;22 - 00;14;59;23
    Marisa Eikenberry
    Right? Yeah. Well, and to give you another perspective too, because like, I mean, I, I have a fair amount of social anxiety. I am an anxious person by nature. This will shock no one who actually knows me. but for me, I'm not necessarily like, obviously I've worked on our team for ten years. I trust the team members.

    00;14;59;23 - 00;15;21;19
    Marisa Eikenberry
    I trust our coworkers. I know that it's not a, you know, waves, not staring daggers at me across the room. Like, don't you dare say anything. Like, that's not happening. But for me, I'm somebody that I want to work so hard not to interrupt a conversation. So if we're all at a conference table and everybody's talking, or even during a team meeting on the web, everybody's talking all at once.

    00;15;21;19 - 00;15;38;17
    Marisa Eikenberry
    I have something to say. But there's no breath for me to do it. And if there's no breath, I'll never say it. But now I can open up a chat window and I can post it in there, and somebody might be able to see it and then go, oh, hey, she just said this and it can get added to the conversation.

    00;15;38;17 - 00;15;44;10
    Marisa Eikenberry
    And then maybe that gives me an opportunity to go off mute and say something else.

    00;15;44;12 - 00;16;27;04
    Wayne Turmel
    Yeah. Which brings us to the power of you're absolutely right. The chat feature in meetings is frequently, underutilized and underappreciated. It allows those who maybe aren't as comfortable speaking up or can't find a good time. Like me says, making air quotes to to contribute allows them to do that. There is also the asynchronous component of things like teams and chat and slack, where you don't have to have that brilliant idea right there in the middle of the conversation.

    00;16;27;06 - 00;17;02;16
    Wayne Turmel
    You have time to think about it. You can actually use AI to. There are so many tools now that you can say, hey, I want you using Grammarly, for example. Yeah. you know, I want this to sound friendly or I want this to sound professional or whatever. You can write what you're doing and it will adjust the tone for you till it sounds like you think it should sound so that you are not lashing out anymore.

    00;17;02;19 - 00;17;38;01
    Wayne Turmel
    Right? This is this is actually an ability to communicate more effectively, not display your anxiety. not add to anyone else's. Because very often, and those of us who tend to make jokes, those of us who tend to be, a little more assertive than others frequently add to other people's burdens without meaning to write. you didn't have to agree that quickly.

    00;17;38;04 - 00;17;39;22
    Marisa Eikenberry
    I mean.

    00;17;39;24 - 00;17;41;09
    Wayne Turmel
    And it's true.

    00;17;41;12 - 00;17;43;19
    Marisa Eikenberry
    Yeah.

    00;17;43;22 - 00;18;03;09
    Wayne Turmel
    So, you know, and we could go on for a long time about this, but I think that the key here is that as individuals, we need to kind of take inventory periodically. How am I doing.

    00;18;03;12 - 00;18;04;18
    Marisa Eikenberry
    Right. Right.

    00;18;04;20 - 00;18;08;00
    Wayne Turmel
    Why am I doing that way? Why am I doing that.

    00;18;08;02 - 00;18;11;09
    Marisa Eikenberry
    Yeah, right. Is it something on my end or. It's something.

    00;18;11;11 - 00;18;46;28
    Wayne Turmel
    Trivial? Is it something identifiable that I can deal with or that I need help dealing with? Is it a more general sense of anxiety or fear or whatever it is? It starts there, right? As leaders, are we checking in even if we don't have high priced psychological resources and mental health benefits and all of that stuff? We can check in and say, how are you doing?

    00;18;47;00 - 00;18;49;16
    Marisa Eikenberry
    Yeah, it's as simple as that.

    00;18;49;18 - 00;19;12;20
    Wayne Turmel
    It's really important and that we listen to the answer without judgment. I, I, I have worked from home for most of my career, pretty much full time, almost 20 years, and I have had times when I'm doing great and times when I'm not doing so great.

    00;19;12;23 - 00;19;16;00
    Marisa Eikenberry
    Yeah, me too. And I've done half that time.

    00;19;16;02 - 00;19;43;21
    Wayne Turmel
    And it takes courage. And that's a word that gets thrown around a lot. But it takes courage to raise your hand and say, hey, this is not working for me. I mean, very recently I said to Kevin, I need to stop doing this. Yeah. Certain things because this is not working. Right. There are projects that I was working on.

    00;19;43;29 - 00;20;03;19
    Wayne Turmel
    I can't do that right now. I am not, and I'm a grown man who has done this a lot. And it's, you know, but I was completely overwhelmed and I wasn't I wasn't moral in terms of what's on my plate. It wasn't worse than anybody else has. You have a busier agenda than I do most days.

    00;20;03;21 - 00;20;20;26
    Marisa Eikenberry
    But to be honest, the thing, you know what? Everybody's perspective is going to be a little different, like what your busy is and what my business might look different, what I can handle versus what you can handle might look different. And that's okay. That doesn't mean that one of us is better or not than the other person.

    00;20;20;28 - 00;20;54;21
    Wayne Turmel
    And that's the thing is the removal of judgment. We have to stop judging ourselves and be observant of what's happening and why it's happening, and be as honest with ourselves as we can. When others reach out to us, we need to be honest to them. You don't need to share everything right? But understand that they're coming from a place of they want to help and it may be that remote work is not great for you.

    00;20;54;23 - 00;21;11;13
    Wayne Turmel
    It may be that being in the office every day and fighting the commute and dealing with the crowds and all that stuff, maybe you need to back off a little bit and think about, maybe a more flexible work schedule.

    00;21;11;16 - 00;21;14;09
    Marisa Eikenberry
    yeah, maybe a hybrid is the thing that works the best for you.

    00;21;14;11 - 00;21;37;06
    Wayne Turmel
    Yeah, nothing is one size fits all. But if we leave you with nothing else in this session, I think we need to recognize that how we work is a part of our life. It is not all of our life. If it is, you need to reexamine some things.

    00;21;37;08 - 00;21;37;28
    Marisa Eikenberry
    Right?

    00;21;38;01 - 00;22;10;17
    Wayne Turmel
    how and why and what we do as work is part of our life, and you can't just portion it off from everything else. Absolutely. And good leaders understand that. Good organizations consider that when they're looking at the the health and, state of their employees. And as individuals, we need to think about that as well. And so there are things like apps that can help us be more mindful.

    00;22;10;24 - 00;22;42;15
    Wayne Turmel
    There are things like meditation. There are things like, getting off your chair and going to that office function even when you don't want to. If that's going to help get you out of whatever you're in. so I hope that was helpful for folks. The big thing that I want people to remember is, whatever it is, it's not just you.

    00;22;42;18 - 00;23;04;20
    Marisa Eikenberry
    Amen to that. Wayne. Thank you so much for this episode. this was really great conversation. I really hope that it's helpful to our listeners and listeners. Thank you so much for listening to the Long Distance work life. Our show notes, transcripts, and other resources. Make sure to visit Long Distance Work life.com if you haven't yet, subscribe to the show so you don't miss any future episodes.

    00;23;04;28 - 00;23;19;29
    Marisa Eikenberry
    While you're there, be sure to like and review. This helps us know what you like about our show. Feel free to contact us via email or LinkedIn with the links in our show notes, and let us know you listen to this episode, or even suggest a topic for Wayne and I to tackle in a future episode. We'd love to hear from you!

    00;23;20;02 - 00;23;46;01
    Marisa Eikenberry
    And before we sign off, I want to tell you about our long distance Leadership series at Kevineikenberry.com/ldls. Whether you're a seasoned leader or stepping into a remote leadership role for the first time, this series offers practical tools and expert advice to help you succeed. It's great for individuals or your whole leadership team. Again, that's Kevineikenberry.com/ldls. Let's start strengthening your remote leadership skills today.

    00;23;46;04 - 00;23;54;03
    Marisa Eikenberry
    Thank you so much for joining us. And as Wayne likes to say don't let the weasels get you down.

    00;23;54;06 - 00;23;58;20



    00;23;58;22 - 00;23;59;13




    Timestamps

    0:00 Introduction
    1:00 The Role of Organizations in Mental Health
    3:40 Examples of Effective Mental Health Policies
    6:30 Benefits and Challenges of Isolation
    8:00 Managing Stressors in Remote Work
    11:15 Remote Work as a Safe Haven for Social Anxiety
    14:30 Importance of Self-Awareness and Check-Ins
    17:45 Practical Tips for Leaders
    20:30 Closing Thoughts

    Related Episodes

    Additional Resources

    Long-Distance Leadership Series

    If you want to dive deeper into the strategies and tools for effectively managing remote teams, check out the Long-Distance Leadership Series by The Kevin Eikenberry Group. This comprehensive series offers valuable insights and practical advice on leading remote and hybrid teams with confidence and success. From mastering virtual communication to fostering team engagement, the Long-Distance Leadership Series has everything you need to become a more effective remote leader. Start transforming your remote leadership skills today!

    Read More
    Revolutionizing Remote Onboarding with AI: Insights and Innovations
    Ask Wayne Anything, Hybrid Work, Surviving Remote Work, Technology, Working Remotely

    Revolutionizing Remote Onboarding with AI: Insights and Innovations

    Marisa Eikenberry and Wayne Turmel dive into the exciting intersection of AI and employee onboarding. They explore how AI tools like Microsoft Copilot and ChatGPT can streamline the onboarding process, enhance personalization, and provide 24/7 support for new hires. Tune in to hear real-life examples, expert insights, and a touch of humor as Marisa and Wayne discuss the future of AI in remote and hybrid work environments. Discover how AI can revolutionize the onboarding experience, making new employees feel valued and accelerating their assimilation into the company culture.

    Key Takeaways

    1. Leverage AI for Time Efficiency: Integrate AI tools like Microsoft Copilot or ChatGPT to handle repetitive onboarding tasks, saving time for both new hires and onboarding managers.
    2. Personalize the Onboarding Experience: Tag and categorize onboarding materials to help AI deliver personalized content that matches the specific skills and needs of new hires.
    3. Implement 24/7 Chatbot Support: Set up chatbots to provide continuous support, ensuring new hires can get answers to their questions even when human supervisors are unavailable.
    4. Utilize Data-Driven Insights: Regularly review data collected by AI tools to identify areas for improvement and make data-driven decisions to enhance the onboarding process.
    5. Balance AI with Human Interaction: Use AI to manage routine tasks, freeing up managers to focus on building personal relationships with new hires, which is crucial for engagement and assimilation.
    6. Integrate AI with Internal Systems: Work with your IT team to connect AI tools with your company’s internal network and resources, ensuring they have access to the relevant data and documents needed for effective onboarding.
    7. Solicit Feedback from New Hires: Regularly gather feedback from new employees about their onboarding experience and use this information to continuously refine and improve the process.

    View Full Transcript

    00;00;08;02 - 00;00;20;08
    Marisa Eikenberry
    Welcome back to Long Distance Worklife, where we help you lead, work and thrive in remote and hybrid teams. I'm Marisa Eikenberry, fellow remote worker. And joining me is remote work expert and my co-host, Wayne Turmel. Hi, Wayne.

    00;00;20;11 - 00;00;24;05
    Wayne Turmel
    Hi. I'm here until I am replaced by our robot overlords.

    00;00;24;08 - 00;00;45;20
    Marisa Eikenberry
    Every time. but, listeners, so some of you who have been listening to this show for a while, you heard us talk about zoom and some of the AI stuff that's being added to all kinds of different platforms and not just zoom itself. And so we wanted to take a little bit of that and talk about AI and onboarding and how those two could kind of come together.

    00;00;45;22 - 00;00;54;28
    Marisa Eikenberry
    And in true AI fashion. we decided to get a little meta and ask, I believe it was copilot right wing.

    00;00;55;00 - 00;01;26;29
    Wayne Turmel
    Yeah. So here's the deal. we have been playing with various things, you know, what is it that we're worried about? Right. And one of the hardest things for remote and hybrid teams is onboarding employees. Right? And I have sat through enough HR, software, webinars, taking the bullets so you don't have to. Dear listener. And one of the things that they say all the time is, well, it can help with onboarding.

    00;01;27;05 - 00;01;29;11
    Wayne Turmel
    And me being me went, okay.

    00;01;29;11 - 00;01;32;16
    Marisa Eikenberry
    How right. Tell me.

    00;01;32;18 - 00;01;50;23
    Wayne Turmel
    Seems a reasonable question. and so, as Marisa says, we we decided let's see what AI has to say about this, and then we will respond. And so, as it turns out, I was using copilot.

    00;01;50;25 - 00;01;51;23
    Marisa Eikenberry
    Right.

    00;01;51;25 - 00;02;00;07
    Wayne Turmel
    a lot of people who don't work with this day in and day out assume that ChatGPT is the.

    00;02;00;10 - 00;02;01;26
    Marisa Eikenberry
    Guy who built.

    00;02;01;28 - 00;02;17;10
    Wayne Turmel
    It. It's the one that they know. It's the Kleenex, right? It's their whatever. You're on the generic Xerox of the, AI world. And in fact, I had dinner the other night with somebody who uses three services.

    00;02;17;12 - 00;02;17;25
    Marisa Eikenberry
    Oh, wow.

    00;02;18;02 - 00;02;48;01
    Wayne Turmel
    That GPT, she uses Google Bard, and she uses Microsoft Copilot, and they all have their charms. So this is not a recommendation. I will tell you that I use copilot for the simple reason that my free ChatGPT account ran out, and I just didn't feel like paying for it. Whereas because I am a Microsoft office 365 user, I get copilot for free.

    00;02;48;04 - 00;03;14;03
    Wayne Turmel
    Done. Sold. Sign me up. The other thing that copilot does, which I like, and this is as close to a recommendation as you're going to get folks. Is that what I like is that copilot gives you the source from which they drew the information. So if it's an article, some of it, for example, you look and go, oh, that's paid content, right?

    00;03;14;04 - 00;03;31;05
    Wayne Turmel
    So I need to pay that. Take that with a grain of salt. I like having the the source content available. so we did. The question was. And I asked very politely because I'm very, of course, machines.

    00;03;31;08 - 00;03;34;15
    Marisa Eikenberry
    I mean, I said thank you to our echo all the time.

    00;03;34;18 - 00;03;54;15
    Wayne Turmel
    Alexa and I, I am extremely, extremely kind. but the question was, what are five ways I can assist in onboarding new employees? This is a very real problem that people are having, right? And so they came up with five ways.

    00;03;54;17 - 00;04;06;07
    Marisa Eikenberry
    Right. And so like I was going to say I'm looking at the first one right now. And one of the first ones it talks about is time efficiency. and how, you know, onboarding takes a while. Like we've all been there.

    00;04;06;09 - 00;04;31;09
    Wayne Turmel
    Well, it does take a while. And there are even the obvious, even the less obvious things. Like, I know my boss told me this yesterday in the three hour orientation brain dump that I was given, but I can't remember. Where do I find X right? Right. AI is great for hey copilot! Where the heck do I find that?

    00;04;31;12 - 00;04;45;25
    Marisa Eikenberry
    Yeah. Well, and and I know that some people are also doing, like, employee handbooks or something. Also make documentation. So that way you're not asking Susie every five minutes where something is because she might kill you if you ask too many questions.

    00;04;45;28 - 00;05;18;16
    Wayne Turmel
    Now, I actually one of the things that we need to preface this with, because I ran into somebody who was a little confused and not everybody who listens to this clearly is an expert in such things. Some of us who speak on it are barely experts on such things. but it was clear if your company has a paid account and the AI is tied to your internal network and your internal content.

    00;05;18;18 - 00;05;19;18
    Marisa Eikenberry


    00;05;19;20 - 00;05;21;07
    Wayne Turmel
    It will find anything.

    00;05;21;10 - 00;05;22;08
    Marisa Eikenberry
    Yes.

    00;05;22;10 - 00;05;45;19
    Wayne Turmel
    And if I am a new employee and I don't even know the name of something, and I don't know exactly where it is on the drive, and it's hidden over here. And by the way, you don't have to be a new employee. I frequently, because we have 13 people. I've been here ten years. KPMG, Google Drive is insanely dense with content.

    00;05;45;23 - 00;05;47;11
    Marisa Eikenberry
    Yeah. It's massive.

    00;05;47;14 - 00;05;55;21
    Wayne Turmel
    It's massive. And not everybody uses the same thought process as to where that file is.

    00;05;55;22 - 00;05;57;24
    Marisa Eikenberry
    Right?

    00;05;57;27 - 00;06;12;00
    Wayne Turmel
    and so if I'm looking for what is the password to get on to our corporate zoom account to lead a webinar, we've got several accounts. Right. Where the heck is the password for that?

    00;06;12;02 - 00;06;17;15
    Marisa Eikenberry
    Right. Because you might look for it in a place that wasn't where I put it.

    00;06;17;18 - 00;06;48;10
    Wayne Turmel
    I did not know that that information is on the tech team folder. Yeah. Not what I would have thought it'd be under instructor materials, because the instructor might need to know where how to get on. so that kind of thing is great. And when you're a new employee, when you're struggling to learn stuff, you don't always know the question to ask, and you're afraid to ask the question because, you know, somebody just told you this yesterday, right?

    00;06;48;13 - 00;06;51;23
    Marisa Eikenberry
    Like I said, you don't ask too many questions or Susie will kill you.

    00;06;51;25 - 00;06;59;09
    Wayne Turmel
    Yeah, exactly. so that's actually a really, really powerful tool just right there.

    00;06;59;12 - 00;06;59;25
    Marisa Eikenberry
    Right.

    00;07;00;02 - 00;07;10;19
    Wayne Turmel
    The ability to do that. Now, again, you know, if you if you are not if you're AI is not connected to the network, you're going to get somebody else's.

    00;07;10;22 - 00;07;11;07
    Marisa Eikenberry
    Yeah.

    00;07;11;10 - 00;07;29;04
    Wayne Turmel
    And you're going to get all kinds of useless information. Right. But that's so yes, your your organization. In order to optimize, I must have it reading your network or you're not going to get the value of this.

    00;07;29;07 - 00;07;44;06
    Marisa Eikenberry
    Well, and real quick, we've talked about this too in our previous episode where you were talking about, you know, my boss just said this in a meeting the other day. If you have, like I set up for like zoom or something like that, it can give you action items or, you know, here's the main points of this meeting.

    00;07;44;06 - 00;07;51;04
    Marisa Eikenberry
    And so you might be able to consult that. and, you know, instead of asking your boss again.

    00;07;51;07 - 00;08;02;03
    Wayne Turmel
    Yeah, absolutely. And especially in Microsoft Teams, you can punch in the date of the meeting and assuming your IT department has set it up, actually find that stuff.

    00;08;02;06 - 00;08;02;18
    Marisa Eikenberry
    Oh, that's.

    00;08;02;25 - 00;08;15;08
    Wayne Turmel
    What what I have started doing is on sales calls is I will say to the customer, do you mind if I run this in the background? Because it's going to take way better notes than I can.

    00;08;15;11 - 00;08;22;17
    Marisa Eikenberry
    Oh yeah. Yeah. And then you get to focus on the conversation. You don't have to focus on making sure that you've typed everything exactly right.

    00;08;22;17 - 00;08;48;24
    Wayne Turmel
    And by the way, it does a really, really good job. Yeah. everything I've done, teams, zoom. you know, any I that's attached to WebEx at any I that's attached to that has been trained really well to take good notes. And you will remember who gets what action item and who raised this issue and like that.

    00;08;49;01 - 00;08;50;03
    Marisa Eikenberry
    Right.

    00;08;50;05 - 00;08;58;00
    Wayne Turmel
    so for time efficiency first thing. Yeah. Copilot told me time efficiency. the answer is yes.

    00;08;58;02 - 00;08;58;27
    Marisa Eikenberry
    Okay.

    00;08;59;00 - 00;09;00;20
    Wayne Turmel
    Okay. You dig that?

    00;09;00;23 - 00;09;18;26
    Marisa Eikenberry
    So what about, the next one it had was personalization. So it said you can utilize AI and machine learning. Onboarding programs can be tailored to match the specific skill set and needs of a new hire and personalized training and materials and resources. I'm failing to see your AI helps with this, but maybe you can.

    00;09;18;29 - 00;09;27;19
    Wayne Turmel
    Well, that like everything else. I mean, you and I were talking earlier. You know, the answer you get depends on the question that you ask.

    00;09;27;21 - 00;09;29;09
    Marisa Eikenberry
    Oh, of course.

    00;09;29;12 - 00;10;20;03
    Wayne Turmel
    So if as you are creating orientation materials, if you are creating an employee handbook and you label things as or you tag them as useful for beginners, useful for onboarding, useful for orientation, for somebody who's looking for that will find what they're looking for versus somebody else who's just looking for general information. personalization. What I can do this is both the beauty and the terrifying thing, okay, is the more you use it and the more it knows you, the more it will find what you are looking for or what is useful to you at the beginning.

    00;10;20;03 - 00;10;38;21
    Wayne Turmel
    It's going to be in general, new hires want to know this, right? It's going to be more specific. The machine will learn. Oh, this is Wayne. He's in accounting. He works with these particular clients. And so the searches will get infinitely more granular.

    00;10;38;27 - 00;10;40;09
    Marisa Eikenberry
    Yeah, that makes sense.

    00;10;40;12 - 00;11;12;18
    Wayne Turmel
    So when they say personalization, it's not. You know, I'm afraid I can't do that, Dave. It's not like that. Right? We're not we're not going there. And if you are under 40 or not a nerd, it's a movie reference. Just stick with us. Well, so what is this personal personalization? That's what it's talking about. The more it interfaces with you and learns who you are, the more it will exclude extraneous information and give you the stuff that is really relevant.

    00;11;12;25 - 00;11;22;25
    Marisa Eikenberry
    Yeah, well, it sounds like two from the, basically someone has to set up the stuff ahead of time for the AI to even see it correctly.

    00;11;22;28 - 00;11;38;15
    Wayne Turmel
    Everything is in the setup and where that becomes really important is actually the third thing that, yeah, it came up with, which is 24/7 support, which is all about chat bots.

    00;11;38;18 - 00;11;39;20
    Marisa Eikenberry
    Right?

    00;11;39;23 - 00;11;57;06
    Wayne Turmel
    And you know, your boss is not always going to be available to you when you need them. you know, the person you're asking may be in Singapore and when you're starting your day, they're going to bed. I mean, there's realistic we need information when we need it.

    00;11;57;08 - 00;12;20;09
    Marisa Eikenberry
    Right? And we know how powerful chat bots can be anyway. I know that we have one on the desk site right now. so just personality testing.com. And for those of you who have heard us talk about this before, like our support team is two people and we have to sleep sometime. so the chat bots been really helpful because we've put stuff into it to say, here's how we say this.

    00;12;20;09 - 00;12;29;16
    Marisa Eikenberry
    Here's all these videos, here's all these transcripts. So it's learning off of us, and it can answer a lot of these questions that we're asleep and can't answer it right now.

    00;12;29;16 - 00;13;00;04
    Wayne Turmel
    Well, and I just came back from a conference of HR and learning technology and oh my gosh, like, even since last year's ATD conference, which is the last time I walked in Expo floor and saw this stuff, they are so much more sophisticated and personalized and you can set the level of formality. You know, do you want it's super friendly and chatty or do you want, you know, give me the facts and give me what I'm looking for.

    00;13;00;06 - 00;13;22;27
    Wayne Turmel
    And incredibly sophisticated and deep searches and the ability to figure out what you meant to say, which is not, you know, if you go into Google right now, if you go into Google and you say, I want to know this, and I can't think of an example. Yeah, but I want to know this. It will give you exactly what you ask for.

    00;13;23;00 - 00;13;26;06
    Wayne Turmel
    But that may not be what you really want to know.

    00;13;26;09 - 00;13;30;19
    Marisa Eikenberry
    Yeah. You're going to call it X. We're actually called something else.

    00;13;30;22 - 00;13;46;02
    Wayne Turmel
    Yeah. If I call it, where is the customer service file for x, y, z customer. And your organization calls it a, service response file.

    00;13;46;03 - 00;13;49;22
    Marisa Eikenberry


    00;13;49;24 - 00;13;51;09
    Wayne Turmel
    You know, a Google get a.

    00;13;51;13 - 00;13;52;04
    Marisa Eikenberry
    Couple.

    00;13;52;06 - 00;14;30;16
    Wayne Turmel
    Engine is it's going to struggle a little bit to come up with what you need. Whereas what I'll give you a, a non work example because I just stumbled across this and you know some of the people who listen to this know that I write novels in my spare time. And so I was because I've got a book coming out, I was trying to figure out some marketing materials and they and I said, you give me five comparable titles to the Johnny Lycan Werewolf Pi series.

    00;14;30;19 - 00;14;31;23
    Marisa Eikenberry


    00;14;31;25 - 00;14;53;19
    Wayne Turmel
    And the results were really odd, and they were really kind of uneven. And some were historical fiction and some were this somewhere that So I took a second shot at it. And I said give me comparable titles to the urban fantasy Detective Noir or Johnny Lycan Werewolf Pi series.

    00;14;53;26 - 00;14;54;18
    Marisa Eikenberry
    Right.

    00;14;54;20 - 00;15;07;19
    Wayne Turmel
    I got exactly the seven. comp titles which were most popular. Most recent. Exactly the list I needed.

    00;15;07;22 - 00;15;14;26
    Marisa Eikenberry
    Yeah, I mean, we've known for a long. So that's specific. You get it? It helps a lot.

    00;15;14;28 - 00;15;22;02
    Wayne Turmel
    Yeah, but A.I. is getting a lot better at. Oh, I see what you were trying to say.

    00;15;22;04 - 00;15;22;14
    Marisa Eikenberry
    Right.

    00;15;22;21 - 00;15;25;07
    Wayne Turmel
    So it's getting better at that.

    00;15;25;09 - 00;15;26;20
    Marisa Eikenberry
    And it's like, oh, human.

    00;15;26;20 - 00;15;41;01
    Wayne Turmel
    It's not that. Well, it's funny because a lot of us look at chat bots as, oh, great, I have to deal with a chat bot because they can't be bothered hiring a human who can actually interact with me.

    00;15;41;03 - 00;15;41;28
    Marisa Eikenberry
    And that's not necessary.

    00;15;41;28 - 00;16;00;06
    Wayne Turmel
    And there is some of that. Yeah. To be fair, to be fair, there is some of that going on. but it it is more than that. You know, having a human to answer your questions is great until you've actually dealt with a human.

    00;16;00;08 - 00;16;02;05
    Marisa Eikenberry
    Yes.

    00;16;02;07 - 00;16;25;18
    Wayne Turmel
    There is no guarantee you're going to get what you're looking for. and then, of course, the fourth thing was data driven insights, which is right. It will find the if the data is out there, it will find it. And crunch it and give it to you, probably in ways that you don't expect. But that feedback, the accuracy and the speed of that feedback.

    00;16;25;21 - 00;16;54;16
    Wayne Turmel
    And then you can go back and say, tell me more about this is going to be just impressive and huge. which brings us to the last thing that copilot said, which is it's about engagement. AI can create a modern and engaging onboarding experience, making new employees feel valued and accelerating their assimilation into the company culture. And I say,

    00;16;54;19 - 00;17;05;21
    Marisa Eikenberry
    I was going to say this one sounds like we're right. Waving a flag like we're with you of, you know, four. But this one might.

    00;17;05;24 - 00;17;17;07
    Wayne Turmel
    Yeah. It's like, does this help engagement? And I'm still not entirely sure that people's default should be to the machines.

    00;17;17;10 - 00;17;19;09
    Marisa Eikenberry
    Right?

    00;17;19;12 - 00;17;43;20
    Wayne Turmel
    now, some of this may be just cranky old white guy who's saying, well, I'll use it when I need it, and the rest of the time, you know, let me interact with humans. But there is, especially in the onboarding process, which let's not forget, this is what we're talking about here, right? The onboarding process is where the relationships get built.

    00;17;43;20 - 00;18;17;18
    Wayne Turmel
    It's where people decide the level of engagement that they're going to have with their employer and their coworkers and their team. And while there may be people who say, I would rather deal with copilot than Bob because Bob is mean to me in meetings, realistically, I think we need to not default, especially in the very early days, weeks, months of, of a, new hire or bringing people on or orientation.

    00;18;17;23 - 00;18;22;23
    Wayne Turmel
    I think we still need to get them to connect with the people.

    00;18;22;25 - 00;18;24;12
    Marisa Eikenberry
    Absolutely.

    00;18;24;14 - 00;18;52;27
    Wayne Turmel
    And and so we need to be really, really leery of that. That's kind of where I'm so. So that was it. We asked, hey, give us five ways I can assist in onboarding. And with all the caveats that we have mentioned. And they are not to be underestimated. Right. There's five ways they can help. Four of the five I don't disagree with.

    00;18;52;29 - 00;19;06;21
    Wayne Turmel
    I think they need to be done thoughtfully. They need to be done intentionally. All of that good stuff. The engagement piece, I don't know, but what else is I going to say?

    00;19;06;24 - 00;19;08;25
    Marisa Eikenberry
    Right. Exactly. Well, and we.

    00;19;08;25 - 00;19;17;29
    Wayne Turmel
    Asked the I. Yeah. It's like if you come to me and say, you know, what do you do with this? I'm going to say, well, let me help you here.

    00;19;17;29 - 00;19;18;08
    Marisa Eikenberry
    Right.

    00;19;18;12 - 00;19;34;17
    Wayne Turmel
    And who doesn't want Wayne helping them for corn sake? Well, oh, how how. Okay, here's here's something I doesn't do. It's. I don't get snarky. It doesn't do sarcasm worth a darn.

    00;19;34;20 - 00;20;00;07
    Marisa Eikenberry
    I was like, I can't get snarky. It depends on how you run the Gpt3. But but listeners, if you've worked with any sort of onboarding things with AI or if you've seen it in your company or stuff, please let us know, because we would love to hear from you on that. And Wayne, thank you so much for this conversation, and thank you for putting this into copilot, because my default is ChatGPT.

    00;20;00;09 - 00;20;21;17
    Marisa Eikenberry
    so but this was a really great conversation. I'm really excited to continue talking more about AI and how it can help with remote work. And listeners, thank you so much for listening to Long-Distance Work Life. For show notes, transcripts, and other resources. Make sure to visit Long Distance Work life.com. If you haven't yet, subscribe to the podcast so you won't miss any future episodes while you're there.

    00;20;21;19 - 00;20;36;22
    Marisa Eikenberry
    Be sure to like and review! This helps us know what you love about our show. Feel free to contact us via email or LinkedIn with the links in our show notes, and let us know that you listen to this episode, or suggest another episode or another topic for Wayne and I to tackle in another episode.

    00;20;36;25 - 00;20;47;03
    Wayne Turmel
    And for the record, we like nonviolent, respectful, counter opinions. Don't be afraid to, tell us where you think we're wrong.

    00;20;47;06 - 00;21;10;06
    Marisa Eikenberry
    Oh, yeah. Absolutely. Because we would love to do an episode about that. And in some cases, we may try to change your mind. We'll see. But if you want to know more about how to work with and manage remote teams, please check out the Long Distance Leadership Series, which you can learn more about at Kevin eikenberry.com/l d l s thank you for joining us.

    00;21;10;06 - 00;21;17;26
    Marisa Eikenberry
    And as Wayne likes to say, don't let the seasons get you down. Hey.

    00;21;17;28 - 00;21;18;05
    Marisa Eikenberry
    You.


    Timestamps

    00:00 Introduction
    00:45 AI in Onboarding Overview
    01:26 Challenges in Remote Onboarding
    03:14 Advantages of Microsoft Copilot
    04:31 AI for Time Efficiency
    09:00 Personalization with AI
    11:12 24/7 Support Through Chatbots
    13:22 Data-Driven Insights
    16:00 Enhancing Engagement with AI
    19:08 Final Thoughts and Listener Feedback

    Related Episodes

    Additional Resources

    Long-Distance Leadership Series

    If you want to dive deeper into the strategies and tools for effectively managing remote teams, check out the Long-Distance Leadership Series by The Kevin Eikenberry Group. This comprehensive series offers valuable insights and practical advice on leading remote and hybrid teams with confidence and success. From mastering virtual communication to fostering team engagement, the Long-Distance Leadership Series has everything you need to become a more effective remote leader. Start transforming your remote leadership skills today!

    Read More
    Navigating Return-to-Office Strategies in the U.S. and Europe
    Ask Wayne Anything, Surviving Remote Work, Working Remotely

    Navigating Return-to-Office Strategies in the U.S. and Europe

    Marisa Eikenberry and Wayne Turmel explore the intriguing differences in return-to-office strategies between the U.S. and Europe. Dive into a detailed discussion on why European workers are heading back to their offices at a higher rate compared to their American counterparts. Wayne shares insights from his extensive research and personal anecdotes, shedding light on cultural, geographical, and infrastructural factors that influence these varying approaches. Whether you're a remote worker, a manager in a hybrid environment, or just curious about the future of work, this episode offers valuable perspectives on adapting to post-pandemic work life on both sides of the Atlantic.

    Key Takeaways

    1. Embrace Flexibility: Companies should consider the diverse needs and contexts of their global workforce when designing work policies.
    2. Understand Cultural Differences: Recognizing and respecting cultural differences in work habits can enhance productivity and worker satisfaction.
    3. Plan for Long-Term Strategies: Rather than reactive measures, thoughtful, strategic planning for hybrid and remote work can lead to more sustainable business practices.

    View Full Transcript

    00;00;08;00 - 00;00;18;25
    Marisa Eikenberry
    Welcome back to Long Distance Work, where we help you meet, work and thrive in remote and hybrid teams. I'm Marissa Eikenberry, a fellow remote worker. And joining me is my co-host and remote work expert, Wayne Trammell. Hi, Wayne.

    00;00;19;01 - 00;00;20;26
    Wayne Turmel
    Hello, Marissa. How are you?

    00;00;20;28 - 00;00;22;05
    Marisa Eikenberry
    I'm great. How are you?

    00;00;22;08 - 00;00;27;19
    Wayne Turmel
    I am very well, and I'm actually kind of geeked about the show this week.

    00;00;27;21 - 00;00;55;01
    Marisa Eikenberry
    As you should be. So listeners, we are actually we're talking about Return to Office, which is not the first time that we've ever talked about this before. However, the spin that we're doing today is that we're talking about the differences between how the US handled it and how Europe has handled it or is handling it now. So, Wayne, I want to start off with, by what are the main differences that you've already observed between the U.S. and European countries and how they're handling return to office?

    00;00;55;04 - 00;01;08;17
    Wayne Turmel
    Yeah, it's interesting because you can kind of get stuck in. And Americans in particular are really bad about this, where, you know, if it doesn't center around the Statue of Liberty, it didn't happen right here, right.

    00;01;08;17 - 00;01;10;13
    Marisa Eikenberry
    Eastern time zone or bust. Right?

    00;01;10;15 - 00;01;34;02
    Wayne Turmel
    Right, exactly. And so I've been writing for management issues out of the U.K. for a billion years. It feels like. And I was doing some work for them and some research. And I was fascinated to find that return to office is much more prevalent in Europe and in a lot of other countries. Matter of fact, the US is severely different.

    00;01;34;05 - 00;01;55;29
    Wayne Turmel
    Okay, in the, number of people, just as a rough number, 70% of people in the UK have gone back to predominantly return to office or not in the UK, but in Europe. Okay, going back to 70% return to office basically full time in the US it's more like 50%.

    00;01;56;01 - 00;01;56;25
    Marisa Eikenberry
    Right?

    00;01;57;03 - 00;02;08;18
    Wayne Turmel
    and we're talking about those obviously who can work remotely, of course. Right. I mean, there was this whole thing everybody went home during Covid. Well, no, it was about a third of the population.

    00;02;08;23 - 00;02;10;18
    Marisa Eikenberry
    Right. It feels like a lot more people.

    00;02;10;18 - 00;02;14;14
    Wayne Turmel
    It feels like a lot more than that because we hang with who we hang with.

    00;02;14;17 - 00;02;14;28
    Marisa Eikenberry
    Right?

    00;02;15;17 - 00;02;33;10
    Wayne Turmel
    but 70 to 50 is a pretty significant difference. And so I being me, you know, I remember at five, my grandmother actually stopped babysitting me for a while because I wouldn't stop asking why.

    00;02;33;12 - 00;02;35;02
    Marisa Eikenberry
    I could act like I'm surprised.

    00;02;35;05 - 00;02;40;00
    Wayne Turmel
    And I still to this day.

    00;02;40;02 - 00;02;45;05
    Wayne Turmel
    And for those of you listening in audio only, it is a very short face. Oh.

    00;02;45;08 - 00;02;46;27
    Marisa Eikenberry
    Absolutely.

    00;02;47;00 - 00;02;52;21
    Wayne Turmel
    So anyway, I started geeking out and going down the rabbit hole and I figured this was a worthy discussion.

    00;02;52;23 - 00;03;09;25
    Marisa Eikenberry
    Absolutely. So, okay, we've already discussed 70 to 50. Like that's a really big deal. So why is it that Europe seems to be having way more return to office people than we have? I mean, is it just people fighting back and be like, no, I want to work from home? Or is there something else?

    00;03;09;28 - 00;03;38;00
    Wayne Turmel
    No, I think there are. I'm going to say three because I'm doing this off the top of my head, okay? B and there are sub reasons to those three reasons, but there are three things that strike me as most obvious. Number one is that most people in European cities live much closer to where they work. Europeans in general do not commute long distances to go to work.

    00;03;38;04 - 00;03;45;04
    Wayne Turmel
    And by the way, when we talk about the European numbers, there's a giant asterix there that says everywhere but London, right.

    00;03;45;04 - 00;03;47;04
    Marisa Eikenberry
    You and I have talked about this offline.

    00;03;47;06 - 00;04;15;24
    Wayne Turmel
    Yeah. Well, we'll we'll talk about why London is the outlier in a moment. But the fact is that most people in Europe do not have the hellish commutes that Americans have. and they are much more willing to use public transportation and all kinds of things. So as a result, the commute isn't as onerous as it is for North Americans.

    00;04;15;26 - 00;04;16;16
    Marisa Eikenberry
    That makes sense.

    00;04;16;18 - 00;04;36;21
    Wayne Turmel
    So, you know, the number one reason Americans give for why do I want flexible with because the traffic is killing me, and getting to work makes me miserable. And grumpy and grumpy before I get there. And by the way, when I was home with Covid, I was saving $5,000 a year. And that's a real number for a lot of people.

    00;04;36;26 - 00;04;55;24
    Wayne Turmel
    So the commute is a big part of that. So the commute comes out of the equation. The second thing, and this is very controversial, and I just talked about this at a conference this week and got some I got some hallelujahs and a lot of uncomfortable squirming in seats.

    00;04;56;01 - 00;04;59;18
    Marisa Eikenberry
    Oh, I can't wait for the podcast comments on this one. Then.

    00;04;59;20 - 00;05;32;12
    Wayne Turmel
    Well, it basically comes down to Americans view hybrid work in particular, and the right to work from home as a perk. Okay, it's a perk. It's something they want. And the reason is Americans in particular do not get a lot of perks in terms of work. That is, if you think about the average European worker, their health care is paid for, their education is essentially paid for or extremely cheap.

    00;05;33;07 - 00;05;38;01
    Wayne Turmel
    there are laws about how many hours you can work and not work much longer.

    00;05;38;01 - 00;05;39;05
    Marisa Eikenberry
    Vacation time, you.

    00;05;39;06 - 00;05;52;13
    Wayne Turmel
    Know, more vacation time. All of those things are if you get them through an American company, you get them through negotiation and then bargaining and threatening to quit and all kinds of stuff. Right?

    00;05;52;13 - 00;05;54;05
    Marisa Eikenberry
    Yeah, they aren't inherently there.

    00;05;54;07 - 00;06;18;21
    Wayne Turmel
    So there is. Whereas companies are willing to say, yeah, you know what? We're not going to give you health care or, do any of that other cool stuff. But if you want to work in your jammies a couple of days a week, we're good with that, right? And so that's part of it. Right? and that goes to the fact that the work life balance in Europe is generally better.

    00;06;18;21 - 00;06;40;00
    Wayne Turmel
    People are better at I go to work and I work, and when I leave work, I leave work, and I don't think about it so that they tend to enjoy the time they're there. They take that eight hours and they work, and they get their social contact with their friends, and they work hard and they do their jobs and then it's done.

    00;06;40;02 - 00;06;41;17
    Marisa Eikenberry
    And then they go home and do it all.

    00;06;41;17 - 00;06;53;22
    Wayne Turmel
    Over, and then they go, so, you know, the ability to do that is already there. They don't put the same value on it that American workers have put on it.

    00;06;53;25 - 00;06;58;18
    Marisa Eikenberry
    Yeah. We're it's almost like our, our identity and our careers sometimes become our identity in many ways.

    00;06;58;18 - 00;07;27;19
    Wayne Turmel
    Well it does and you know, we can get deeper into that. But the third reason I'm trying to stick to three, because I said I would, I remembered the third reason as we were just talking, which is the infrastructure for working from home doesn't exist in a lot of places. And I noticed this at the beginning of Covid, where it was really problematic getting people in Asia, for example, to work from home.

    00;07;27;22 - 00;07;52;19
    Wayne Turmel
    And then I realized why, if you live in Tokyo, you're living in an apartment the size of my garage with no distinct room to work in. Right? You're trying to cut million dollar sales deals on the end of your bed, and that doesn't really work. And it's the same thing. Housing in Europe, especially in the cities, tends to be smaller apartments.

    00;07;52;19 - 00;08;04;23
    Wayne Turmel
    Even the houses are smaller than we're traditionally used to here in America. And so the idea of having a home office is just physically not possible.

    00;08;04;25 - 00;08;05;27
    Marisa Eikenberry
    Yeah, no, that makes for a.

    00;08;05;27 - 00;08;06;17
    Wayne Turmel
    Lot of people.

    00;08;06;18 - 00;08;07;22
    Marisa Eikenberry
    I thought about that.

    00;08;07;25 - 00;08;32;08
    Wayne Turmel
    I hadn't either. This is why we go down rabbit holes. Because we learn stuff right? so if you think about just those three things, right, the, the structure of the commute going to work, isn't that bad. Well, okay. You know, it's not a big deal. It's not a big deal. It ceases to become a bargaining chip when you're talking to your boss.

    00;08;32;10 - 00;08;53;10
    Wayne Turmel
    You know, if you don't have a lot of perks, it this has become. And by the way, flexible work is the number one thing people are asking for when they apply for jobs. Yeah. So this is far more important here. There is a value on flexible work that just hasn't caught on in much of the rest of the world.

    00;08;53;14 - 00;09;19;15
    Wayne Turmel
    Well, and then the third thing is, even if I am working from home, can I be as productive? Can I do the same job? And the answer is maybe not. It's not quite as convenient and simple as it is in North America. So those are kind of the obvious things. And there are some really interesting long term impacts on this which we can get to in a moment.

    00;09;19;18 - 00;09;22;25
    Wayne Turmel
    I did mention that the outlier is London.

    00;09;22;27 - 00;09;41;23
    Marisa Eikenberry
    Right. Well, and I did want to go into something robust before you get into London. So and unfortunately I don't have the data with me right this second. But wasn't there something I want to say? Switzerland, maybe Sweden, that it was like work from home was like a protected thing. Like it was like you had a right to work from home.

    00;09;41;26 - 00;09;44;22
    Marisa Eikenberry
    How is that different than some of the other stuff that we're seeing?

    00;09;44;25 - 00;10;12;22
    Wayne Turmel
    Well, what's happening is that as a result of Covid, there was a big rush to codify things like how many hours can your boss expect you to work when you're not in the office? Do the same labor laws that protect you in the workplace. Protect you when you work from home? there was all kinds of that stuff that was kind of rushing to judgment on a lot of that.

    00;10;12;22 - 00;10;39;17
    Wayne Turmel
    And this the countries that you would expect to do that, right. The companies, the countries that put a large value on work as part of the social experiment. Right. Switzerland. Okay, Sweden, the Nordic countries, you would expect that that's where the first of this would come. I think a lot of that has kind of come to nothing, because so relatively few people are taking advantage of it now.

    00;10;39;19 - 00;10;39;25
    Marisa Eikenberry
    Or.

    00;10;39;25 - 00;10;55;27
    Wayne Turmel
    When they do, when they do, they're kind of going along with the stealth work thing, which is going to work for a short period of time. Eventually, people will start running afoul of labor laws and and things, and, you know, somebody will always ruin it for everybody else.

    00;10;55;29 - 00;10;59;18
    Marisa Eikenberry
    Right? Like that happens all the time.

    00;10;59;21 - 00;11;17;20
    Wayne Turmel
    You know, it's important to remember that every law was put in place, and it made sense to the person who wrote it because they were trying to solve a specific problem. Right, right. so it's interesting to see where it's going to shake out.

    00;11;17;22 - 00;11;22;13
    Marisa Eikenberry
    Right. And so going back to your thing about London, so how was London different?

    00;11;22;16 - 00;11;36;23
    Wayne Turmel
    London is really expensive and really big. And as a result the commutes are basically London as a work environment is much more like New York or Chicago.

    00;11;36;26 - 00;11;37;19
    Marisa Eikenberry
    Okay.

    00;11;37;22 - 00;11;39;24
    Wayne Turmel
    Than it is Amsterdam or Paris.

    00;11;39;26 - 00;11;41;08
    Marisa Eikenberry
    Okay, that makes sense.

    00;11;42;05 - 00;11;57;10
    Wayne Turmel
    the problems that you've got with stupid expensive housing and, you know, and you can't even drive your city, your car into the City of London without paying an entry fee every day. It's the only city that has a coverage charge.

    00;11;57;12 - 00;11;57;28
    Marisa Eikenberry
    Oh my gosh.

    00;11;58;17 - 00;12;18;06
    Wayne Turmel
    you know, which again, was instituted to solve a specific problem. But there are unintended consequences to this. But basically, London doesn't fit into the European model. the third reason, which also makes sense in London, is that there are so many international companies headquartered there.

    00;12;18;07 - 00;12;18;21
    Marisa Eikenberry
    Right.

    00;12;18;21 - 00;12;19;05
    Wayne Turmel
    That.

    00;12;19;08 - 00;12;20;04
    Marisa Eikenberry
    They're already doing.

    00;12;20;10 - 00;12;34;04
    Wayne Turmel
    More working. Yeah, well, they're doing flexible work in times of hours and and whatever. And if I have to be in the office at 9:00, I don't want to still be there for the 9:00 at night. Call with the team in Singapore.

    00;12;34;07 - 00;12;37;16
    Marisa Eikenberry
    Absolutely. And I don't blame them for that right now.

    00;12;37;16 - 00;12;45;26
    Wayne Turmel
    The impact of all this is really interesting. One of the things is that European cities are already built.

    00;12;46;03 - 00;12;46;28
    Marisa Eikenberry
    Yes.

    00;12;47;01 - 00;13;22;07
    Wayne Turmel
    They've been there a long time. The footprint of the city is what it is, and as a result, there is less, building going on all the time in these places. And the, the if you look at the square footage of business properties available again, it is something like it's a vacancy rate of somewhere between 7 and 10% versus some American cities, and London, where it's getting close to 50.

    00;13;22;09 - 00;13;43;16
    Wayne Turmel
    Like even if there are people in a building, they there may not be people on all floors because businesses have kind of shrunk. And some of that is remote work and people not coming in. Frankly, some of it is automation, and we need less people than we needed ten years ago to do the same job.

    00;13;43;17 - 00;13;44;08
    Marisa Eikenberry
    That makes sense too.

    00;13;44;11 - 00;14;02;25
    Wayne Turmel
    So all of these factors I found absolutely fascinating. and if you are the CEO of a company, if you're thinking about how do we come up with a policy that makes sense? If we are an international company, how do we come up with a policy that makes sense?

    00;14;02;28 - 00;14;03;21
    Marisa Eikenberry
    Right.

    00;14;03;24 - 00;14;15;16
    Wayne Turmel
    This is all stuff we have to take into consideration. And one of the things I wanted to do was just bring those facts out there and throw them on the table and go, I don't know what you all are going to do with this, but there you are.

    00;14;15;19 - 00;14;31;24
    Marisa Eikenberry
    Right? So with all of this, like looking forward, what trends do you predict will emerge in the workplace because of this? Like, do you think that we're going to continue to see more return to office in Europe? Do you think that we're going to stay about the same in the US?

    00;14;31;25 - 00;14;53;07
    Wayne Turmel
    I think we will gradually see a rise in remote work, at least part time. We're going to see a rise in hybrid work, in, in all corners of the world. I think we're going to see that, but it's going to be more gradual. It wasn't like the sudden boom in remote. Right? Right.

    00;14;53;10 - 00;14;54;05
    Marisa Eikenberry
    Right.

    00;14;54;08 - 00;15;22;15
    Wayne Turmel
    I think we're going to see that. I think we're still seeing attention in North America. And I said this and got more hallelujahs than not the other day when I said, you know, in America, because of this idea of using it as a perk instead of looking at it from the standpoint of the business sense, saying what's best for the business, it's kind of it's not so much a strategy as it is a hostage negotiation.

    00;15;22;18 - 00;15;47;25
    Wayne Turmel
    Okay. Where the where the company says, how much can we make them come into the office before they quit or won't come work for us? And the workers are going, how much can I avoid going into the office and still draw a paycheck? And they've kind of settled on whatever formula two days, three days a week that they've settled on, which is not really sustainable.

    00;15;47;25 - 00;15;50;25
    Wayne Turmel
    And more importantly, it's not strategic.

    00;15;50;27 - 00;15;53;12
    Marisa Eikenberry
    Right? Yeah. There's no rhyme for it.

    00;15;53;15 - 00;16;20;00
    Wayne Turmel
    Well, there's a rhyme and a reason. It's just, you know, it's it's vulgar on poetry, which means nothing to anybody who hasn't read Hitchhiker's Guide to the Galaxy. But it is poetry, and it is the worst poetry in the universe. So that's really where we are. I think we've hit this compromise and we're kind of dealing with it, and long term it's not going to progress and improve.

    00;16;20;12 - 00;16;44;11
    Wayne Turmel
    until we get strategic about what's going to happen is and somebody actually said this, I can't remember who said it, but it was a quote and it hit all the business papers said this whole return to office remote work, hybrid work thing would just go away. What we need is 20% unemployment, okay? Because then people will be so darn glad to have a job, they'll just shut up and show up.

    00;16;44;13 - 00;16;48;27
    Marisa Eikenberry
    Yeah, I feel like I've also heard that quote before or something like it.

    00;16;49;03 - 00;17;10;09
    Wayne Turmel
    Yeah. So yeah, that's that's where we are. And and I thought this was a worthy discussion. Right. It's like you will there be kind of a growing acceptance of hybrid work when people realize they aren't going to have to spend all day in their 500 square foot flat? Probably.

    00;17;10;11 - 00;17;10;20
    Marisa Eikenberry
    Yeah.

    00;17;10;26 - 00;17;28;27
    Wayne Turmel
    Right. will Americans get the hang of it and figure it out? Maybe. but their conversations worth having, and you can't make those decisions without context. Absolutely. So that's what we hope. That's what we hope we did today was give you some context.

    00;17;28;29 - 00;17;48;07
    Marisa Eikenberry
    Absolutely. And I'll make sure to link to your management issues. article inside of our show notes. So for people who want to read even more about this, it will be there. And listeners, thank you so much for listening to the long distance work life or show notes, transcripts, and other resources. Make sure to visit Long Distance Work-Life dot com.

    00;17;48;09 - 00;18;06;21
    Marisa Eikenberry
    If you haven't yet, subscribe to the podcast so you won't miss any future episodes. And while you're there, be sure to like and review. This helps us know what you love about our show. Feel free to contact us via email or LinkedIn with the links in our show notes, and let us know that you listen to this episode, or suggest another topic for Wayne and I to tackle in a future episode.

    00;18;06;23 - 00;18;08;00
    Marisa Eikenberry
    We'd love to hear from you.

    00;18;08;02 - 00;18;34;14
    Wayne Turmel
    Well, and one of the things, if you're kind of asking these questions about what's it like leading remotely, how is leading a hybrid team different? We would urge you to take advantage of our open enrollment programs. The long Distance Leadership Series runs a couple of times a year. You can find out more on the Kevin eikenberry.com site. We would love to have you or talk to you about delivering that content inside your organization.

    00;18;34;16 - 00;18;36;01
    Wayne Turmel
    Or it's a bring us home.

    00;18;36;04 - 00;19;03;18
    Marisa Eikenberry
    Absolutely. And you can learn more about that at Kevin eikenberry.com/ldl s. Thank you so much for joining us, Wayne. Thank you for saving me for a second right there. And as Wayne likes to say, don't let police escort you down. Hey.

    00;19;03;20 - 00;19;04;05
    Marisa Eikenberry
    You.


    Timestamps

    00:00 Introduction
    01:34 Statistical Differences
    03:09 Culture and Structural Reasons
    06:18 Work-Life Balance and Infrastructure
    14:15 Future Trends in Work
    17:10 Conclusion

    Related Episodes

    Additional Resources

    Order The Long-Distance Team

    Remote leadership experts, Kevin Eikenberry and Wayne Turmel, help leaders navigate the new world of remote and hybrid teams to design the culture they desire for their teams and organizations in their new book!

    Read More
    Guests, Leadership, Surviving Remote Work, Working Remotely

    Project Management Unplugged: Kory Kogon on Leading Without Limits

    Wayne Turmel sits down with Kory Kogon, co-author of "Project Management for the Unofficial Project Manager" and VP of Content Development at Franklin Covey. They delve into the vital skills and strategies needed for effective project management, particularly in remote and hybrid work environments. Whether you're organizing dinner or a high-profile event, Kory discusses the universal principles of project management and the critical role of informal authority and people skills in achieving project success.

    Key Takeaways

    1. Recognize the Scope of Project Management: Understand that project management skills apply to both small daily tasks and large-scale operations, and can enhance productivity in both personal and professional settings.
    2. Embrace Informal Authority: Develop skills to manage teams effectively without formal authority. This includes building trust, demonstrating respect, and ensuring clear communication.
    3. Utilize Simple Tools: Start with basic tools like Excel for project management to maintain visibility and coordination. Don’t be intimidated by complex software; focus on tools that help clarify and track project progress.
    4. Focus on People Management: Acknowledge that the success of a project largely depends on the people involved. Practice leadership skills such as setting clear expectations, listening actively, and extending trust to empower your team.
    5. Adapt to Remote and Hybrid Environments: Leverage technology to create a visual dashboard for your projects, ensuring that every team member understands their roles and responsibilities, regardless of their physical location.

    View Full Transcript

    00;00;08;01 - 00;00;50;02
    Wayne Turmel
    Hi, everybody. Welcome back to the Long Distance It's Work Life podcast where we try to make sense of the crazy emerging, constantly changing world of remote and hybrid work. And today I'm really excited. This is an important topic and we haven't really addressed it before. But one of the most important things in anyone's career is the ability to manage projects and and you don't have to be an official PMI blast project manager because there's all kinds of projects and we have an excellent, excellent guest today we are going to introduce you to.

    00;00;50;05 - 00;01;07;14
    Wayne Turmel
    And here she is now, Cory Cogan, who is the coauthor along with Suzette Blakemore of Program Manager, Project management for the unofficial project manager. Tara Corey, who are you in? What the heck is the book about?

    00;01;07;16 - 00;01;37;03
    Kory Kogon
    High range. First of all, thanks for having me. And I serve as a vice president of content development for Franklin Covey is familiar with God organization, hailing from the Seven Habits of Highly Effective People as the where it all started. And I am the lead author on our work around project management. I tend to be what they call the subject matter expert, although I'm not an expert on many things productivity and leadership.

    00;01;37;03 - 00;01;49;02
    Kory Kogon
    So having run many projects in my life as an unofficial project manager on the scarred, unofficial project manager and just delighted that this book is so popular for people like me and others.

    00;01;49;04 - 00;01;59;26
    Wayne Turmel
    Yeah, I think a lot of us did our first project management before we knew that's what we were doing.

    00;01;59;28 - 00;02;32;06
    Wayne Turmel
    I kind of explained it to somebody. Once the projects run the range from cooking dinner for your spouse to, you know, putting on a high society wedding and there while they are essentially the same thing, there are levels of complexity and craziness that go along with it. Why do you think people find themselves in unofficial project management? How does that how does one find oneself in that space?

    00;02;32;08 - 00;03;08;23
    Kory Kogon
    Well, first of all, you're exactly right. So since the beginning of time, if you were cooking dinner at the hearth for your family or having a family reunion or whatever, everything that has a beginning and an end, you know, is a project personally and professionally. So it's always been that way. But in the work force in particular, over the years as we've moved from, you know, sort of the factory, the the assembly line process kind of work and we slipped into the roles of being knowledge workers where we're paid to think in a very create and execute.

    00;03;08;25 - 00;03;37;02
    Kory Kogon
    We are tasked today with working on things that have a beginning and an end. And I think the pandemic really helped solidify that as we had to be very innovative very quickly and create new things to be able to adjust to the new world. And whether you are creating a marketing campaign, a learning program, a new system, whatever it all is projects and we think about them, we innovate them.

    00;03;37;02 - 00;03;55;21
    Kory Kogon
    And so like you said, when we've been doing it for a long time and I said, I'm scarred. Everybody's very good at what they do, but never had the benefit of, you know, real training or learning around processes and systems. And we just pushed our way through to the best of our ability.

    00;03;55;23 - 00;04;36;29
    Wayne Turmel
    I think a lot of people, when they hear project management, their brain immediately goes to the very complex, you know, project management, institute, PMI, Gantt charts and stuff, and there's, you know, software and things that I need to know. What are the things that you I don't think you've ever been asked this question this way before. When you start doing projects, what are the things that you absolutely need to know and what are the things that especially early on, you shouldn't worry your pretty little head about?

    00;04;37;02 - 00;05;06;23
    Kory Kogon
    Well, that's an interesting question. I'm going to reverse it on you because I think the first thing you need to look at is some of the trends around why projects fail and the things that we hear. And I you know, data shows this. Whenever I ask an audience, I could be in the UK, in Africa, anywhere, and I get the same list that is, you know, a lack of clear goals or outcomes, lack of communication.

    00;05;06;23 - 00;05;40;17
    Kory Kogon
    People are in the wrong roles, you know, all of those kinds of things. And when you hear that, what comes clear and cutting through the noise, like you said, and you know, PMI certainly has they've done some amazing work out there as well, particularly with their new additions of the pimp office, their new standard. But what's really required upfront is to get a good scope on the project that everybody really understands what the project is and the value that it's providing, whether to your family or the organization.

    00;05;40;20 - 00;06;02;24
    Kory Kogon
    And this comes out of the Agile movement that is so popular now where we had to be a little more flexible about things and get feedback and build value because a lot of projects end up getting done and learned don't even look like what they were to start with. So scoping the project is really important. Planning is next.

    00;06;03;02 - 00;06;39;25
    Kory Kogon
    You mentioned the end chart. Yes, it gets complicated, but honestly and you know, with us we said, you know, you don't have to become an expert. It again chart. But understanding some project management principles like dependencies duration is really helpful to take some of the pressure off of somebody that's managing six or seven different projects. But I'll tell you that the most important part of project management, whether you're official or unofficial, I mentioned value and it's people management and leadership.

    00;06;40;01 - 00;06;48;11
    Kory Kogon
    And the interesting thing is that there are many project managers out there that never wanted to be people leaders.

    00;06;48;13 - 00;07;06;03
    Wayne Turmel
    If like you, how many? I can't tell you how many PMI meetings I've been to where people say, Well, all these soft skills are great, Wayne, but I, I'm not a people manager and I want to grab them by the lapels and go, You better be.

    00;07;06;05 - 00;07;31;04
    Kory Kogon
    Yeah, yeah, yeah. And because really, I mean, if you think about it, you know, I mentioned the failure list before, so you see this list of lack of communication, lack of clear goals, lack of, you know, whatever feedback. And then you're like, Hey, we're going to do this project, let's go get them. And so the people, because of these trends, go into most projects pretty darn disengaged to start.

    00;07;31;04 - 00;07;49;09
    Kory Kogon
    So that's one problem. But again, a lot of people never planned on being people, leaders. And so it's really important that they learn a little bit about informal authority and the principles around You're not going to get this project done well without people. And so the.

    00;07;49;09 - 00;08;11;21
    Wayne Turmel
    Informal, the informal authority, I think is is so critical because I know that most of the projects I've worked on are ad hoc teams, right? They've been put together with a person from this group and a person from this group, and more than once as a project manager, I've had somebody look at me and go, You're not my real boss.

    00;08;11;24 - 00;08;18;14
    Kory Kogon
    Right? Right. Sorry. Did you want to finish that? I interrupted you.

    00;08;18;17 - 00;08;35;03
    Wayne Turmel
    Yeah, well, no, I mean, you just. You know exactly what I'm talking about. This idea of responsibility without formal authority is one of the hardest things when organizing a project.

    00;08;35;06 - 00;08;59;23
    Kory Kogon
    Right? And it is interesting because people know what informal authority you know really is, because, you know, a lot of people it's like, I wish I could report, you know, to that manager, to that person. They're not even a leader, but they're so, you know, good at what they do and they respect people and all that kind of stuff.

    00;08;59;23 - 00;09;34;00
    Kory Kogon
    So that's what informal leadership really is about. It's, you know, do people want to play on your team and do they want to win with you? And if you can do that, that's great. And you know, you know this better than most. There's a million leadership courses out there that people can take and leadership development. And honestly, what we say is that if we can just master five, you know, behaviors, leadership behaviors, you know, and they're your parents probably taught you this, but it's hard when you're under pressure.

    00;09;34;03 - 00;10;03;02
    Kory Kogon
    But if people could manage, project managers can really demonstrate, demonstrate respect. They listen to people, they clarify expectations for the people on the team and really important they extend trust to the team versus I can do it all myself or I don't trust them. And finally, practice accountability both of themselves. First, am I accountable to this and their people?

    00;10;03;02 - 00;10;26;11
    Kory Kogon
    And I think you know this. I'll tell you. I mean, it's tough because first of all, demonstrating respect under pressure can be I'm from New York City originally, not to brand New Yorkers, but I know, you know, I've got a New York kind of way. And when I'm under pressure, it's like, let's just get it done. And I have to remember, I need to just remember that not everybody moves the way I move or thinks the way I do.

    00;10;26;13 - 00;10;35;08
    Kory Kogon
    So what does respect look like? So these five behaviors are really helpful to help people become informal leaders.

    00;10;35;10 - 00;11;06;23
    Wayne Turmel
    Yeah, they absolutely are. And and that's that's a mindset kind of thing, right? As a leader, this is the mindset that we need. But let's talk about let's take that mindset now and move it to the world that we're in where a lot of us cut our teeth on our first project, but we were safely in the womb of the office or the headquarters, and the boss was there to help run under us with a net if we needed it and that kind of thing.

    00;11;06;23 - 00;11;23;24
    Wayne Turmel
    And now we are working in a dispersed workplace, like maybe some of your folks are in one place, maybe not. I mean, whether it's hybrid or completely remote, how does that complicate the situation?

    00;11;23;26 - 00;11;32;12
    Kory Kogon
    I don't know if complicated is the right word in our organization. First of all, I've been remote for a long time, really before I was even.

    00;11;32;14 - 00;11;35;03
    Wayne Turmel
    Neither of us needs to do the math.

    00;11;35;05 - 00;12;05;06
    Kory Kogon
    Right. Right. And our organization has also for the last probably decade now has been mostly remote, I guess we call it hybrid today. And I said, I don't know if the word is is complicated, but again, the experience of some of these people that are managing projects, they don't have you know, they don't they don't come ready with the skills.

    00;12;05;09 - 00;12;35;01
    Kory Kogon
    Well, I can't see them, so how do I manage them? And the principles behind unofficial project management and people management and value management are sound or are correct. And I will use the word complicated. I think it does get you know, it is more complicated because these leaders obviously need to do this when people aren't around them having said that, I'll go back to what I said.

    00;12;35;04 - 00;13;08;27
    Kory Kogon
    Even if we're doing this by Zoom or teams or whatever, really key, if you are if you are scoping, planning the project, using some tools in a way that is real clarity for everybody on the project team to know what's going on. And with that in mind, when you have like a visual scoreboard, we call it of the project and you're able to sort and help and with your team together assign resources appropriately.

    00;13;09;00 - 00;13;40;11
    Kory Kogon
    And so to use a sports analogy, but even create a cadence of team meetings, that's not about the leader telling people what to do, but everybody having visibility into what's going on with the project and people stepping up and saying, you know what, we're crazy busy this week, but here's the one thing I'm going to get done this week that's going to make sure that the project is in play and the leader steps back and only does what we call clear the path, meaning I'm just going to get Wayne's going to do this thing.

    00;13;40;13 - 00;14;02;22
    Kory Kogon
    Facilities isn't responding to him. I'm going to make sure that they respond so he can continue that task. The last thing I'll say on that, So if the team is engaged in that kind of way and you're leading in that kind of way, all of this is around extending trust to the team. So if I've got the right team together and by the way, we don't always get to choose that as we know.

    00;14;02;25 - 00;14;27;21
    Kory Kogon
    But if I generally have the right team and I'm inspiring them to want to play on the team and when I extend trust to them and I make sure I'm practicing accountability with myself as the model, then even, you know, you can cut through remote and hybrid. Yeah, and nothing's perfect. So you're going to have issues along the way, but it shouldn't be that complicated.

    00;14;27;24 - 00;14;55;26
    Wayne Turmel
    One of the things that I that you said, and I want to drill down in it to the very practical level because a lot of people listening to this, maybe, you know, they think that they need Microsoft teams and they need Basecamp and all these fabulous tools. But you said you need a visual dashboard, that people need to be able to see where they are at any given time.

    00;14;55;28 - 00;15;08;17
    Wayne Turmel
    What are the kind of absolute basic tools that will enable a new unofficial project manager to do that?

    00;15;08;19 - 00;15;31;03
    Kory Kogon
    Really whatever you want. But I mean, so in all of our research and every time we, you know, we do polls on this and we say, you know what you go to? And the answer is Excel. Excel always comes out, number one. And again, I want to be careful about the can chart if you don't want to use it, don't you know, I'm not about telling people what tools you have to use.

    00;15;31;06 - 00;15;53;06
    Kory Kogon
    If Excel works for you, fine. You can organize it and then you can put that up. People can see that. I do think that using some of the other programs out there like and there's a lot of new ones out there, but that has Gantt chart capabilities in it and really very simplified. I call it demystifying the game chart.

    00;15;53;06 - 00;16;06;02
    Kory Kogon
    In just a couple of minutes. This idea of tying dependance these together, I think, and and duration, those two things are modern life time management principles.

    00;16;06;04 - 00;16;29;16
    Wayne Turmel
    That I can share with you. What what solve this for me because I use it. I heard the word Gantt chart and I thought this was incredibly complicated and I suddenly realized we use one almost every day of our lives, which is the TV guide. You look at the TV guide and though this show runs till 7:00, but this one starts at 630, that how do I do this?

    00;16;29;21 - 00;16;32;16
    Wayne Turmel
    And you look at that and that's a Gantt chart.

    00;16;32;18 - 00;16;38;04
    Kory Kogon
    That's again, I'm going to take I'm going to steal that one away from my next conversation. That was great.

    00;16;38;05 - 00;16;39;13
    Wayne Turmel
    My gift to you.

    00;16;39;16 - 00;17;05;29
    Kory Kogon
    Thank you. But that's exactly right that we are that a lot of these are principles that we do in real life that are just being raised up to institutionalize, to be able to have repeatable success. So, you know, giving it a shot. And then, like you said, having this visible scoreboard and it's easier than ever, particularly in a hybrid environment because people can just go on the cloud and pull it up and we're all looking at it.

    00;17;06;02 - 00;17;33;05
    Wayne Turmel
    Absolutely as I knew we would. I mean, we have filled lots of our time with really good stuff. If you are about to undertake your first project and this is a critical thing for a lot of people because this is how we make our bones as leaders, right? Is we very often before we are actually managers, we head up a project or we head up a team.

    00;17;33;07 - 00;17;57;18
    Wayne Turmel
    And this is our first kind of foray into leadership. So if somebody is about to undertake their first unofficial project, what are other than take a deep breath and know it's going to be okay, what are a couple of key things that they need to do to arm themselves to get really prepared.

    00;17;57;21 - 00;18;02;16
    Kory Kogon
    For leading a project? We people both.

    00;18;02;18 - 00;18;06;12
    Wayne Turmel
    Well, the one's a subset of the other, right?

    00;18;06;14 - 00;18;43;03
    Kory Kogon
    So I think, you know what what I said earlier that you do have to realize that it's the people that are going to get the project done, not you, not the I mean, you know, we have a great process scoping and planning and engaging and tracking and adapting and closing a project. The process is fine, but it means nothing unless they realize that people are the ones that are going to get this done for you.

    00;18;43;05 - 00;19;17;01
    Kory Kogon
    So as a leader, are you prepared back to informal leadership to help inspire your team to do that and I'm going to go back to what I said before about the failure list. You have to be prepared to help yourself and the team scope this project in a way. I mean, there's so many things to talk about. Scope this project in a way that people have a clear line of sight because of all the things we can talk about from failure.

    00;19;17;03 - 00;19;42;20
    Kory Kogon
    Once somebody says, Well, I don't know, maybe we'll go this way, or maybe we'll go that way, I'm in the middle of this right now with one of my own things, and it's like, you know what? We're not moving on until somebody comes clear on what the outcome is. And so I think for a leader, just knowing you got to get two clear outcomes and not having anything wishy washy in the project but know where we're going because for you that's satisfying.

    00;19;42;20 - 00;19;51;03
    Kory Kogon
    And few people, they'll be totally frustrated if you don't. So people first scoping clarity on end in mind.

    00;19;51;05 - 00;20;20;11
    Wayne Turmel
    Sam Absolutely terrific. Thank you so much. Corey. That's great stuff. If you are interested in learning more, First of all, the transcript from this conversation is available on Long Work Life dot com. We will have links to Corey and Suzanne's book and to their work and all of that good stuff, as we always do. Corey, thank you so much for being with us.

    00;20;20;11 - 00;20;25;10
    Wayne Turmel
    This has been really terrific and thanks for being with us on the long distance work life.

    00;20;25;13 - 00;20;28;01
    Kory Kogon
    Thanks for having me, Wayne. It's been a pleasure.

    00;20;28;04 - 00;20;58;17
    Wayne Turmel
    Well, as always, thank you for being head and for those of you who are listening, thank you for being here as well. This was a merciless episode. She will be with us in future episodes if you want to contact my self or her questions, comments. Vicious personal attacks, ideas for episodes, by all means, reach out to us. We are available at long distance work life dot com.

    00;20;58;19 - 00;21;25;18
    Wayne Turmel
    You know the drill. You listen to podcasts. If you enjoy this and want others to find us, please like and subscribe. We enjoy the heck out of hearing from you. And if you are interested in learning a little bit more about leading at a distance, check out our open enrollment public programs for Long Distance Leadership series. The U.

    00;21;25;18 - 00;21;50;02
    Wayne Turmel
    R L is here and it will also be in the show notes. Thank you so, so much. Again, my name is Wayne Turmel. Thank you for being with us on the long distance work life. Don't let the weasels get you down, do you?


    Featured Guest

    Name: Kory Kogon

    About: Kory Kogon is the Vice President of Content Development at Franklin Covey and co-author of "Project Management for the Unofficial Project Manager." Renowned for her expertise in productivity and leadership, she offers valuable insights into managing projects effectively, regardless of formal training.


    Timestamps

    00:00 Introduction
    01:37 The Evolution of Project Roles
    04:37 Core Project Management Skills
    07:06 Leadership Without Authority
    11:06 Adapting to Remote Environments
    14:55 Practical Tools for Beginners
    17:33 Advice for New Project Leaders
    20:20 Conclusion

    Related Episodes

    Additional Resources

    Order The Long-Distance Team

    Remote leadership experts, Kevin Eikenberry and Wayne Turmel, help leaders navigate the new world of remote and hybrid teams to design the culture they desire for their teams and organizations in their new book!

    Read More
    Guests, Surviving Remote Work, Technology, Working Remotely

    Weasel-Proofing Your Work: Navigating Digital Transformation in a Remote World with Jay Goldman

    Wayne Turmel dives into the intricacies of digital transformation in remote and hybrid work environments. Joined by Jay Goldman from Sensei Labs, co-author of "The Decoded Company," they explore how companies can embrace change, optimize operational excellence, and tackle the challenges of digital adoption. Listen in for an enlightening conversation about leveraging technology, managing change, and enhancing team collaboration in a virtual workspace.

    Key Takeaways

    1. Embrace a mindset of constant transformation: Understand that digital transformation is not a one-time project but an ongoing process.
    2. Develop digital proprioception: Familiarize yourself with new tools and data to navigate digital environments more effectively.
    3. Start small with transformation initiatives: Focus on achievable goals within your team before tackling larger-scale transformations.

    View Full Transcript

    00;00;07;26 - 00;00;36;19
    Wayne Turmel
    Hello, everybody. Greetings. Welcome once again to the Long Distance Work Life podcast, where we try to help you thrive, survive, generally make sense, and keep the weasels at bay in this crazy world of remote and hybrid work. My name is Wayne Turmel. I am very excited to be with you. Marisa is not here, alas. But don't go away, because we have a really, really excellent, very smart guest.

    00;00;36;19 - 00;00;59;24
    Wayne Turmel
    And we're going to be talking about digital tram transformation inside companies and what that means and why you care as remote or hybrid worker. And so to do all that I bring into the room, Jay Goldman Jay's with Sensei Labs up in Toronto and he is the coauthor of The Decoded Company. Jay. How are you?

    00;00;59;26 - 00;01;01;21
    Jay Goldman
    I'm great. How are you in?

    00;01;01;24 - 00;01;07;26
    Wayne Turmel
    I I'm not claiming greatness, but I am just dandy. Thank you so much.

    00;01;08;03 - 00;01;08;24
    Jay Goldman
    No weasels.

    00;01;08;26 - 00;01;20;02
    Wayne Turmel
    You know, the weasels are firmly at bay today. So full question for you, man. The decoded company. Let's start there. What the heck are we talking about?

    00;01;20;04 - 00;01;45;19
    Jay Goldman
    Code A company is a book that I wrote with three coauthors. It is almost at its 10th anniversary, which is a pretty amazing thing. It was our attempt to answer some questions both about what we were building at Click Health at the time, which is now in while it was founded in 1997. So, you know, it's quite a mature business at this point and has grown significantly.

    00;01;45;19 - 00;02;06;02
    Jay Goldman
    Ten offices around the world, 1500 plus people, a few hundred million a year in revenue. So it's grown to be a pretty sizable business. And cricket click is really a pretty amazing growth engine. It has, for most of its history, sustained 30 to 40% year over year growth, and that is harder and harder thing to do as the numbers get bigger.

    00;02;06;04 - 00;02;24;06
    Jay Goldman
    And so we would get asked a lot about how were we able to continue to sustain that kind of growth. It's pretty easy when you're a small company. It's much harder as you scale. And so we wanted to tell the story of how we were doing that, using a combination of technology and data to build a talent centric workplace.

    00;02;24;08 - 00;02;51;08
    Jay Goldman
    And so we set out to tell that story. The book was written by myself, Lior Segal and Aaron Goldstein, who are two of clicks co-founders and a friend of mine. Roth Our Fish Roth is a world renowned expert on digital anthropology and on understanding how people use tools. At the time, she was working with the World Economic Forum in Switzerland, understanding the way that organizations were approaching digital tools.

    00;02;51;08 - 00;03;02;03
    Jay Goldman
    And so she joined us to write the book and do a lot of research into companies other than click and how they had similar adventures with data and with talent.

    00;03;02;06 - 00;03;33;05
    Wayne Turmel
    Now, so you I'm I'm going to stop there because you said something that is worth noting and this is where data and process and all this stuff come together. Right? A lot of organizations gather data or think they gather data. A lot of people, myself included, worry less about artificial intelligence and more about natural stupidity because all this data comes in contact with human beings at some point.

    00;03;33;05 - 00;03;35;07
    Wayne Turmel
    And that's where things get messy, right?

    00;03;35;09 - 00;04;06;19
    Jay Goldman
    Absolutely. And in in ways that we're not very good at predicting. And that's part of the problem. So with all kinds of mental biases, we might look at a training set of data and say, this seems like a complete set of data to me, and then train some AI on how to make use of that data and not identify the gaps in the training set that are now going to lead to carrying that same bias forward into the AI, which can have very serious consequences.

    00;04;06;22 - 00;04;28;03
    Jay Goldman
    We are past the point here of AI might not generate the right image and into air, might not make the right funding decision on someone's mortgage application or make the right treatment decision in a health care context. Because the training set of data was incomplete in a way that the people who trained it didn't notice was missing from that data.

    00;04;28;05 - 00;04;31;25
    Jay Goldman
    So we're getting into the potential for some scary situations.

    00;04;31;27 - 00;04;57;09
    Wayne Turmel
    Yeah, and whether it's AI or data, the point is that what is going to make remote work work is people need access to information and they need access to the ability to make decisions and they need to be able to communicate with each other. Having the same baseline reality. And this is where I really want to talk to you about how organizations do this or not.

    00;04;57;09 - 00;05;08;08
    Wayne Turmel
    This idea of digital transformation, taking what's been walking around in people's heads and kind of soaked into the paint of the office and turning it into something usable?

    00;05;08;10 - 00;05;34;27
    Jay Goldman
    Yeah, Digital transformation is an interesting term because before the pandemic it was emerging well, emerging as a term, but in a lot of cases was not transformation. It was more so that I.T. departments and and PMOS had kind of figured out if I had a project that I've been trying to get funding for for a long time and I couldn't get funding for it, if I call it a transformation, I can get funding now.

    00;05;35;00 - 00;05;58;24
    Jay Goldman
    And so that's not really transformative, could be digital. So in some cases that was things like we really need to migrate to a new ERP version and no one will fund this project, but if I call it a transformation, we'll get funding and now we can migrate to the new ERP version. And there's nothing transformative about that. And it was often viewed as sort of one time fixed duration project.

    00;05;58;24 - 00;06;20;07
    Jay Goldman
    So we're going to start our ERP migration or whatever it is. It's going to take us ideally a year, probably two or three years, and then we'll be done. And then our transformation is finished and we take issue with that idea. That transformation is a one time project because you will potentially be transformed on the other side if it's a real transformation.

    00;06;20;09 - 00;06;47;08
    Jay Goldman
    But if that project really does take you three years, everything around you will have changed as well. And so the real goal here ultimately and the term that is starting to emerge more often is operational excellence, which is we are going to go from a state of transformation to a state of constant transformation where we acknowledge that really to to execute operationally at the highest standard of excellence.

    00;06;47;10 - 00;07;06;23
    Jay Goldman
    We have to be in that sort of constant transformation state in a kind of change is the only constant mentality and in a posture of agility that allows us to continuously take in those new market conditions, those new signals, those new other things, and be able to adapt to them and make those changes.

    00;07;06;28 - 00;07;33;02
    Wayne Turmel
    So take me back a little bit. What is it that we're transforming? I mean, we have offices, we have people in them, we have remote employees. They're out there doing stuff. What are we transforming before we get to what we're forming? Do what is it that needs to be transformed in order for this new kind of work to take place and be excellent and all of those things?

    00;07;33;06 - 00;07;55;09
    Jay Goldman
    The word transformation gets thrown around a lot to mean different kinds of programs. So let's first start off with what are we not talking about in this context of sort of work life? So we're not talking about a transformation at a cost transformation level. So this isn't an exercise in reducing cost of production or cost of goods delivered.

    00;07;55;12 - 00;08;24;13
    Jay Goldman
    So we're not talking about sort of the procurement finance transformation piece here, a very valid type of transformation, but less sort of the topic at hand here. We also work with our customers and our partners on lots of transformative programs that are sort of large business processes that have happened, something like a post-merger integration on a M&A transaction is a good example of a very transformative program, but not the kind of transformation that we're talking about here.

    00;08;24;16 - 00;08;47;21
    Jay Goldman
    Digital transformation, maybe this sort of shift. Often it is internal. So if we think about what really happened during the pandemic from a way we work perspective, we created forcing functions that we all collectively had no choice about at all. Everyone had to go home and work from home. And so it forced us to make probably a decade of technology adoption in a six month period.

    00;08;47;21 - 00;09;09;22
    Jay Goldman
    We had no choice. We had to now all work from home and we had to figure out ways to do it. We saw new platforms emerge. We saw new ways of working emerge, and we saw rapid adoption because there was no option, which is kind of a forced digital transformation in a way. So that I would say very much in that sort of long distance work life balance question fits into that scope of that sort of transformation.

    00;09;09;23 - 00;09;23;01
    Jay Goldman
    I had the opportunity to speak at an event about a week ago and we were talking about the four day workweek, which is something that we've adopted at Sun Labs, which is a very interesting topic. It's kind of a separate topic of happy to get into it if you'd like.

    00;09;23;08 - 00;09;29;01
    Wayne Turmel
    But no, not a rabbit hole. We're going to go down a deep, very deep and very full of rabbits.

    00;09;29;01 - 00;09;54;24
    Jay Goldman
    It is very happy rabbits, though, as it turns out. So and no weasels at all. So happy to talk about that at some point. But our our session at this event was about 40 week. But the broader event was all about the changing world of work and hybrid and remote and how we're adapting to those things. And the most consistent message from all of the speakers who were there was we all go to a tool mentality when this topic comes up.

    00;09;54;27 - 00;10;19;05
    Jay Goldman
    So we start thinking about digital transformation. How do we enable our hybrid work teams to connect with each other, to collaborate, share files, video meetings, that kind of thing. And the reality is 80 to 90% of this is a change management question. It's not a tool question. The problem is the change management part is hard. It's the soft, squishy bits that relate to humans and emotion and fear of change.

    00;10;19;08 - 00;10;41;04
    Jay Goldman
    And because it's those parts, we tend towards turning this into a tool conversation because it's much easier to make a tool based decision. Should we deploy teams or use Zoom or should we collaborate on SharePoint or Google Drive or whatever tooling decision we're making in there, Those feel more manageable, easier to assess. There's good vendor reviews out there.

    00;10;41;08 - 00;10;58;21
    Jay Goldman
    You can make up very pragmatic buying decision about those things, but if you don't think about the change management impact when you deploy them, you're going to result in no adoption and a very turbulent time for your team members. Really, 80 to 90% of that effort should be in the change management impact.

    00;10;58;24 - 00;11;15;00
    Wayne Turmel
    As a CEO, I want to run a theory by you right, because you're both in the space and you go to work every day leading your company. I have this theory that once you get past a certain basic set of tools, it really doesn't matter which one you use.

    00;11;15;03 - 00;11;16;07
    Jay Goldman
    Well, I think that you're.

    00;11;16;07 - 00;11;27;01
    Wayne Turmel
    Either going but use it, use it correctly, you know, have the right mindset and use it, or you're not. And if you're not, it doesn't matter which one you have.

    00;11;27;03 - 00;12;00;16
    Jay Goldman
    Right? This has always been true for almost any form of tooling that exists. I think back to this sort of world of productivity. And it's so easy to fall into this trap of if I just figure out the right personal productivity system, I will unlock this state of bliss in which I am eternally productive. And the truth is, you will spend a good third of your time looking at productivity systems or not being productive, because the truth is it doesn't matter.

    00;12;00;17 - 00;12;22;12
    Jay Goldman
    You find the one that works the best for you, whatever that thing is, whether it's GTD or whether it's, you know, some other system. And as long as you stick with the system, you'll get the output from it. It really the tool itself doesn't actually matter. And so that's absolutely true here from how we think about enabling remote work and hybrid work, there is a basic set of tools.

    00;12;22;14 - 00;12;43;14
    Jay Goldman
    Some percentage of your organization will become power users of those tools. The vast majority of the people who work in your organization will not they are just not minded in that direction in terms of figuring out all of the intricate details of how something works and how to get the best value out of it, and they will probably use it wrong.

    00;12;43;20 - 00;13;04;13
    Jay Goldman
    And that's just the reality of deploying tools. We find we're a microsoft based organization, so SharePoint and OneDrive and teams and that kind of thing, and I have yet to have anybody explain to me the difference between SharePoint and OneDrive in a way that makes any actual sense in terms of how I should use these and where I should put the file.

    00;13;04;20 - 00;13;19;15
    Jay Goldman
    How our organization only operates out of our shared SharePoint volumes and the other half only operates out of their OneDrive. So all of the files are stored in their OneDrive and shared from there. No one will ever make this make any amount of sense outside of Microsoft. It doesn't matter.

    00;13;19;17 - 00;13;45;01
    Wayne Turmel
    Now in terms of making sense in your book, in your and in the speaking that you and your coauthors do. I came across a concept that I love because we're talking about digital transformation. And it makes sense that in terms of work, you need information when you need it, you need to know where to get it. You need to be able to create context by it, and everybody has to share the same information.

    00;13;45;03 - 00;14;08;25
    Wayne Turmel
    So all of that makes perfect sense. But you and your team talk about a concept called proprioception, which is from kinesiology. It has to do with our bodies. Can you explain how this fits into that idea? Because I thought this was the singular, coolest, most unique thing about what you guys are talking about.

    00;14;08;27 - 00;14;26;24
    Jay Goldman
    Proprioception is your own sense of where your limbs are in relation to your body. So you don't need to be able to see where your hands are to know where they are. If you close your eyes, you can still reach out and touch your nose. That's proprioception. It's that awareness of where your limbs are in relation to yourself.

    00;14;26;27 - 00;14;46;27
    Jay Goldman
    When we apply it in a digital context, we think of it as a similar level of awareness. Are you aware of the tools around you, the data that's around you, and how it relates back to what you're doing? Is it second nature in the same way as your awareness of your limbs are? Where do I need to go to find this thing and to retrieve it?

    00;14;46;29 - 00;15;06;15
    Jay Goldman
    And that will it relate in many ways to the frequency of the thing that you do? So little kids, babies don't have great proprioception. They're new to this. They haven't spent that much time being aware of where their limbs are. They smack themselves in the face. They can't pick things up. We get that sense developed over time as we learn about those things.

    00;15;06;15 - 00;15;29;03
    Jay Goldman
    And thankfully for humans, it develops fairly quickly because otherwise we would be quite useless much longer into our lives than we are. But if you think about how you learn a new tool, you're you're digital. Proprioception within that tool is pretty novice at the beginning. It all kind of feels like you have one hand tied behind your back, which relates obviously back to that sense of proprioception.

    00;15;29;05 - 00;15;51;21
    Jay Goldman
    It feels like unnatural that you're using this, and depending on the type of person you are, it may remain at that level, especially if you don't have to use the tool that often. So as we deploy more and more digital tools, we create a category of users in those tools who will be perpetual novices. They know interact with the tool often enough to ever become anything close to a power user.

    00;15;51;23 - 00;16;08;10
    Jay Goldman
    If you think about maybe a corporate reporting system, you might go in once a month and have to update a few numbers. Every time you go in there, you'll be at that novice level. Your proprioception is very low. You're learning it again every time you go back in there. So that tool will never really feel natural to you.

    00;16;08;17 - 00;16;25;23
    Jay Goldman
    Someone else might use that tool on a daily basis. Maybe it's a member of the finance team or the PPMO. When they go in there, it feels like second nature to them. They know exactly where everything is. They know where to retrieve that from. And so they're able to go in there and be a power user where you're not able to necessarily do the same.

    00;16;25;26 - 00;16;52;21
    Jay Goldman
    The other thing that's really relevant here is around how we develop an awareness of where things exist in that digital ecosystem. So less about a specific tool that I might go into, more about how do I get a question answered? And so I was just spending some time with one of our customers who is a vice president of transformation in a very large enterprise overseas, in this case, a whole bunch of post-merger integration projects that are coming together.

    00;16;52;23 - 00;17;15;20
    Jay Goldman
    And he has a large team of project managers who report to him. One of the jobs as project managers have to do is on the strategic portfolio management side. So identifying business cases, putting them forward for review is this a project that we want to go ahead with? And writing those business cases is actually a very challenging thing to do because to do it properly and to get to a place where it's not garbage in, garbage out.

    00;17;15;26 - 00;17;43;25
    Jay Goldman
    We had bad business cases, we made bad decisions, we ran that project. You need a fairly high degree of sophistication from a business modeling perspective, and you need a bunch of inputs into that. So this organization has a lot of field technicians. If you're doing a calculation about the cost of running a particular type of program, you might need to know what the hourly loaded cost is of a field technician in different regions in the U.S. in order to put a proper business case for it.

    00;17;43;27 - 00;18;02;24
    Jay Goldman
    So one of the challenges they have is that process just takes too long. The PMS don't have that information for them to go and find. It is a really labor intensive exercise, low proprioception in terms of where that data exists in the organization, which results in shortcuts. So they end up just guessing at a number and plugging it in.

    00;18;02;24 - 00;18;34;15
    Jay Goldman
    You make a bad decision and you can end up costing the organization millions of dollars in this case at the scale that they operate because a project gets greenlit with bad data that was in there or doesn't get greenlit and should have been. But you had the wrong numbers involved in that calculation. I think there's going to be an emerging category of tools here that are going to help with this because it is a thing that I, if you've adjusted it correctly to a low hallucination rate, because obviously you don't want to give people made up answers that are incorrect and are now going to get plugged into these.

    00;18;34;18 - 00;18;35;13
    Jay Goldman
    But if you think about.

    00;18;35;13 - 00;18;38;28
    Wayne Turmel
    The parable, some of us have made a career of that.

    00;18;39;01 - 00;19;00;27
    Jay Goldman
    Sure, sure. But if we're building tools that do this, in our ideal state, we're playing into really the strengths of an AI system. So go out and take in a huge amount of data, far more than any individual person could do, internalize that data and understand the relationships between it and be able to answer questions for someone who can't go digging through all of that data.

    00;19;00;29 - 00;19;23;21
    Jay Goldman
    So if deployed correctly in that way, and I love Microsoft's language of copilot as an assistant here, I should have a personal assistant that I can ask those questions to. They should be able to be questions about anything we do as an organization, and it should be able to either answer it or at least point me in the right direction as to who I could ask or where I can get an answer from.

    00;19;23;23 - 00;19;31;02
    Jay Goldman
    And that to me might end up being one of the highest value categories of AI in an organization, especially in large enterprise.

    00;19;31;07 - 00;19;54;10
    Wayne Turmel
    This is I could geek out about this for a while and we are out of time already, which is terrifying. I'm let me ask you this. If somebody isn't at your level of sophistication, which is 90% of humanity in terms of digital transformation, what are the one or two things that they absolutely have to know before they begin?

    00;19;54;12 - 00;20;16;19
    Jay Goldman
    This is a big scary topic for people because we've turned it into a big, scary topic. But it doesn't have to be. It's the old thing about how do you eat an elephant one bite at a time, right? If you turn your transformation into a capital E enterprise level transformation, you have to create a transformation management office and hire people who are transformation leaders.

    00;20;16;21 - 00;20;41;07
    Jay Goldman
    You can do that if it really is of that scale, but you're turning this into a much more complicated thing than it needs to be. If you are early in a transformation journey and a low level of maturity as an organization. And I would draw a clear distinction here between a traditional PMO who are very good at executing projects and a transformation team because it is really a different mentality and a different way of thinking.

    00;20;41;14 - 00;21;08;08
    Jay Goldman
    We sometimes go back to a quote, which allegedly is an Einstein quote You can't solve today's problems with the same thinking that created them. And we think about transformation in the same way. If we were successful at executing all of the projects we needed to do and our operational excellence was high, we'd have no need for transformation. The fact that you have to run a transformation is in and of itself a failed state in the sense that things have gone wrong.

    00;21;08;08 - 00;21;38;26
    Jay Goldman
    To get to this point, and we now have to correct for the things that have gone wrong by running a process which has to be different by definition than the processes that have come before. But if you're at a low level of maturity in doing that, don't try to do the entire thing in one shot. The best advice I can give is look for small opportunities to develop those transformation muscles by building out a small set of transformation projects that you're going to run that do have a finite time period and a real transformation outcome.

    00;21;39;03 - 00;22;06;14
    Jay Goldman
    But it can be a really small one. You can start within your own team. What would be transformative for us as a team in increasing our operational excellence? Articulate a hypothesis that has a measurable outcome on it, and then run that as a transformation and start to build up that muscle of thinking differently, of running different practices, of measuring how you approach those things differently, and you'll start to level up that total transformation ability across those teams.

    00;22;06;17 - 00;22;27;25
    Wayne Turmel
    Excellent. Thank you so much. I can't thank you enough. Ladies and gentlemen, You heard it. It's there's so much to talk about. And if you're trying to get your head around it, visit the transcript for this show. Long distance work dot com. We will have links to Sensei Labs and Jay's book and Jay and all that good stuff.

    00;22;27;25 - 00;22;54;04
    Wayne Turmel
    Let this be the beginning of your journey into this. If you enjoy the show, if you have enjoyed the podcast, please, you know the drill. Like subscribe. I'm not going to get all YouTube and tell you to smash buttons, but you know the drill. We appreciate it. If you have questions, show ideas, guest ideas, pet peeves that you want us to tackle, reach out to Marisa or myself.

    00;22;54;06 - 00;23;24;20
    Wayne Turmel
    Our emails are there on the screen. Wayne or Marisa at Kevin Eikenberry dot com. Find us on LinkedIn. We are happy to connect. And if you are looking at your team and thinking we need to fix this, a good place to start is Kevin Eikenberry and my new book, The Long Distance Team. You can visit long distance Team BBC.com and begin your journey there.

    00;23;24;23 - 00;23;38;08
    Wayne Turmel
    Thank you so much for joining us, Marisa will be with us next week. And the world said yay. In the meantime, thank you for being with us. Check out past episodes of the show and don't let the weasels get you down.


    Featured Guest

    Jay Goldman

    Name: Jay Goldman

    About: Co-Founder and CEO of Sensei Labs, co-author of The Decoded Company


    Timestamps

    00:00 Introduction
    01:06 Understanding Digital Transformation
    03:02 Data, Process, and Human Impact
    04:57 Navigating Digital Transformation
    13:45 Proprioception in Digital Contexts
    19:31 Practical Approaches to Digital Transformation
    22:27 Conclusion

    Related Episodes

    Additional Resources

    Order The Long-Distance Team

    Remote leadership experts, Kevin Eikenberry and Wayne Turmel, help leaders navigate the new world of remote and hybrid teams to design the culture they desire for their teams and organizations in their new book!

    Read More
    Digital Decorum: Navigating the Do's and Don'ts of Online Meetings
    Ask Wayne Anything, Surviving Remote Work, Technology, Working Remotely

    Digital Decorum: Navigating the Do’s and Don’ts of Online Meetings

    Join us on the Long-Distance Worklife Podcast as we dive into the quirky and often unspoken rules of virtual meeting behaviors. This episode isn't about mute buttons or camera angles; it's about the nitty-gritty of what happens on camera - from fashion choices like donning hats to the presence of pets and snack etiquette. We explore whether sipping coffee or munching during a meeting is a faux pas or just fine. With a blend of humor and practical advice, we dissect these everyday scenarios to help you navigate the dos and don’ts of digital professionalism. Tune in for a lively discussion that promises to add a new perspective to your next online meeting!

    Key Takeaways

    1. Consider Your Headwear: Before joining a virtual meeting, think about the message your choice of hat or headwear sends. Is it aligned with the meeting's tone and formality?
    2. Pet Policy: Decide if having your pet in view during the meeting is appropriate. Consider the nature of the meeting and if your furry friend might be a distraction or a delightful icebreaker.
    3. Mindful Eating: If you need to eat during a meeting, assess the context. For formal or short meetings, it’s best to wait. In longer or casual settings, keep it unobtrusive and tidy.
    4. Discreet Drinking: Having a beverage? Stick to non-alcoholic options and keep it professional. A simple mug or a water bottle is usually fine, but avoid anything that might cause distraction.
    5. Background Check: Take a moment to evaluate your surroundings. Ensure your background is tidy and professional, reflecting the image you want to project in the meeting.
    6. Tech Check: Before the meeting starts, test your tech! Ensure your internet is stable and familiarize yourself with the meeting platform’s features to avoid any technical hiccups.
    7. Engage Actively: Plan to participate actively in the meeting. Think about points you want to raise or questions you might ask to show your engagement and interest.

    View Full Transcript

    00;00;08;09 - 00;00;18;17
    Marisa Eikenberry
    Welcome back to Long-Distance Worklife, where we help you lead, work and thrive in remote and hybrid teams. I'm Marisa Eikenberry, a fellow remote worker. And joining me is my co-host and remote work expert, Wayne Turmel.

    00;00;18;20 - 00;00;20;17
    Wayne Turmel
    That would be me. Hi. How are you?

    00;00;20;23 - 00;00;22;07
    Marisa Eikenberry
    I'm great. How are you?

    00;00;22;10 - 00;00;33;07
    Wayne Turmel
    I'm great. It feels like a million years since we have recorded one of these. So this could be fun. Or it could be a car wreck. This is the joy of recording live, right?

    00;00;33;12 - 00;01;00;02
    Marisa Eikenberry
    Yeah. I was going to say, I mean, for those that are now scared, if you're first time listeners, do not shut this off, but that being said, today we're actually going to talk about acceptable meeting behaviors. So we actually got this survey sent to us by our boss, Kevin. And so it's a 2023 YouGov survey that was done of just different, acceptable or unacceptable leading behaviors.

    00;01;00;02 - 00;01;04;27
    Marisa Eikenberry
    And they start off with just behaviors in general. And then we actually go into generational stuff.

    00;01;04;29 - 00;01;25;10
    Wayne Turmel
    But now just to clarify, for the mere mortals out there who can't read our minds, YouGov is essentially this is a survey, internal survey of U.S. federal workers in all the branches, all the divisions, all the stuff right.

    00;01;25;12 - 00;01;27;03
    Marisa Eikenberry
    Now, lots and lots of people.

    00;01;27;05 - 00;01;27;27
    Wayne Turmel
    Context.

    00;01;28;03 - 00;01;50;04
    Marisa Eikenberry
    Yeah, exactly. And one of the first things that they did talk about, which we've talked about before, you know, we mentioned remote work, is that while we would like to think that this is a majority of the population, the majority of the population is not remote working. But they talked about 32% of Americans participate in virtual meetings for work and 37% for like personal calls.

    00;01;50;07 - 00;02;05;16
    Marisa Eikenberry
    So so that's where we're going with this. But Wayne, were there any that kind of stuck out to you from this first, you know, acceptable, not acceptable, graphic. And for those of you that are watching, I'm going to have this up on the screen.

    00;02;05;18 - 00;02;23;23
    Wayne Turmel
    Yeah, I think if we look at the general numbers, we're not getting generational or granular on this, just in general. Certain things make sense, right? Having a TV on in the background, smoking, although that's interesting.

    00;02;23;26 - 00;02;25;22
    Marisa Eikenberry
    Okay. So why is it interesting to you?

    00;02;25;26 - 00;02;56;05
    Wayne Turmel
    Well, it says a whole lot more about where society is gone than where the meetings have gone. Because if we think about why smoking was banned in the workplace, second hand smoke being rude and blowing smoke in somebody's face, all of that good stuff. A lot of people take remote meetings in the privacy of their own home or a hotel room, wherever they happen to be.

    00;02;56;08 - 00;03;01;21
    Wayne Turmel
    And secondhand smoke is not an issue. You cannot catch secondhand smoke.

    00;03;01;23 - 00;03;03;16
    Marisa Eikenberry
    Right through.

    00;03;03;16 - 00;03;05;03
    Wayne Turmel
    Zoom.

    00;03;05;06 - 00;03;07;05
    Marisa Eikenberry
    That is true.

    00;03;07;08 - 00;03;24;28
    Wayne Turmel
    So I think that says more about the fact that people just don't want anybody smoking at all. Whether or not it's rude on a meeting. Now, some of that is I come from the generation where I can remember people smoking in meetings.

    00;03;25;00 - 00;03;32;07
    Marisa Eikenberry
    Yeah, See that? I can't remember. I was old enough to still remember smoking in restaurants and there being a section for both.

    00;03;32;09 - 00;03;36;03
    Wayne Turmel
    And of course, I live in Las Vegas where you can still do that.

    00;03;36;10 - 00;03;52;15
    Marisa Eikenberry
    All right. Well, and then for our audio listeners, so for smoking, they said, you know, 75% of those surveyed said it's not acceptable in any meeting, while 12% said it's acceptable in informal meetings. And five said it's, 5% said it's acceptable in any meeting.

    00;03;52;17 - 00;04;27;27
    Wayne Turmel
    Yeah. One of the interesting things I found about this report is that there is an increasing, especially among people under older than dirt. There is an increasing gap between what it's okay to do in an informal meeting, you know teammates a teammate than in a formal meeting where you're doing a sales presentation or you have a customer on the line or whatever that works out to.

    00;04;27;27 - 00;04;31;03
    Wayne Turmel
    I think that is interesting.

    00;04;31;05 - 00;04;32;03
    Marisa Eikenberry
    yeah, for sure.

    00;04;32;05 - 00;04;39;24
    Wayne Turmel
    And where you find that a lot is, is it okay to have a child or a pet in your lap?

    00;04;39;26 - 00;04;41;05
    Marisa Eikenberry
    Right.

    00;04;41;07 - 00;04;51;25
    Wayne Turmel
    And interestingly, more people find it acceptable to have a pet in your lap than a kid in your lap, which in a strange way makes sense.

    00;04;52;00 - 00;04;54;21
    Marisa Eikenberry
    It really does.

    00;04;54;24 - 00;05;23;18
    Wayne Turmel
    But, you know, I can remember when remote work started to catch on. If you wanted to know whether or not somebody worked remotely on a regular basis or not, you'd be on a conference call and a dog would bark. And the people who worked remotely would say, say hi to Bailey for me. And the people who didn't work remotely were like, Is that a dog?

    00;05;23;21 - 00;05;38;00
    Wayne Turmel
    Like they'd never heard a dog before? Right. And so I think that gap between formal and informal, if I'm just talking to you, you know, I don't care.

    00;05;38;02 - 00;05;40;21
    Marisa Eikenberry
    Right, Right, Exactly. Like Max Barks. And it's fine.

    00;05;40;28 - 00;05;46;26
    Wayne Turmel
    Yeah. Max barks Or he jumps in my lap and I hold him up and go say hi to Auntie Marisa. Right, right.

    00;05;46;28 - 00;05;52;21
    Marisa Eikenberry
    Right. Yeah. My husband drops in behind me, and I'm just like, my God, Go away.

    00;05;52;23 - 00;06;00;02
    Wayne Turmel
    And I'm going, Hi, Parker. Right. Say hi to Uncle Ray.

    00;06;00;04 - 00;06;11;20
    Wayne Turmel
    So I think some of those are really interesting where you start to see some gaps. Is. Is it okay to eat?

    00;06;11;22 - 00;06;12;11
    Marisa Eikenberry
    Right? Right.

    00;06;12;15 - 00;06;28;22
    Wayne Turmel
    Is it okay to drink? There is a percentage of humans and I'm looking for it. And I'm wondering who these evil people are. 3%. No, it's not 3%. It's. I'm looking for drinking and nonalcoholic drinks.

    00;06;28;25 - 00;06;37;19
    Marisa Eikenberry
    Yeah. So 17% say it's not acceptable in any medium. 53% say it's acceptable in any meeting. And 22 say only informal meetings.

    00;06;37;23 - 00;06;42;06
    Wayne Turmel
    Yeah. The Geneva Convention says people are allowed hydration. Right.

    00;06;42;08 - 00;07;04;19
    Marisa Eikenberry
    Like I remember looking at this would be like, I don't think I have ever been bothered by somebody taking a drink ever. I can understand not wanting to be on a meeting and it's not a happy hour and like, they're clearly drinking a beer. Like, that's a problem. I get that. But like, I have a soda with me all the time and I drink it in meetings all the time.

    00;07;04;19 - 00;07;08;04
    Marisa Eikenberry
    And I never thought about it being a problem until I saw that.

    00;07;08;06 - 00;07;11;07
    Wayne Turmel
    Well, until we hold the intervention.

    00;07;11;09 - 00;07;16;06
    Marisa Eikenberry
    Well, you know, it could be worse.

    00;07;16;08 - 00;07;27;07
    Wayne Turmel
    So, you know, if we look at it, it's not really surprising what people think is acceptable and unacceptable. I suppose.

    00;07;27;09 - 00;07;31;01
    Wayne Turmel
    It gets interesting around formal and informal meetings.

    00;07;31;07 - 00;07;32;09
    Marisa Eikenberry


    00;07;32;11 - 00;08;06;19
    Wayne Turmel
    Right. And I have been on informal meetings. And again, everything is context, right? Right. I belong to a writer's group. We used to regularly have cocktails during our meetings. Yeah. If we're talking about it, work. I have had meetings with people overseas who, you know, are taking the meeting out of the kindness of their heart. But it's after dinner and they have a glass of wine or a beer with them as we're having it.

    00;08;06;19 - 00;08;08;12
    Wayne Turmel
    And it doesn't bother me.

    00;08;08;15 - 00;08;09;04
    Marisa Eikenberry
    Right.

    00;08;09;06 - 00;08;25;21
    Wayne Turmel
    First of all, they're the customer. What am I going to say? Okay. But also, it's an informal discussion. And I want I want a heightened level of informality because I think you communicate better that way.

    00;08;25;27 - 00;08;41;11
    Marisa Eikenberry
    Right. Yeah. I mean, I've been on some, you know, virtual happy hour stuff with sorority sorority meetings or webinars or whatever. And it's just like, yeah, like it's 9:00. If I have a cocktail, it's fine. If they have a cocktail, it's fine.

    00;08;41;14 - 00;08;52;23
    Wayne Turmel
    Now, one of the ones which is very personal to me because and people who regularly view this don't know this, but I wear hats a lot.

    00;08;52;25 - 00;08;54;22
    Marisa Eikenberry
    I thought about you when I saw the.

    00;08;54;25 - 00;09;22;26
    Wayne Turmel
    Different types of hats, but you'll notice that nobody on this podcast has ever seen me wearing a hat because I differentiate between work Wayne and Wayne in the rest of my life. However, the one time I do wear a hat on a work call is because I live on the West Coast. My day starts way earlier than everybody else's.

    00;09;23;03 - 00;09;52;20
    Wayne Turmel
    And if somebody's not necessarily a client, but if somebody on our team or somebody like that calls a meeting for 9:00 Eastern time, there is a pretty good chance I am not going to be showered and presentable. Right. And so I can throw on a shirt that's not a big deal, but all off and put on a baseball cap just so I don't look like Albert Einstein.

    00;09;52;22 - 00;10;09;25
    Marisa Eikenberry
    Well, I thought it was interesting, too, when I was seeing that, because, you know, we had a team member that she wore hats frequently and that was just part of her style. That was just how she was. And I was never bothered by it. When I would see out, it was usually a wow, like that. That's cool hat.

    00;10;09;25 - 00;10;18;29
    Marisa Eikenberry
    I hadn't seen or wear that one before or something like that. So I definitely found it interesting it being on this because it is an issue.

    00;10;19;06 - 00;10;26;06
    Wayne Turmel
    Most people who wear hats do it as a cheap attempt at branding and difference. Yeah, it's just myself included.

    00;10;26;13 - 00;10;27;21
    Marisa Eikenberry
    Right.

    00;10;27;23 - 00;10;32;06
    Wayne Turmel
    So that particular person that was part of her wacky.

    00;10;32;09 - 00;10;32;26
    Marisa Eikenberry
    Yeah, That was her.

    00;10;32;26 - 00;10;52;07
    Wayne Turmel
    Laid back style and it was great. One of the things that is important, if you're going to do that, though, and baseball caps are a problem for this, is they affect the lighting over your eyes and very often make it hard for people to see your eyes. And that can be a problem.

    00;10;52;09 - 00;10;55;13
    Marisa Eikenberry
    Right. And I can totally see that right.

    00;10;55;16 - 00;11;04;16
    Wayne Turmel
    Now where things get ugly as we look at that is generationally.

    00;11;04;18 - 00;11;05;27
    Marisa Eikenberry
    Yes.

    00;11;06;00 - 00;11;20;09
    Wayne Turmel
    What people find acceptable and what they don't. I used to think I was pretty cool. And and I do differentiate between formal and informal meetings.

    00;11;20;11 - 00;11;21;10
    Marisa Eikenberry
    Right.

    00;11;21;13 - 00;11;36;12
    Wayne Turmel
    And since extremely formal has never been my style. I'm fairly relaxed about some things, sometimes more than I should be. And I am a child of my generation.

    00;11;36;15 - 00;11;38;23
    Marisa Eikenberry
    Right. Okay, So give us an example.

    00;11;38;25 - 00;11;55;01
    Wayne Turmel
    I'm 62 years old, right? I'm looking at where there's a huge difference in what's acceptable and what's unacceptable. You know, walking around the room during the meeting.

    00;11;55;03 - 00;11;56;17
    Marisa Eikenberry
    Right.

    00;11;56;19 - 00;12;19;18
    Wayne Turmel
    There is no reason not to do that. I'm when I'm in the conference room, I very often because my joints ache and stuff and I have the attention span of an Irish setter, so I have to burn off energy. So I'll stand and move to the back of the room. Right. Stand against the back wall or something while the meeting is going on.

    00;12;19;21 - 00;12;29;17
    Wayne Turmel
    I tend not to do that on virtual meetings, but I think that's largely a function of my camera setup.

    00;12;29;19 - 00;12;30;26
    Marisa Eikenberry
    Right.

    00;12;30;29 - 00;12;44;04
    Wayne Turmel
    I'm on camera most of the time. If it's a telephone call, I'll walk down. There are there are ruts in our carpet from where I pace and walk during a comp during a telephone call.

    00;12;44;10 - 00;12;46;04
    Marisa Eikenberry
    Right.

    00;12;46;06 - 00;12;59;00
    Wayne Turmel
    But generally speaking, I'm a little more particularly if it's a camera meeting, I'm a little more traditional. Like now. I'll sit there like a good boy and do it.

    00;12;59;02 - 00;13;15;04
    Marisa Eikenberry
    Yeah, I do it too. And I have been on meetings or even streams that I watch where like, people have gotten up. And I think for me the issue is less that they've gotten up. It's that their mic is set up for that. And so now they're talking, I can't hear you.

    00;13;15;08 - 00;13;20;23
    Wayne Turmel
    You know what's worse? I just realized when I want to throttle the person.

    00;13;20;25 - 00;13;21;26
    Marisa Eikenberry
    Okay.

    00;13;21;28 - 00;13;23;29
    Wayne Turmel
    Not that I would.

    00;13;24;01 - 00;13;25;04
    Marisa Eikenberry
    Because you're virtual, so you're.

    00;13;25;04 - 00;14;01;15
    Wayne Turmel
    Actually laying hands on another human being is wrong. It's okay to want to just don't do it that way. But the big one for me and it's because I never do this, is I, I don't do face time or meetings, especially work meetings on my phone. When I'm having a conversation, a webcam conversation with they're on their phone and they're walking, and it's like being on the deck of the Titanic.

    00;14;01;17 - 00;14;25;18
    Marisa Eikenberry
    Like, it's super distracting. Well, not only that, but, like, okay, I'm. Somebody gets motion sick, really easy. And still, I literally cannot watch people do that. Like, I know it's a thing. And we've we've had people on our own team that have done that occasionally. And I'm just like, I literally have to hide your camera because otherwise I'm a puke all over the.

    00;14;25;20 - 00;14;26;14
    Wayne Turmel
    Yeah.

    00;14;26;16 - 00;14;30;26
    Marisa Eikenberry
    I am surprised that that wasn't mentioned in this list.

    00;14;30;28 - 00;14;40;13
    Wayne Turmel
    Yeah. I mean, it was I don't know, you know, the problem with surveys is they people answer the question that you ask.

    00;14;40;15 - 00;14;41;18
    Marisa Eikenberry
    Right.

    00;14;41;20 - 00;14;59;24
    Wayne Turmel
    Right. Nobody says, by the way. Yeah. This drives me crazy, too. I think the biggest one and this is true of the workplace in general, which gets generational conflict is what you're wearing on your call.

    00;14;59;26 - 00;15;04;10
    Marisa Eikenberry
    Right. Yeah. So.

    00;15;04;13 - 00;15;17;25
    Wayne Turmel
    So is it okay to wear your pajamas, you know? Do you wear what you sleep in on a zoom meeting? And, you know, I sleep naked, so the answer is no.

    00;15;17;27 - 00;15;20;05
    Marisa Eikenberry
    Thank you.

    00;15;20;07 - 00;15;23;24
    Wayne Turmel
    Welcome to another edition of too much information.

    00;15;23;26 - 00;15;29;29
    Marisa Eikenberry
    Like, unplug my headphones about. Do not need to know.

    00;15;30;01 - 00;15;38;24
    Wayne Turmel
    But. But it drives me crazy. My daughter wears pajamas. 24 seven. She goes to the grocery store in a onesie.

    00;15;38;27 - 00;15;39;23
    Marisa Eikenberry
    No.

    00;15;39;25 - 00;15;41;20
    Wayne Turmel
    It drives me insane.

    00;15;41;22 - 00;15;43;13
    Marisa Eikenberry
    Well, she's about a year younger than me.

    00;15;43;21 - 00;15;44;04
    Wayne Turmel
    Yes.

    00;15;44;11 - 00;15;55;17
    Marisa Eikenberry
    Okay. See, I was also the weird person, and I will confess, I'm weird that I wouldn't go to college classes in pajamas, and I felt like it was very respectful or disrespectful When. Why would somebody.

    00;15;55;17 - 00;16;01;22
    Wayne Turmel
    Go to college classes in pajamas? Why would you leave your dorm room?

    00;16;01;25 - 00;16;06;02
    Marisa Eikenberry
    We had 8 a.m. classes and I was like the only one in jeans.

    00;16;06;04 - 00;16;09;15
    Wayne Turmel
    I Yeah. But now you're an old soul.

    00;16;09;18 - 00;16;10;06
    Marisa Eikenberry
    That is true.

    00;16;10;08 - 00;16;20;01
    Wayne Turmel
    So, you know, I can appreciate that. That's. That's why I adore you. But it's not. But, Jim, is there, like, an obvious example?

    00;16;20;03 - 00;16;20;25
    Marisa Eikenberry
    Correct.

    00;16;20;27 - 00;16;21;09
    Wayne Turmel
    Right.

    00;16;21;16 - 00;16;23;10
    Marisa Eikenberry
    Right.

    00;16;23;12 - 00;16;48;28
    Wayne Turmel
    But what do you wear on a call? And again, context matters. Right. Right. If I'm working from home and because I'm always working from home and you have a question and we have to get on a zoom or whatever, call real quick. If I'm in my gym shorts, you know, if I'm not dressed 100% professionally, it doesn't matter because it's you and me.

    00;16;48;28 - 00;16;51;14
    Wayne Turmel
    It's going to be a five minute conversation and we're out.

    00;16;51;20 - 00;16;53;12
    Marisa Eikenberry
    Yep.

    00;16;53;15 - 00;16;56;02
    Wayne Turmel
    If I'm in front of a customer, a.

    00;16;56;05 - 00;16;58;03
    Marisa Eikenberry
    Totally different ballgame.

    00;16;58;06 - 00;17;03;15
    Wayne Turmel
    You know, from the hips up, I need to be dressed like an adult.

    00;17;03;22 - 00;17;04;28
    Marisa Eikenberry
    Right.

    00;17;05;00 - 00;17;09;28
    Wayne Turmel
    I have worn a shirt, tie and cargo shorts. I have done that more than once.

    00;17;10;00 - 00;17;11;06
    Marisa Eikenberry
    That's okay.

    00;17;11;08 - 00;17;12;24
    Wayne Turmel
    The customer doesn't see it.

    00;17;12;27 - 00;17;33;09
    Marisa Eikenberry
    Yeah. I mean, I've occasionally done that where I've had yoga pants and, like, something really nice or there when it's really cold in my office. I have one of those like, Snuggie blanket things that, I mean, like I it's, it's Navy blue. I put on it. I look like Cookie Monster. Like it's a thing, but it's super warm.

    00;17;33;12 - 00;17;46;03
    Marisa Eikenberry
    But you better believe if I'm sitting here and working with it on and you or Kevin or somebody else is like, Hey, we have a meeting real quick. It's Hey, can you give me a second? And I will remove that because I do have standards. Yeah.

    00;17;46;03 - 00;17;57;14
    Wayne Turmel
    And I think that goes to a larger conversation which is worth having someday about formality or informality in the workplace.

    00;17;57;16 - 00;17;58;14
    Marisa Eikenberry
    Right.

    00;17;58;16 - 00;18;24;17
    Wayne Turmel
    I was working with 45 h.r. People at a client yesterday, and we were talking about what are the things that they're dealing with and dress code and a appropriate and inappropriate clothing in the workplace has bloomed as a problem.

    00;18;24;19 - 00;18;40;08
    Marisa Eikenberry
    Yeah, I've seen it in sorority meetings sometimes, too. And i'm like this is supposed to be business wear, and you have a denim skirt on. Like, we would have set them home if it was when I was in, but it was like, Well, we can't say that now.

    00;18;40;10 - 00;18;51;04
    Wayne Turmel
    Yeah, it's interesting. I just go back to what somebody told me, just post-COVID when people were coming back and she goes, They've gone feral.

    00;18;51;06 - 00;18;52;14
    Marisa Eikenberry
    Right.

    00;18;52;16 - 00;19;15;08
    Wayne Turmel
    Like there used to be because the workplace was I mean, it was largely homogenous. But even if it wasn't homogenous demographically, there were just codes and the way things were done and they were the way things have been done for 100 years. And you had work clothes and you had plain clothes. Right, Right. It's like going to school.

    00;19;15;12 - 00;19;43;02
    Wayne Turmel
    I had school clothes and plain clothes. They weren't the same. And when we worked from home, the it wasn't just that you're home. You can wear whatever the heck you want, but the social pressure about what you wore went down. So even now, men who wear suits to the office rarely wear a tie. Yeah, like they'll wear a jacket, button down shirt.

    00;19;43;02 - 00;19;43;21
    Wayne Turmel
    I mean, they'll look.

    00;19;43;27 - 00;19;44;18
    Marisa Eikenberry
    They still look nice.

    00;19;44;24 - 00;19;48;16
    Wayne Turmel
    But they're not wearing, you know, the double Windsor at their throat.

    00;19;48;19 - 00;19;50;10
    Marisa Eikenberry


    00;19;50;13 - 00;20;14;23
    Wayne Turmel
    And I think that what that does and this gets back to the Spider-Man paradox, right? With great power comes great responsibility is just because you can dress a certain way or act a certain way or get away with doing something online that you can't or wouldn't do in the office doesn't mean you should.

    00;20;14;25 - 00;20;20;16
    Marisa Eikenberry
    Right. I mean, there's still a level of respect, both for yourself and for whomever you're on the call with.

    00;20;20;18 - 00;20;34;02
    Wayne Turmel
    And, you know, yes, you are a grown person. Yes. You can make your own choices. You know, it's the whole thing about do you get dressed in work, appropriate attire in the morning.

    00;20;34;05 - 00;20;34;19
    Marisa Eikenberry
    Right.

    00;20;34;22 - 00;20;55;15
    Wayne Turmel
    Even when nobody's going to see you. Right. There is evidence psychologically that it affects how you think and how you work in your level of professionalism. And there are plenty of people who say, shut up, old man, my onesie is fine and it doesn't affect the outcome of my spreadsheet.

    00;20;55;17 - 00;21;17;25
    Marisa Eikenberry
    Right. Like, I know some people that they feel like even when they're working from home, I'm going to wear shoes because for them, like even just having, you know, whatever they're wearing, having shoes is the thing that helps them be productive. I am not one of those people. I will admit I'm barefoot right now and have a blanket on my lap, but I'm still appropriately dressed.

    00;21;17;27 - 00;21;23;10
    Wayne Turmel
    And so senior notes. Send your notes to Wilma Flintstone here.

    00;21;23;13 - 00;21;30;01
    Marisa Eikenberry
    Right. But like I would have been even without this podcast, because that's just I'm just a.

    00;21;30;03 - 00;21;56;05
    Wayne Turmel
    From the house down. It's the Wild West. You could do whatever you want from the bellybutton up. You better look like you're working. A couple of things. We are way past time and we have had an inordinate amount of fun, and I think there are some important things to think about this right? Where do the generational differences? Right.

    00;21;56;07 - 00;22;25;10
    Wayne Turmel
    If I'm going to coach somebody about their appearance or their demeanor. Am I doing it because it's a valid business reason? Am I doing it because I am an old man? Right? Right. That is a conversation worth having when it's you and I talking. The level of formality is much lower than when I'm talking to a client. And it should be right.

    00;22;25;13 - 00;22;35;01
    Wayne Turmel
    Right. If you are inappropriately informal in a important business meeting. Right. The VP is on the call.

    00;22;35;04 - 00;22;35;24
    Marisa Eikenberry
    Yeah.

    00;22;35;26 - 00;23;13;04
    Wayne Turmel
    Your AC DC T-shirt may not be the best choice, but again, it's incumbent on us. Yes, the rules are changing. Yes, they are more flexible than they ever were. And what is the minimum professional standard in your industry, on your team, in your organization? Absolutely. And those are the things we need to think about. Look at me wrapping all this up, trying real hard to sound like we've had a professional discussion instead of venting, which we've largely been discussed.

    00;23;13;07 - 00;23;32;16
    Marisa Eikenberry
    And that being said, if you would like to know how to be more professional in your meetings and remote work, you can check out our long distance leadership series at Kevin Ikenberry, dot com slash LDL s. Thank you for listening to the long work life for shownotes transcripts and other resources. Make sure to visit long distance work dot com.

    00;23;32;18 - 00;23;51;14
    Marisa Eikenberry
    If you haven't yet, subscribe to the podcast so you won't miss any future episodes. And while you're there, be sure to like in review. This helps us know what you love about our show. Feel free to contact us via email or LinkedIn with the links in our show notes and let us know you listen to this episode or even suggest topic for Wayne and I to tackle any future episodes we would love.

    00;23;51;18 - 00;24;01;28
    Wayne Turmel
    And tell us. Tell us your meeting. Yes. Are we right? Are we wrong? Am I a grungy, grumpy old man yelling at clouds, or do I have a point?

    00;24;02;01 - 00;24;06;12
    Marisa Eikenberry
    Am I just an old soul? Don't know how to act at 32 inches your shoes.

    00;24;06;13 - 00;24;07;28
    Wayne Turmel
    Darn it.

    00;24;08;00 - 00;24;16;26
    Marisa Eikenberry
    I might slip. Or sometimes when my feet are cool, thick you for joining us, everybody. And as Wayne likes to say, don't let the weasels get you down.


    Timestamps

    00:00 Introduction
    01:30 Hat Etiquette
    04:20 Pets in the Picture
    07:15 Eating on Camera
    10:05 Drinking Beverages
    13:50 Background and Environment
    17:40 Technical Preparedness
    19:45 Generational Differences
    21:30 Meeting Participation
    24:50 Conclusion

    Related Episodes

    Additional Resources

    Order The Long-Distance Team

    Remote leadership experts, Kevin Eikenberry and Wayne Turmel, help leaders navigate the new world of remote and hybrid teams to design the culture they desire for their teams and organizations in their new book!

    Read More
    Guests, Hybrid Work, Surviving Remote Work, Working Remotely

    Deciphering the Dynamics of Hybrid Work with Henry O’Loughlin

    Wayne Turmel engages with Henry O'Loughlin from Buildremote, delving into the nuanced world of remote and hybrid work. Henry, with his rich experience in managing a fully remote marketing agency, brings to the table a treasure trove of learnings and reflections on what it really takes to operate successfully in a remote setup. From redefining communication norms on Slack to addressing the misconceptions about remote work, this episode is a deep dive into the transformational journey of workplace dynamics. The discussion pivots around the intriguing concept of 'peak hybrid' and explores the trajectory of remote work in the future, including its impact on talent pool expansion and office space utilization. 

    Key Takeaways

    1. Embrace the Learning Curve in Remote Work: Reflect on your own remote work practices and be open to evolving them through trial and error, just as Henry did with his marketing agency.
    2. Evaluate Your Communication Tools: Assess how your team uses communication tools like Slack. Set clear guidelines to ensure these tools support, rather than dictate, your work culture.
    3. Consider the Benefits of a Fully Remote Team: Think about expanding your team beyond geographic boundaries to tap into a wider talent pool, enhancing diversity and skill availability.
    4. Reevaluate Your Need for Physical Office Space: If you're in a leadership position, consider the necessity and efficiency of your current office space in light of increased remote work trends.
    5. Plan for a Future with More Remote Work: Strategize for a work environment where remote work might become the norm. Consider how this shift could affect your business model, team dynamics, and operational strategies.
    6. Understand the Hybrid Work Model as a Transitional Phase: Recognize that the current hybrid work model may be a stepping stone towards more flexible work arrangements. Use this understanding to guide your long-term planning and policy development.
    7. Stay Informed on Evolving Work Trends: Regularly update yourself on trends and best practices in remote and hybrid work to ensure your strategies remain relevant and effective.

    View Full Transcript

    00;00;08;02 - 00;00;39;29
    Wayne Turmel
    Greetings, everybody. Welcome to the Long-Distance Work Life Podcast. My name is Wayne Trammell. I am your host today. We are without Marissa, but that means we have another cool guest joining us and we will try to stir the pot a little bit with Henry O'Loughlin in just a moment. This is the podcast. For those of us trying to thrive, survive, generally make sense and keep the weasels at bay in the world of remote and hybrid work.

    00;00;40;02 - 00;00;48;20
    Wayne Turmel
    Welcome. Welcome. I am going to bring in our guests now Henry O'Loughlin is with Build Remote. Hey, Henry, How are you?

    00;00;48;22 - 00;00;50;24
    Henry O'Loughlin
    I'm doing great. Thanks for having me, Wayne.

    00;00;50;26 - 00;01;09;20
    Wayne Turmel
    Well, thank you, man. We are going to have, I suspect, a very fun discussion about whether or not we have, in fact, reached peak hybrid. And I'm going to leave that there as a teaser for the audience. While you tell us a little bit about you and build a remote. Yeah.

    00;01;09;20 - 00;01;28;12
    Henry O'Loughlin
    So I ran a fully remote marketing agency for six years. I worked there for eight years. So this is going back way before the pandemic. And we in my mind, we tried something and then always it was a mistake. And then we'd try something new and it was like that second or third try was the right way to do it.

    00;01;28;13 - 00;01;52;22
    Henry O'Loughlin
    So we learned a lot about how to run a remote company for years before 2020. 2020 came around and I saw a lot of bad advice about how to operate remotely, how to work from home. So I started building remote just as a way to talk about that. And now that's my full time work and company. And what I do is I help small businesses operate remotely.

    00;01;52;24 - 00;02;18;06
    Wayne Turmel
    I want to talk before we get into the subject that we supposedly are talking about. I want to talk a little bit about the early days, because you said something very unashamedly that most people don't want to cop to, which is this notion of we're going to change the way we do business and we're absolutely going to get it right the first time and everything everybody tells us is going to work.

    00;02;18;08 - 00;02;25;10
    Wayne Turmel
    And you said that didn't happen. Give us tell us where you bumped your nose so we don't feel so bad.

    00;02;25;12 - 00;02;50;17
    Henry O'Loughlin
    Yeah, I think the you're not physically together. So if you come from an office and everyone is used to working that way, then you go to remote. You sort of want to. The instinct is to build back the way of working in an office, but over the internet. So your instinct is to meet more, to be more available online, on Slack or email, to show that you're there at your desk working.

    00;02;50;19 - 00;03;11;08
    Henry O'Loughlin
    So you want to respond to emails quickly. You want to respond to Slack quickly, you want to have more one on ones. You want to have more stand up meetings. And we did all of that stuff as well. And all of that actually is sort of the opposite of what you want to do remotely in my mind. You don't want to fill a day with Zoom meetings.

    00;03;11;08 - 00;03;20;14
    Henry O'Loughlin
    That's miserable. I'm a huge advocate for remote work. Sitting on Zoom for six out of eight or 9 hours a day is not fulfilling.

    00;03;20;16 - 00;03;41;27
    Wayne Turmel
    Okay, so let me stop you There, because this is a really it's a vital point. And I agree with you in most ways, because the problems come when we're trying to replicate the office environment and we're not. Right. But what did you learn, given that you had to onboard people and hire people and do all the stuff the companies have to do right.

    00;03;42;00 - 00;03;51;08
    Wayne Turmel
    What were one or two key things that you went, this isn't what we thought it was going to be, either for good or evil.

    00;03;51;08 - 00;04;14;06
    Henry O'Loughlin
    One big one would be Slack. So we implemented that without any rules or guidelines in the way. The way I talk about Slack is that it will set your culture for you if you don't put guidelines on it and you may not like the culture. And that's what we went through. So. So for the example of Slack, it can turn into like a digital punch clock, which is not what we were looking for at all.

    00;04;14;06 - 00;04;39;16
    Henry O'Loughlin
    We don't care at the time we're running this business. When people are online, we just care about them doing their jobs well and providing value to the company through their jobs. If that means they're not online from 1 to 2 p.m., that's fine. But Slack. Basically you have the green, yellow, red buttons. People want to be green just innately to show that they're there.

    00;04;39;18 - 00;05;05;24
    Henry O'Loughlin
    They want to respond and quickly to show that they're there, which in my mind that switches the priority from important work or deep work to shallow, urgent work. And so if someone's just receiving Slack messages and responding, they're perceived as super helpful and a great teammate, whereas really they're just interrupting their their more important work throughout the day.

    00;05;05;27 - 00;05;26;05
    Henry O'Loughlin
    So we had to like reverse our communication expectations on Slack rather than saying we started out like, That's great. Everyone comes on and says hello. Then we had to switch it to, You can do that if you'd like, but you don't have to. And then if somebody is online and responding quickly, it would be we actually encourage you to get off of Slack.

    00;05;26;07 - 00;05;35;02
    Henry O'Loughlin
    It's a distraction. So we had to basically still use Slack, but switched the communication expectations completely. That's the one that stands out the most in my mind.

    00;05;35;06 - 00;05;57;22
    Wayne Turmel
    Yeah. And, you know, for the record and, you know, in case anybody's a shareholder, we're not saying that Slack is inherently evil and don't use it. It's like everything else. It's it's Are you conscious and intentional about how you're using it and how you use it to form the culture, not the other way around. I love the way you said that.

    00;05;57;25 - 00;06;21;28
    Wayne Turmel
    So let's get to the topic that we're discussing today, which the title is intentionally. I don't want to use the word, but the word disturbing is in the sentence. You know, you are stirring things up a bit when you say we have reached peak hybrid. There is a lot of discussion about this. Why are we at peak hybrid and why?

    00;06;21;28 - 00;06;27;06
    Wayne Turmel
    Or is this kind of as much as it's going to get and be? Yeah.

    00;06;27;09 - 00;06;47;09
    Henry O'Loughlin
    First, I probably want to start defining hybrid because that could mean a ton of different things. So when I say that, I mean in the current form or current definition of hybrid work, which in my mind is people are near the most people are near an office, they go in two or three days a week and they work from home two or three days a week.

    00;06;47;11 - 00;06;55;20
    Henry O'Loughlin
    That's sort of how I would define hybrid work right now. That's what I'm saying has peaked out. That will only decline from here.

    00;06;55;22 - 00;07;20;28
    Wayne Turmel
    Yeah, And and that makes sense because what you're talking about is not a conscious way of working. It's we've reached some sort of agreement where we'll bring people into the office as much as we can without them quitting and yeah, and give people the illusion of control over their time while still insisting they come into the office. And that is what a lot of people are calling hybrid.

    00;07;21;04 - 00;07;23;14
    Wayne Turmel
    But it's not really hybrid work.

    00;07;23;17 - 00;07;28;07
    Henry O'Loughlin
    Yeah, well, how would you define hybrid work when how?

    00;07;28;15 - 00;07;55;20
    Wayne Turmel
    man, this isn't supposed to be my interview. I think hybrid work does have components of you meet and get together on occasion. And what's different is right now we're kind of who works where is kind of where hybrid sits. And I think true hybrid also includes the factor of time, which is who does what, where, but also when it happens.

    00;07;55;22 - 00;08;04;17
    Wayne Turmel
    And that creates the flexibility and a different mindset to me. Yeah, you're the one who started this with the title, You tell me.

    00;08;04;20 - 00;08;24;06
    Henry O'Loughlin
    Yeah. Yeah. So I mean, I would just say it's currently three days in the office, two days at home. Everyone essentially is supposed to live near an office and you work partly remotely, partly in the office that that's the one that is peaking. And I can kind of take you through my thoughts on why. But yeah, please.

    00;08;24;08 - 00;08;25;14
    Wayne Turmel
    If there are three.

    00;08;25;14 - 00;08;48;20
    Henry O'Loughlin
    Basic work models, remote hybrid or office based hybrid to me has the the most issues of all of them. One is that it's it's essentially remote but with an office so it's it's not quite its own model it because everything has to have a digital component since some people might be there on a monday and some might not.

    00;08;48;20 - 00;09;18;24
    Henry O'Loughlin
    So you're essentially remote anyhow. You're just calling it something different. That's that's the first. The second problem is it's the hardest on communication, internal communication to me, because if everyone's remote, you know how to communicate. It's zoom for meetings, it's slack for quick messages, it's Gmail for for longer messages. If you have if you're hybrid, you don't know if the meeting should be in person, should be on Slack or should be a combination, which is the hardest.

    00;09;18;24 - 00;09;38;27
    Henry O'Loughlin
    You don't know if decisions should be made over a project management board on the Internet or they should be made in a boardroom, then recorded somehow and moved to the Internet. Three You're inherently running two systems at once, which is hard. So you're you're having to operate both ways and you better be good at both or neither works.

    00;09;38;29 - 00;10;03;11
    Henry O'Loughlin
    The biggest one of all to me is it it reduces your talent pool greatly versus remote work. That's probably the biggest thing about going fully remote is your talent pool switches from We can hire within a 50 mile radius of our city that's office to we can hire anywhere in the country or the world. That's that's the huge promise of remote work.

    00;10;03;17 - 00;10;34;20
    Henry O'Loughlin
    When you say you're hybrid, you still want to hire near an office, but you don't want to use the office as much, so you're greatly reducing your talent pool essentially. Then finally, I think I'd say is that another way to define hybrid work in its current state is unused office space. So if people come in three days a week, that means you're 40% unused office space, two days a week, 60% unused office space, and that just companies don't sit on expenses.

    00;10;34;20 - 00;10;47;24
    Henry O'Loughlin
    They don't need long term to compete. You have to essentially drive out the waste of your operations, and that will inherently push people to reduce office space, pushing them closer to remote.

    00;10;47;26 - 00;11;16;18
    Wayne Turmel
    That's so I mean, your points are all really well taken. I don't disagree at the core with any of them. So why do you think we've settled on hybrid right now? Is it purely a matter of we don't know what the alternatives look like? Is it purely this is a gateway drug to more remote work? Yeah. What what's going on?

    00;11;16;21 - 00;11;31;09
    Wayne Turmel
    That we are in this hybrid state? Because I think there is particularly on the part of business owners and and bosses, just a big sense of we have no freaking idea what's going on.

    00;11;31;11 - 00;11;54;17
    Henry O'Loughlin
    That's what it seems like to me too. Yeah. So I think the reason is it's been like one great concession. If you were to paint with broad brushes, most of the people want to work remotely. Most of the time, and most of the managers that have some sort of sunk cost into office space want people to come in and we sort of end up in the middle.

    00;11;54;20 - 00;12;00;06
    Wayne Turmel
    Yeah, most of what we call hybrid work is in fact just kind of an uneasy compromise.

    00;12;00;06 - 00;12;02;02
    Henry O'Loughlin
    That compromise. There you go.

    00;12;02;05 - 00;12;31;22
    Wayne Turmel
    That is true. Yeah. Is it true that everybody wants to work remotely? I mean, right now I think the number is about 25% Do it. I know plenty of people who never mind whether the bosses forget the bosses for a moment. There's the individual workers. Not everybody wants to work from home. I think that's an assumption that the remote work kind of advocates zealots like to throw out there.

    00;12;31;25 - 00;12;33;18
    Wayne Turmel
    How true is that?

    00;12;33;21 - 00;12;53;09
    Henry O'Loughlin
    No, it's not true. So I was just painting with a broad brush, trying to say the surveys that say like 65% or 80% would like to work from home. Part of the time or, you know, those like big numbers, which most of the people most of the time. No, not everyone wants to work right now. Everyone wants to work from home all the time.

    00;12;53;09 - 00;13;17;07
    Henry O'Loughlin
    That's absolutely true. And there's a lot about it. But it could depend on your phase of life. Right. So I've said it before where I moved to a new city when I was 23, and I was glad I worked in an office with 600 people. I made friends, I met my wife. It was great, right? I wouldn't want to work from home 23 with three roommates sitting in my bedroom the whole day.

    00;13;17;07 - 00;13;41;02
    Henry O'Loughlin
    That's that doesn't sound fun. So there's absolutely scenarios where remote workers or working from home or specifically isn't right for people, but generally with like the compromise of two or three days a week in the office, you can kind of see that most of the people would like either the flexibility or the option to just not be coming in the office all five days anymore.

    00;13;41;03 - 00;13;43;14
    Henry O'Loughlin
    That seems to summarize it pretty well.

    00;13;43;17 - 00;14;12;19
    Wayne Turmel
    I think the word that and and this is why I added the concept of time, but that's Wayne's definition of it. I think it's the flexibility. Yeah, that makes hybrid kind of the middle option. Yeah, I've talked to me if I'm the business owner now, I mean, you're the business owner. I probably have very real concerns about hiring people who aren't in the office all the time.

    00;14;12;25 - 00;14;32;01
    Wayne Turmel
    Some of them are, you know, plantation mentality. You got to keep an eye on them or they'll slack off. Some of it is legitimately. That's how I grew up. That's how I learned business was done. I can't imagine it being any other way. How do you have conversations with business owners about this?

    00;14;32;03 - 00;14;49;24
    Henry O'Loughlin
    Yeah, well, I would I would want to add one thing that I think is a key point that I don't I don't think a lot of people talk about. So you have two, two ways of operating in the office work and remote work. And let's say your company and you do operate a business. Your company was fully in the office.

    00;14;49;26 - 00;14;50;10
    Wayne Turmel
    You've.

    00;14;50;12 - 00;15;18;26
    Henry O'Loughlin
    Built all of your processes, systems, communication around physically being together, and you're good at that system. 2020 comes around and you are forced to switch to remote work. You haven't selected it proactively, right? And you're bad at that system. So you're you're good in the office and you're bad at remote. So essentially there's a big conflation going on that the office is good and remote is bad.

    00;15;18;26 - 00;15;40;26
    Henry O'Loughlin
    But really it's I'm good at the office and I'm bad at remote. And that's a huge distinction that we're not talking about right now, is that you're bad at the new system and you're good at the old system. So your inherent bias would be to go back to what you're good at. So I understand that completely. And it doesn't mean remote work can't be done for a company.

    00;15;40;26 - 00;15;46;10
    Henry O'Loughlin
    It just means that your skills have been and processes have been developed for the office.

    00;15;46;12 - 00;16;01;20
    Wayne Turmel
    So what do we need to learn or unlearn if that's not going to be the sticking point? Right. If we're going to make conscious decisions about where we work and when we work, how we work, what do we need to learn or unlearn that makes us currently bad at remote?

    00;16;01;23 - 00;16;05;05
    Henry O'Loughlin
    Yeah, it's a it's a great question. I think the.

    00;16;05;07 - 00;16;06;06
    Wayne Turmel
    Big, big.

    00;16;06;06 - 00;16;43;28
    Henry O'Loughlin
    Difference is that is that part you said if I'm the biggest judge of people's performance is just like seeing they're seeing them, they're at their desk for a certain amount of time and having quick conversations that seem to move something forward. All that has to go away with the remote. Unfortunately, it the way you operate your company remotely, if it's if it's going well in my mind, is that you understand what each role is supposed to bring in value and what sort of output it's supposed to do, and you sort of get out of the way and the people need to do the work and do the work well.

    00;16;43;28 - 00;17;04;04
    Henry O'Loughlin
    Companies that are switching from the office to remote need to think about understanding what value each role needs to bring a lot more than just watching people do the work that that's the big shift. And it's it's really hard. It took us years to make that shift.

    00;17;04;08 - 00;17;29;02
    Wayne Turmel
    Okay. So we're nearing the end of our time and the premise here is that right now hybrid work is kind of the catch all, and it's where everybody's settled while we figure out what we want to be when we grow up. You what do you think ultimately the balance is going to be between fully remote work and fully co-located?

    00;17;29;06 - 00;17;52;02
    Henry O'Loughlin
    I think for all desk jobs, knowledge workers, whatever you want. Anyone who can work this way, I think most of them will be most remote, all or most of the time. At some point, I think. I think the niche will become 50 to 200 people all in one city working on the same project from one office. I think.

    00;17;52;02 - 00;18;20;02
    Henry O'Loughlin
    I think it basically flips from where it was in 2019. Let's say. And I think in that transition you're going to see this massive commercial real estate crash because the value of real of office space is so much less than we thought it was. I think what happens is that price plummets, leases run off, companies reduce space or get rid of space altogether.

    00;18;20;04 - 00;18;43;10
    Henry O'Loughlin
    The cost to lease these split offices goes way down and companies start to scoop it up again as a place for people to work outside of the home. But it's not their operating model anymore. It's essentially like a co-working space for your people in certain cities. That's that's where I think all of this is is going.

    00;18;43;12 - 00;19;17;14
    Wayne Turmel
    There is a three bear conversation I would love to have, though. I'm sure active on cities, on right, countries on all kinds of things. I don't think we've figured this out yet. But your premise that what we're calling hybrid, which may or may not really be hybrid, but what we're calling hybrid is really a placeholder until we figure all this out and I don't really think you're wrong on that, which makes lousy podcasting, but lovely conversation.

    00;19;17;16 - 00;19;40;13
    Wayne Turmel
    So thank you so much. Henry LOFLAND We build remote. Thank you for being with us. For those of you who are listening, you know how podcasts work. If you enjoyed this conversation and I can't believe you didn't, please like and subscribe. Tell your friends word of mouth matters unless you didn't like it. In which case it's just a little secret.

    00;19;40;15 - 00;20;12;29
    Wayne Turmel
    You can find links to Henry's company. You can find links to Henry, all kinds of good stuff on our website. Long distance work life dot com. You can find transcripts and recordings of past episodes. And if you are confused about how do we lead in this new world of remote and hybrid and whatever the heck you want to call it, I urge you to take a look at our Long Distance Leadership series.

    00;20;13;02 - 00;20;41;12
    Wayne Turmel
    It's available for organizations, but it's also available as open enrollment. Anybody from anywhere can join these live virtual instructor led training sessions. The link is below my face. It's also on the website and we urge you to join us. Thank you so much, Henry. Thanks for being with us. Man. I really enjoyed this conversation and I trust our listeners did too.

    00;20;41;15 - 00;20;43;09
    Wayne Turmel
    Got to do it again sometime.

    00;20;43;11 - 00;20;45;17
    Henry O'Loughlin
    Sounds good. Thanks a lot, Wayne.

    00;20;45;20 - 00;21;00;02
    Wayne Turmel
    And remember, every week we have new episodes. Marissa will be back next week. I think we are doing pet peeves, which is always amusing. Have a great week. Don't let the weasels get you down.


    Featured Guest

    Name: Henry O'Loughlin

    About: Founder at Buildremote. Helps teams implement the Remote Operating System, which is a system he's built to maximize productivity, employee happiness, and profit for distributed teams. 


    Timestamps

    00:00 Introduction
    01:09 The Evolution of Remote Work
    02:25 Challenges in Transitioning to Remote Work
    04:14 Redefining Communication
    06:21 Hybrid Work: A Middle Ground or a Compromise?
    10:03 Remote Work: Reshaping Talent Pool and Office Dynamics
    17:29 The Future of Work: Office, Remote, or Hybrid?
    19:17 Conclusion

    Related Episodes

    Additional Resources

    Order The Long-Distance Team

    Remote leadership experts, Kevin Eikenberry and Wayne Turmel, help leaders navigate the new world of remote and hybrid teams to design the culture they desire for their teams and organizations in their new book!

    Read More
    Guests, Leadership, Surviving Remote Work, Working Remotely

    Beyond the Office Walls: Mastering Remote Work with Jeanna Barrett

    Wayne Turmel engages in a captivating discussion with Jeanna Barrett, the founder and Chief Remote Officer of First Page Strategy. This episode delves into the intricacies of building a successful, fully distributed company. Jeanna shares her journey from the early days of remote work, pre-pandemic, to the current global landscape, offering invaluable insights into effective remote work strategies, the importance of tech-savviness, and the transformational role of project management platforms in remote operations.

    Key Takeaways

    1. Prioritize Project Management Platforms: Emphasize using project management tools over traditional communication methods like email for better transparency and organization in remote work settings.
    2. Adopt a Remote-First Mindset: Understand that remote work is not just working from home; it requires a shift in operations, prioritizing asynchronous communication and reducing unnecessary meetings.
    3. Tech Savviness in Remote Teams: Recognize the importance of being comfortable with technology. Successful remote work depends on the team's ability to adapt to and efficiently use various digital tools.
    4. Effective Hiring for Remote Culture: Focus on hiring individuals who are not only skilled in their field but also comfortable with remote work and technology. This ensures a smoother integration into remote-first operations.
    5. Rethink Meetings and Asynchronous Work: Challenge the norm of scheduling meetings for every discussion. Utilize asynchronous communication methods to enhance productivity and reduce meeting fatigue, allowing for more focused and deep work.

    View Full Transcript

    00;00;08;28 - 00;00;40;15
    Wayne Turmel
    Hello, everybody. Welcome once again to the Long-Distance Work Life podcast, the show where we aim to help you work, thrive, survive, get through, keep the weasels at bay in the constantly changing world of remote and hybrid work. My name is Wayne Turmel. Marissa is not with us today, which means that we are joined by a very, very smart person who's going to talk to us about some factor of their business.

    00;00;40;18 - 00;01;00;12
    Wayne Turmel
    And I am particularly happy today to welcome. Here she comes. Jan Barrett, who is the founder and chief remote officer of a company called First Paid Strategy. All her information will be on the show notes, as you would expect. Jana. How are you?

    00;01;00;14 - 00;01;03;06
    Jeanna Barrett
    I'm great, Wayne. Thanks for having me.

    00;01;03;09 - 00;01;12;15
    Wayne Turmel
    Thank you for being had. What what should people know about you and first page before we jump into.

    00;01;12;18 - 00;01;33;10
    Jeanna Barrett
    Yeah. So I started first page eight years ago, 2016, before the pandemic, because I wanted to travel and work and build a company that fit how I wanted to work. And I wasn't finding those companies any more when I was living in San Francisco. So I left. I've been building this growth marketing agency for the last eight years.

    00;01;33;10 - 00;01;44;12
    Jeanna Barrett
    We are fully distributed. We had 30 to 40 teammates across the globe and we're constantly perfecting being a remote first company.

    00;01;44;15 - 00;01;51;13
    Wayne Turmel
    And I know you walk it like you talk it because you are in Yucatan today.

    00;01;51;15 - 00;01;53;03
    Jeanna Barrett
    Yeah.

    00;01;53;06 - 00;01;57;07
    Wayne Turmel
    And yet you live on a little island in Honduras.

    00;01;57;10 - 00;01;57;21
    Jeanna Barrett
    Yes.

    00;01;57;21 - 00;01;59;23
    Wayne Turmel
    And I am insanely jealous.

    00;01;59;25 - 00;02;28;13
    Jeanna Barrett
    Yeah. I actually started my company right when I left San Francisco. I moved to build these islands in Ambergris Quay, an island in Belize for six years. And then the last two years, I relocated to Roatan, Honduras, which is another Caribbean island on the west coast of the Caribbean. And yeah, and I often travel. I mean, I've shared with people that I've worked remote from a sailboat, from an RV, from a golf cart, like we drove golf carts on Fergus Quay.

    00;02;28;15 - 00;02;36;02
    Jeanna Barrett
    So I definitely walk the walk and am a big proponent of like how you do remote work, right?

    00;02;36;04 - 00;03;07;17
    Wayne Turmel
    Well, that's what I want to talk about, because as we talked about before, the cameras started rolling. I mean, companies have to thrive and they have to work. And, you know, people have to make money in order to be employed. But what I'm really fascinated by is you started creating your company intending to be fully remote pre-pandemic. And I'm curious as to let's start with what you knew had to happen and what you set up.

    00;03;07;19 - 00;03;10;15
    Wayne Turmel
    Right. In order for that to.

    00;03;10;17 - 00;03;11;05
    Jeanna Barrett
    You.

    00;03;11;10 - 00;03;12;05
    Wayne Turmel
    Start.

    00;03;12;07 - 00;03;35;11
    Jeanna Barrett
    So the biggest thing that for a company is I don't have offices. You still have to have an office and that is your tech stock. So how people come together, how people communicate, how you get jobs done, all happen now in tech, in technology, instead of in an office. So it was really important for us to really choose the right tech sector.

    00;03;35;11 - 00;03;59;00
    Jeanna Barrett
    You want to have all the right tools, not too many tools, and that is was also like an interesting experience for me as a founder, because it's not so easy as just like setting up these remote tools. It now has become a full time job. You have to have an operations person running these tools to keep up with renewals and access and training.

    00;03;59;00 - 00;04;07;23
    Jeanna Barrett
    And it's basically it's not the price of an office, but it does require some investment to make sure that you're getting your tech stack right as a remote company.

    00;04;07;25 - 00;04;27;05
    Wayne Turmel
    Yeah. And so what was your what did you need like in your head? Okay, you need an email and you got to have some kind of chat function and some kind of web meeting function like. How did you go about? Let's start with what you started with and then we'll figure out where you are now. Right.

    00;04;27;08 - 00;04;54;04
    Jeanna Barrett
    Yeah. Actually, the most important thing is a project management platform. So we actually believe that like email is dead in some ways, like not in a marketing way. People still read their emails, but in terms of collaborating, email is not a good tool for that. There's siloed conversations. You can't find anything they live in die only in the inbox that whoever was copied on the email, people get to forget to copy people in the email.

    00;04;54;07 - 00;05;20;15
    Jeanna Barrett
    So a lot of companies now are working in these massive project management tools. Are this click up. We first started out in a sauna, there's a sauna click up Monday kind of tend to be the three that most companies are deciding between and that we we implemented that, I believe, in year two or three. And that really transformed our business because that is like one place where every conversation can be searched and seen.

    00;05;20;15 - 00;05;44;03
    Jeanna Barrett
    There's transparency across all projects and people. You can search for conversations no matter who you are. It really breaks down silos and barriers, which is what you need in remote work, right for it, really, in any work, you don't have to be remote to need to get rid of barriers. But yeah, so project management platform access and collaboration is the big key pillars of remote work, right?

    00;05;44;03 - 00;06;04;16
    Jeanna Barrett
    So you got to make sure everybody has access in a versioning control place. So like Google Docs is usually what everybody uses. Google Drive, making sure you have shared drives, everybody can open and access them at the right time. You can see different versions. There's not like old school versions of an old Excel that someone emailed each other and then chat function.

    00;06;04;17 - 00;06;21;03
    Jeanna Barrett
    Slack is like the best in class choice at this point. So and then yeah, Zoom. So that's a lot of our core tech stack right there. But then there's just there's a lot there's probably 5 to 10 more tools that we have that are important as well, but those are the core ones.

    00;06;21;05 - 00;06;36;12
    Wayne Turmel
    Where did you bump your nose when you were starting? I mean, we always start with assumptions about this is what this is going to look like and this is how it's going to work. And then, you know, yeah, it's yeah, everybody has a plan until they get punched in the face. Right?

    00;06;36;14 - 00;06;57;28
    Jeanna Barrett
    Right, exactly. Well, the tech stock has been like a stumble, right? It's it's taken us a long time to perfect it in terms of like what I didn't realize because I've always been tech savvy. I mean, someone that just loves technology, I buy everything that comes out. I was a native working in tech scene in my early twenties in Seattle, in San Francisco.

    00;06;58;00 - 00;07;19;11
    Jeanna Barrett
    So what I didn't realize is like how complicated this way of working actually is. And we hire people that have wonderful resumes, but they come into our company and they just struggle with the tech stock. They're not comfortable. They don't you know, they're not comfortable figuring it out on their own. They're overwhelmed by it. They push it away.

    00;07;19;11 - 00;07;39;23
    Jeanna Barrett
    And those people ultimately are not going to be successful at our company. So it requires a lot of tech savviness to work async and remote first, and you have to really be willing to be an expert in these tools. You have to have someone within your company that's an expert at these tools. And so that was one stumble.

    00;07;39;26 - 00;08;01;08
    Wayne Turmel
    Let me ask again, let me ask you a question about that before you go any further, because as somebody who knows technology but doesn't particularly love it, my problem is less which button do I push and why should I bother? So when people are coming in and they don't have your tech background, is it just they don't know which button to push?

    00;08;01;12 - 00;08;10;07
    Wayne Turmel
    Or is it a mindset that you need to either inculcate or hire for?

    00;08;10;10 - 00;08;27;14
    Jeanna Barrett
    It's both. It requires you to like take ownership in terms of how are you training your team, or if you're a manager or a founder, like what are the tool sets and how are you setting people up for success? So that's a lot of stuff we didn't have in place at first because I kind of just always had figured things out on my own.

    00;08;27;14 - 00;09;00;04
    Jeanna Barrett
    So I didn't realize that we needed to have really in-depth video training and modules and stuff for our tech stock that can close some gaps. But ultimately, like if you don't hire the right person, that's going to be comfortable really digging in. We've had people that have avoided it. They're really uncomfortable. These tools can be super complicated and then speaking to that, how you specifically work in these tools is very prescribed, like how you tag each other, exactly What you do when a task is over, do like how you figure out what your start date and and dates are like.

    00;09;00;04 - 00;09;29;13
    Jeanna Barrett
    There's an ecosystem to it. And so if you're not willing to teach your self something new, then you're not going to succeed no matter how many trainings we give you. Right? So it's also how do we hire the right people? So we've spent a lot of time figuring out like what are the right questions or project tasks or what are we doing to really get to the crux of like if people are able to figure out a new complex technology, if they're comfortable?

    00;09;29;21 - 00;09;43;09
    Wayne Turmel
    And right now, ears perked up just all over the pod versus So talk to us about what some of those tests are like just nuts and bolts. What are how would you test for that?

    00;09;43;11 - 00;10;05;06
    Jeanna Barrett
    Yeah, we actually have like we have core values at our company. And one of our core values is being tech savvy and remote first. So we've just started to just put in place like questions like spit, prescribe questions, and what we're asking people about our core values to get to the crux of if they're going to fit in our core values.

    00;10;05;06 - 00;10;26;15
    Jeanna Barrett
    So we do have a set of questions that we ask, and every candidate is going to get them in the in the hiring round and the and the tech savvy questions are part of that. We are we haven't implemented this yet, but I'm just now in the middle of conversations of taking it one step further. We do a project round because we're remote.

    00;10;26;15 - 00;10;54;01
    Jeanna Barrett
    We want to see how people work. We also want to see how you present. We want to see how you show up to a video call. So we do a project test run. We pay people for this, but we ask people to put together strategies and all that. And we're now talking about, well, how do we take this one step further and like have them do a test that is going to also figure out if they can work with any clip And working with and click upward requires you to be your own project manager.

    00;10;54;01 - 00;11;13;15
    Jeanna Barrett
    We do not hire project managers. You need to know how to scope your entire project from start to finish all the steps you need to put those steps in, click up. And so we're starting to think about how we build a test for our candidates there, because that's where we see people fail. The most really is understanding that.

    00;11;13;17 - 00;11;46;26
    Wayne Turmel
    You said something a minute ago that I don't want to let go by, and that is this notion of people needing to kind of take ownership of their own tech stuff. Right. And I know that I have gotten lost in the weeds. I tend to do that right. And where I get lost in the weeds in particular is not which button do I push, it's how do I name files remembering to tag things.

    00;11;46;27 - 00;11;48;04
    Jeanna Barrett
    Yeah.

    00;11;48;06 - 00;12;12;21
    Wayne Turmel
    Right. Because I just cause chaos. I don't intend to. I mean, well, but I am a chaos agent when it comes to things like and I know it's gumming up the works. So how, you know, how do you prescribe and kind of manage the tagging and the language in the internal logic?

    00;12;12;24 - 00;12;36;06
    Jeanna Barrett
    Yeah, So that's exactly what I'm talking about in terms of like it is a wild, wild West and can be very chaotic and actually the antithesis of productivity and efficiency. If everybody is working within these tools and whatever way they think is best for them, because you need everybody working together all in the same way for it really to be efficient and not slow people down.

    00;12;36;09 - 00;13;02;14
    Jeanna Barrett
    And so ourselves and some other companies I've talked to have taken the approach of like documentation really is like a simple step and it's a big thing in teams as well. But just having us, this is how we work, document a very specific communication guidelines and guidelines for how, what, how and what you do everything in a text and have that be in a central location that people can always go back to.

    00;13;02;16 - 00;13;29;28
    Jeanna Barrett
    So we have a documentation center. You might think of it as like the old school employee handbook that might have been paper like binder that you got when you got hired forever ago. But now it's like all remote documentation and a place that we do it inside a click of a lot of teams use notion. It's a very popular tool right now where you can search any topic and you can find the document that you needed.

    00;13;30;00 - 00;13;49;13
    Jeanna Barrett
    And so we just spend a lot of time making sure that all of our processes, all of our communication guidelines and everything is documented in that one place for anybody to access at any time to kind of go back and figure out if you were at our company way, you would need to go back and figure out how use to be tagging things like what's the guideline that we've set.

    00;13;49;13 - 00;13;59;20
    Jeanna Barrett
    But like setting those guidelines is the first step in thinking through all those specific guidelines. As a company, obviously.

    00;13;59;22 - 00;14;14;15
    Wayne Turmel
    You know, and you've mentioned async a couple of times, like it's just, well, yeah, of course, duh. But, but there are a lot of organizations and a lot of people who have fled those organizations, But we live the way we were raised, right?

    00;14;14;20 - 00;14;15;19
    Jeanna Barrett
    Yeah, right.

    00;14;15;21 - 00;14;29;10
    Wayne Turmel
    What is the key to winning people off of everything needs to be a meeting and still meeting their need for access and contact and that kind of stuff.

    00;14;29;12 - 00;14;47;13
    Jeanna Barrett
    So this is the biggest problem going on in remote work right now. And I think this is why companies are failing and saying like remote work isn't working. And so like, well, you can't just take everybody working in your office and stick them at home and then expect that emailing everybody all day and getting on Zoom for 8 hours a day is what remote work is.

    00;14;47;13 - 00;15;08;06
    Jeanna Barrett
    That's truly not like remote first operations and remote first operations is really thinking about how do you peel back meetings from your calendar? Like I myself have had moments in my business where I was doing six or seven zooms a day. It absolutely makes you feel like your brain is melted. I was so exhausted. It's just a terrible experience, right?

    00;15;08;06 - 00;15;26;22
    Jeanna Barrett
    So like we put in a lot of guidelines about how and when to use Zoom calls and not to use Zoom calls, when to put like we have to put video at the end of every call that's going to be a video. Otherwise, we don't need to show up on video because defaulting to video can be really exhausting for people too.

    00;15;26;24 - 00;15;49;15
    Jeanna Barrett
    So we have like three zooms maximum a day. We have no meeting Fridays. We're constantly probably every quarter looking at our meeting calendar and talking about like what can be reduced, what can be a sync. We think a lot about like team meetings, regular meetings, how do we run those async, How do we do part of that? Like we do biweekly sync meetings and async meetings.

    00;15;49;15 - 00;15;57;21
    Jeanna Barrett
    So every other week you'll meet with your manager. But then the other week that you're not meeting with the manager, you do an async update and click ups kind of saying, Okay.

    00;15;57;21 - 00;16;02;11
    Wayne Turmel
    So let me just let me put a thing in that because async.

    00;16;02;11 - 00;16;02;27
    Jeanna Barrett
    Wrangling.

    00;16;03;03 - 00;16;22;19
    Wayne Turmel
    Is, you know, kind of freaks people out. What I'm hearing is, okay, we need every week, we need to check in and see what you're doing. But if we do a zoom call, whatever, this week. Yeah, next week, a clear, honest report will suffice.

    00;16;22;21 - 00;16;48;24
    Jeanna Barrett
    Yeah. Yeah. And I do want to say, like, you know, I think we need to all kind of get rid of this feeling Native baby sitting right Like remote work does come with a lot of trust that we're all adults and we're going to do our work. And if you flip the switch to looking at like, what the deliverables are like, if you're doing your work, why does it and getting the deliverables done, like why does it matter how, where, when you're doing your work?

    00;16;48;24 - 00;17;13;27
    Jeanna Barrett
    So that's one thing. So it's less about like, you know, needing to check in as a manager, but we think of one on one more like as a person, that's your access to your team lead. If you need support, there's something you're blocked on. And yeah, you don't need to meet every week on those things. Like there's other ways to get a hold of each other.

    00;17;13;29 - 00;17;37;25
    Jeanna Barrett
    You know, we put everything in click up, so I still read it in it. And the beauty of this, right, and this is where like if you're an operations or business founder, but I don't know if this matters to many on the call, but if I read the async meeting and respond and they read it and respond and we solve something that usually takes ten or 15 minutes, now a meeting on your calendar is going to be 50 minutes, right?

    00;17;38;02 - 00;17;59;03
    Jeanna Barrett
    Two people, 50 minutes of their time, like that's a lot of wasted time. And so there's a lot of conversation around my productivity in remote work, but you're working async. There's more time for you to spend actually doing your work, right? Like we call it deep work where you're uninterrupted because you're not on a call or you're not.

    00;17;59;06 - 00;18;19;19
    Jeanna Barrett
    People aren't talking to you, so you have more time and you're more efficient and more productive when you have more deep work, right? And like, you can just get a meeting done in 15 minutes over a chat, kind of a situation, or you can send video clips, right? Like I'm going to send you a five minute video clip and we don't need to sit on a phone and talk for 50, 60 minutes about something.

    00;18;19;19 - 00;18;22;00
    Jeanna Barrett
    So, yeah.

    00;18;22;03 - 00;18;44;09
    Wayne Turmel
    That's great stuff. One week, just because we are as I knew, we were running out of time. Yeah, so much so much to talk about. What is the one async best practice that you have learned along the way that you kind of didn't know going in?

    00;18;44;12 - 00;19;12;14
    Jeanna Barrett
    But yeah, it's really relearning your work habits and it takes a long time and I'm guilty of it too. But you can't default to just sending people Slack chats all day because that's a sink tool, right? You can't default to setting up a meeting because that's a sync tool. So you have to constantly be working with yourself to always default to your async tool, which is like a project management platform.

    00;19;12;14 - 00;19;25;27
    Jeanna Barrett
    So I need somebody do something, put it in, click up, I need to ask somebody something, put it and click that. Don't set up a meeting, don't go on Slack and check them. So it's just like reworking what your what your habits are basically.

    00;19;25;29 - 00;19;53;20
    Wayne Turmel
    That's great. That's really, really good stuff. Thank you so much. Jana Barrett. We will have links to all your good stuff on the long distance work life dot com on the page. Those of you who listen to podcasts, you know the drill. Like subscribe, smash that button, whatever you're supposed to say in these circumstances. You can reach out to Marissa and I at any time.

    00;19;53;24 - 00;20;19;00
    Wayne Turmel
    We are available by email or available by LinkedIn comments, questions, vicious personal attacks, anything that you would like to share with us. Topics. Cool people like Jana that we want to talk to and if you are interested in rethinking how your team comes together. Kevin In my new book, Long Distance Team Designing Your Team for everyone's success is out in the world.

    00;20;19;00 - 00;20;27;17
    Wayne Turmel
    You can find that and some special resources at long distance Team Booking.com. Jana, thank you so much for being us.

    00;20;27;17 - 00;20;29;26
    Jeanna Barrett
    I appreciate you taking your time.

    00;20;29;29 - 00;20;36;17
    Wayne Turmel
    And for the rest of you, thanks for listening. Come visit again and don't let the weasels get you down.


    Featured Guest

    Name: Jeanna Barrett

    Bio: Founder of First Page Strategy, a growth agency for product-led brands. Host of the Remotely Cultured podcast. 


    Timestamps

    00:00 Introduction
    01:12 The Genesis of First Page Strategy
    03:12 Building a Remote-First Company
    04:27 Key Tools for Remote Work
    06:36 Overcoming Tech Stumbles
    09:43 Hiring for a Remote Culture
    14:29 Streamlining Remote Operations
    18:22 Best Practices for Async Work

    Related Episodes

    Additional Resources

    Order The Long-Distance Team

    Remote leadership experts, Kevin Eikenberry and Wayne Turmel, help leaders navigate the new world of remote and hybrid teams to design the culture they desire for their teams and organizations in their new book!

    Read More
    Ask Wayne Anything, Hybrid Work, Leadership, Surviving Remote Work, Technology, Working Remotely

    Who’s Really a Remote Work Expert?

    Marisa Eikenberry and Wayne Turmel explore the intricacies of remote work expertise. Wayne, a seasoned professional in the field, shares his candid views on the skepticism surrounding the term "expert," the evolution of remote work expertise, and offers practical advice for discerning true expertise in this domain. The episode is a must-listen for anyone navigating the remote work landscape, seeking to understand the blend of skepticism and wisdom in identifying genuine expertise.

    Key Takeaways

    1. Understand the History of Remote Work: Recognize that remote work has a long-standing history and is not just a recent trend.
    2. Question Titles and Expertise: Be skeptical of self-proclaimed experts, especially those with pretentious titles.
    3. Evaluate Credibility: Check the background and track record of a professional claiming remote work expertise.
    4. Beware of Zealots: Be cautious of those who are overly zealous about remote work; true expertise is balanced and objective.
    5. Look for Practical Solutions: Seek out experts who focus on practical help and realistic approaches to remote work.
    6. Utilize Resources: Explore available courses and resources to deepen your understanding of remote work leadership and management.

    View Full Transcript

    00;00;07;26 - 00;00;19;11
    Marisa Eikenberry
    Welcome back to the long distance work life, where we help you live, work and thrive in remote and hybrid teams. I'm Marissa Eikenberry, a fellow remote worker. And joining me is my co-host and remote work expert, Wayne Jamal. Hi.

    00;00;19;13 - 00;00;29;24
    Wayne Turmel
    Hello, Marissa. How are you? And hello, everybody listening? It sounds sometimes like I'm ignoring you and I'm not, so. Hello? I'm listening.

    00;00;29;27 - 00;00;50;20
    Marisa Eikenberry
    I'm doing great. And, you know, I'm just so excited about this topic today because I think it's gonna be really interesting for our listeners. May not be something they've really thought about before, but we're going to tackle it today. So every episode I introduce you as a remote work expert and believe it or not, we actually get snarky comments about this on our videos and our clips all the time.

    00;00;50;23 - 00;01;08;04
    Marisa Eikenberry
    How can you be a remote work expert in something that's not been around that long? Now, for the record, and people who have listened us for a while already know that remote work has been around for a very long time. And if you are not aware of this, I would highly encourage you to listen to one of our first episodes titled When Did Remote Work Start, which I will have a link to in the show notes.

    00;01;08;06 - 00;01;13;05
    Marisa Eikenberry
    But Wayne, let's start with the basics. How do you define a remote work expert?

    00;01;13;07 - 00;01;40;27
    Wayne Turmel
    Yeah, and total transparency. I cringe a little every time you introduce me as an expert. I am naturally a cynic and I'm kind of a that try to be a skeptic. And I sometimes go over the line to cynicism. The minute any time somebody introduces themselves as an expert, my radar goes off and the more pretentious the title, the more it goes off.

    00;01;41;00 - 00;02;09;21
    Wayne Turmel
    When I look at somebody's LinkedIn title and they claim to be a guru, alarm bells ring, things go crazy. I just go, no, no, no, no, no, no, no. That and living in a time just in society in general, when expertise is kind of frowned on and nobody is really an expert and, you know, yeah, that's a nice Ph.D. you've got I've got this guy on YouTube who says.

    00;02;09;23 - 00;02;10;17
    Marisa Eikenberry
    Right.

    00;02;10;19 - 00;02;23;24
    Wayne Turmel
    So there is a kind of general skepticism that I share to a degree. That being said, some people know more about other people.

    00;02;23;26 - 00;02;25;25
    Marisa Eikenberry
    Right. That's going to be true for everything.

    00;02;25;28 - 00;02;44;17
    Wayne Turmel
    Right. And if that is the case, then I suppose I am on the expert side of the spectrum. This is a topic that I started writing about in 2005 or six.

    00;02;44;20 - 00;02;47;13
    Marisa Eikenberry
    So that's when I tell you I was a freshman in high school.

    00;02;47;15 - 00;03;13;13
    Wayne Turmel
    And that's when I pulled the dagger out of my heart and tried to continue missing a beat. You know, I started investigating this thing called WebEx. And what did it mean back in 2005, 2006? And so you know, I have written, depending on how you counted, six books and multiple chapters and magazine articles and been doing the research and all of that stuff.

    00;03;13;13 - 00;03;36;21
    Wayne Turmel
    So if I have to defend my status as somebody who knows more about this, then the defense rests. Your Honor. Right. That being said, that being said, it's a constantly evolving field. And this is the other thing is, as I tell people, I do all I read the research and follow the stuff and listen to a lot of nonsense.

    00;03;36;25 - 00;04;03;06
    Wayne Turmel
    So you don't have to. And I run it through whatever filter I can to kind of separate the wheat from the chaff and present in as logical and and pertaining and kind of easily digested as possible, presented to people for them to then make their own decisions with. So, you know, that's as defensive as I get about the title.

    00;04;03;08 - 00;04;10;11
    Wayne Turmel
    That being said, it goes back to anybody. Anybody who calls himself a guru probably isn't.

    00;04;10;13 - 00;04;33;04
    Marisa Eikenberry
    So let's get into that a little bit. Like we've established. You've been doing this for a really long time. You have a bunch of expertise. You know what you're talking about, expert title or not. But how can how can your layperson, your normal person, determine whether somebody is a true remote work expert like yourself or they just started doing this in March of 2020?

    00;04;33;07 - 00;04;36;25
    Wayne Turmel
    Well, you know, just go on their LinkedIn profile.

    00;04;36;27 - 00;04;37;12
    Marisa Eikenberry
    That's true.

    00;04;37;16 - 00;05;04;20
    Wayne Turmel
    Seriously, I am serious. Is a heart attack go under LinkedIn profile and see what their track record. What if they were a manager at Arby's March of 2020 and then suddenly they were an expert in remote work? A little skepticism may be appropriate. So, you know, what is their experience? What is their background? What are we doing? It doesn't take much to check that.

    00;05;04;23 - 00;05;06;11
    Marisa Eikenberry
    Yeah.

    00;05;06;14 - 00;05;09;28
    Wayne Turmel
    The other thing and this one is more controversial.

    00;05;10;00 - 00;05;10;12
    Marisa Eikenberry
    I love it.

    00;05;10;12 - 00;05;20;10
    Wayne Turmel
    And I have friends who are going to hate me. The more of a zealot they are, the less I take them at their word.

    00;05;20;12 - 00;05;21;16
    Marisa Eikenberry
    Okay, so why is that?

    00;05;21;18 - 00;05;47;12
    Wayne Turmel
    Here's the thing. And we often, Kevin and I often get lumped into it when they give lists of people who are thinkers about remote work. We're often on the list, and we are not the most zealous specializing. The future is remote work and death to the office and you know, all of that stuff. That's not where we are.

    00;05;47;12 - 00;06;16;08
    Wayne Turmel
    We think there are incredible advantages to remote work. We think that the trend is certainly moving that way. But the people who are zealots, the people who say that there is no use whatsoever, there is no need for people to ever get together physically. All of your social, biological, nourishing needs can be met through through Zoom. I tend to look at that skeptically.

    00;06;16;11 - 00;06;17;01
    Marisa Eikenberry
    That makes sense.

    00;06;17;04 - 00;06;40;22
    Wayne Turmel
    Our approach is these things are happening. They are certainly trends. We need to be aware of it. And like all technology and all work trends, where does it make sense for my company, for the things that I do, for the work I choose to do? Where does it make sense and where can I leverage it, and where are the pitfalls and things that you need to watch out for?

    00;06;40;22 - 00;07;02;28
    Wayne Turmel
    And that's where I like to spend my time. I have no interest in helping Silicon Valley companies get their next new thing launched right. I am a real skeptic about technology, and so I am not an early adopter. I am not first one over the fence, and I don't think most people should be.

    00;07;03;00 - 00;07;06;29
    Marisa Eikenberry
    Right. We've talked about this actually in our episode not that long ago.

    00;07;07;00 - 00;07;34;23
    Wayne Turmel
    Yeah. So I think that and any time you are an evangelist or a zealot for something, your objectivity goes out the window. Yeah, you've gone in with a good vision of the truth, and your job now is to defend that as radically as possible. And so you tend to weed out information that doesn't fit your paradigm. That's in fact.

    00;07;34;26 - 00;08;02;03
    Wayne Turmel
    And the fact that I use the word paradigm makes me cringe, but it's true. Yeah. And so I try to be objective. And at the Kevin Ikenberry group, our focus is not on changing the world in terms of upending business models. My job personally, is to help the individual person get through the workday with some shred of sanity and dignity.

    00;08;02;05 - 00;08;03;21
    Marisa Eikenberry
    Right. Right. We just want to.

    00;08;03;21 - 00;08;27;22
    Wayne Turmel
    And if and if remote work helps you achieve that and you're a better person, here's how we can help. And if you have to go into the office every day, here are some things that you might want to think about that might save your sanity and your dignity. So I understand, you know, the skepticism of people online who go remote work expert.

    00;08;27;25 - 00;08;37;22
    Wayne Turmel
    You know, anybody can call themselves that. Well, yeah, they can. And I challenge you as listeners to the dose of skepticism.

    00;08;37;25 - 00;08;56;24
    Marisa Eikenberry
    So, I mean, there's lots of people that are getting the titles, some of which are given to them and some of which are they're trying to make themselves, I guess, is the point we're trying to make. But so but specifically, going back to you, how has your role as a remote work expert evolved over time, especially in the last four years?

    00;08;56;24 - 00;08;58;22
    Marisa Eikenberry
    I mean, a lot of stuff has changed.

    00;08;58;24 - 00;09;22;24
    Wayne Turmel
    Yeah, I mean, if I go back to when I first started thinking about this, right, was June 26, I was teaching traditional presentation skills and I remembered the moment somebody said to me, Wayne, this standing in front of the room stuff is great, but I only talk to real people like twice a year. I work remotely and there's this thing called WebEx, and that's what I'm using.

    00;09;22;24 - 00;09;55;10
    Wayne Turmel
    And I started investigating at the time there were 120 little plankton level web meetings and some WebEx was the Mack daddy of them all. But I became fascinated. I knew the trend was going to continue, and so I became fascinated in that. I started a company that taught people how to do webinars and how to present online, and I got asked more and more about the day to day work, not just the presentations, but how do you run a team and how do you do that?

    00;09;55;13 - 00;10;20;05
    Wayne Turmel
    Kevin and I had known each other for a long time. We created a remote leadership institute, so I had gone from almost strictly presentation and communication skills to teams and leading them in a remote environment. And then the last year and some people have noticed this, some people haven't. The Remote Leadership Institute brand after COVID kind of went away.

    00;10;20;06 - 00;10;42;29
    Wayne Turmel
    It still exists, but it's inside the greater Kevin Eikenberry group because the world has changed the the world of leadership, remote leadership. Most people now no longer look at it as a separate thing. It's part of the job. If you are above first line supervisor, odds are you're going to have at least one member of your team who doesn't work where you do.

    00;10;43;04 - 00;10;44;13
    Marisa Eikenberry
    Yeah, and you have to prepare for that.

    00;10;44;16 - 00;11;11;02
    Wayne Turmel
    And you have to be able to deal with that and include them in the team. And so the role of remote work in our getting our jobs done has morph and hope. And we like to believe that this is true. We have kind of kept up with that. And again, I have read more nonsense and taken part in more free samples of software and done all that stuff than any human being ought to.

    00;11;11;04 - 00;11;59;04
    Wayne Turmel
    You probably can tell from my white beard and white hair, but I am 42 years old. No, look what it has done to me. So, you know, my has changed. And I think most human beings, if they are wise, they are open to changing as the world changes. I think that if you look at what Kevin and I teach in long distance leader London's team, one year team mate, all of our blogs, all of our courses, it's that while things are changing and we need to be aware of and adjust to and be mindful of the changes that come to us, the core of leading people, of getting work done, of having a leadership mindset,

    00;11;59;06 - 00;12;12;10
    Wayne Turmel
    is really evergreen and it's the details and nuances that change. But those changes and nuances can drive you mad if you are unaware of them and can't deal with them.

    00;12;12;12 - 00;12;30;04
    Marisa Eikenberry
    Right? So I guess, you know, for our leaders and our managers that are listening, you know, what are some common challenges that remote work experts actually help businesses employees overcome? I know you've talked about a little bit of them as we've gone, but like really specifically, like what? What do you help with? What do we think?

    00;12;30;09 - 00;13;03;17
    Wayne Turmel
    Like the big thing, I think is helping us understand how being remote changes us, how we interact with each other. There are a few things. One is that we were raised from birth as face to face, nose to nose, visual in contact, communicating beings. That is our natural default. When we are not doing that, we have to rely on our higher functions.

    00;13;03;20 - 00;13;30;12
    Wayne Turmel
    We have to rely on trust. We have to communicate quite effectively so that I don't have to stand at your desk and watch you do your job. Right. That's something that should be happening anyway. But with the rise of remote and hybrid work, the ability to micromanage the idea of command and control, which has been evaporating as we've evolved as a species, continues to do that.

    00;13;30;12 - 00;13;59;11
    Wayne Turmel
    Well, not everybody's comfortable with that. Command and control is a very lizard brain, very natural response, right to pressure and a task and and all of that stuff. Remote work, hybrid work is a natural extension of expanding that approach in our courses and in our Long Distance Leader series, The first module, and we do this as a standalone course as well.

    00;13;59;12 - 00;14;27;16
    Wayne Turmel
    Shameless plug is how leaders create and manage remote and hybrid teams. And really we introduce three models that are crucial to that mindset. The first is why does this feel so weird? And we have what we call the remote leadership, the three year model. There's a trust model. How do we build trust if something is happening? You know, can we apply this model and figure out what the problem is?

    00;14;27;18 - 00;15;04;10
    Wayne Turmel
    And then the third one is choosing the right technology for the right communication task, which is huge in remote and hybrid work. If you are sending an email rather, or a text, rather than having the conversations you need to have, that is the root cause of a lot of problems, right? And I think that's the work that we do most effectively is we get people to say, if you have a leadership mindset, if you want to have a leadership mindset and you should, what are the nuances?

    00;15;04;10 - 00;15;25;05
    Wayne Turmel
    What are the changes? What are the circumstances that require adjustments to that? And I think at the end of the day, that's not what makes us a zealot because not all work can or should be done remotely. Not all organizations function best that way. There are plenty who do if they do. This is how you need to approach it.

    00;15;25;11 - 00;15;50;14
    Wayne Turmel
    If you are going to be hybrid. These are the nuances that you need to take into consideration. And, you know, I think that's what we bring to the party. I think if there's an expertise to it, that's what it is. So I hope that answered your question and I hope it answered the question for the listeners, because I know we we seldom talk about what we actually do, what our work is.

    00;15;50;16 - 00;15;56;27
    Wayne Turmel
    We try to keep it more general and but specifically, sometimes you got to know that stuff.

    00;15;57;03 - 00;16;15;08
    Marisa Eikenberry
    Right. Yeah. We so classes, we have to pay the bills, right. I have my one last question before we end the show here. But what advice would you give to leaders of managers who would like to better understand how to leverage this kind of expertise of remote work professionals such as yourself and us? I think at Mike Berger.

    00;16;15;10 - 00;16;33;18
    Wayne Turmel
    Yeah, and there's a lot of stuff out there and a lot of it's very good. There are a lot of very talented people. There are people we have on this show as guests who are wonderful people and they should make a living and you should hire them if that's what you want to do. I think it's like anything else, understand the first principles.

    00;16;33;24 - 00;17;09;09
    Wayne Turmel
    What does your organization, what is the work that needs to be done? And you are the best person to know that, right? But knowing that doesn't mean that you are 100% comfortable with what's next. Some people have no idea, and they're kind of paralyzed. Some people think they know, but some validation would be nice to make sure that we're on the right track and other people are out on that path and maybe it's not going the way they want it to.

    00;17;09;09 - 00;17;13;24
    Wayne Turmel
    And I think those are the circumstances where you bring in other people.

    00;17;13;28 - 00;17;31;02
    Marisa Eikenberry
    Yeah, that totally makes sense. And Wayne, I know earlier you were talking about our Long Distance Leadership series. And for any of our listeners, listeners who are interested in that, you can go to Kevin Eikenberry dot com slash LDL s to find out more about those classes and what's coming up and.

    00;17;31;02 - 00;17;41;20
    Wayne Turmel
    Absolutely and those class football as you know an open enrollment series for individuals or we're happy to talk to you about bringing it in-house to your company.

    00;17;41;23 - 00;17;58;17
    Marisa Eikenberry
    And listeners. Thank you so much for listening to the long distance work life for shownotes transcripts and other resources. Make sure to visit long distance work life dot com. If you haven't yet, subscribe to the show so you don't miss any future episodes. And while you're there, we sure like and review This helps us know what you love about our show.

    00;17;58;20 - 00;18;12;13
    Marisa Eikenberry
    Feel free to contact us via LinkedIn or email with the links in our show notes and let us know you listen to this episode or even suggest a topic for one night to tackle in a future episode. We'd love to hear from you. Thanks for joining us. And as Wayne like to say, don't always get too down.


    Timestamps

    00:00 Introduction
    00:29 Debating the Term 'Expert'
    01:13 Wayne's Perspective on Expertise
    05:10 Remote Work Zealots and Objectivity
    06:17 Challenges and Solutions in Remote Work
    08:58 Wayne's Remote Work Journey
    12:30 Addressing Common Remote Work Challenges
    17:31 Concluding Thoughts

    Related Episodes

    Additional Resources

    Order The Long-Distance Team

    Remote leadership experts, Kevin Eikenberry and Wayne Turmel, help leaders navigate the new world of remote and hybrid teams to design the culture they desire for their teams and organizations in their new book!

    Read More
    Global Office, Family Home: Remote Work Lessons from a Digital Nomad Family with Chris Stroud on Long-Distance Worklife Podcast with Wayne Turmel
    Guests, Surviving Remote Work, Working Remotely

    Global Office, Family Home: Remote Work Lessons from a Digital Nomad Family with Chris Stroud

    Join Wayne Turmel in a fascinating conversation with Chris Stroud, an e-commerce growth consultant who juggles traveling the world with his seven kids while maintaining a successful remote work lifestyle. Discover Chris’s unique strategies for effective communication without video calls, his approach to managing time and tasks, and how he integrates work with his adventurous family life. This episode is a treasure trove of insights for anyone striving to balance their professional and personal life in a remote work setting.

    Key Takeaways

    1. Develop a Routine for Remote Work and Travel: Establish a consistent daily routine that balances work tasks and family time, especially while traveling.
    2. Enhance Non-Video Communication Skills: Focus on improving written and audio communication skills for remote work, reducing reliance on video calls.
    3. Set Clear Work-Life Boundaries: Create distinct boundaries between work hours and family time, ensuring quality attention to both.
    4. Build Strong Client Relationships Remotely: Develop strategies to nurture client relationships without face-to-face meetings, leveraging email and messaging platforms.
    5. Optimize Remote Work Processes: Implement efficient remote work processes, utilizing tools like Slack for team coordination and task management.

    Timestamps

    00:30 Introduction of Chris Stroud and his unique lifestyle
    01:10 Chris's role and approach in e-commerce consulting
    01:56 The logistics of managing a remote team
    04:31 Chris's travel experiences and family life
    05:10 Key rules and strategies for remote work
    08:33 Building client relationships without video calls
    11:23 Effective internal business processes for remote work
    14:42 Utilizing Slack and email management techniques
    19:00 Chris's take on work-life balance and personal growth
    21:37 Closing remarks and episode wrap-up

    Featured Guest

    Chris Stroud

    Name: Chris Stroud

    About Chris: Chris Stroud is a dynamic figure in the digital nomad and e-commerce space. He successfully balances the challenges of traveling the world with five kids while running a thriving business. Chris is known for his expertise in handling the complexities of remote work across different time zones and maintaining client satisfaction. His experiences have made him a valuable resource for insights into the digital nomad lifestyle, offering practical tips and advice for others aspiring to blend travel and work. His journey is not just about business success; it's also about creating unforgettable family memories and building a lifestyle that integrates work, travel, and family in a harmonious way.


    Related Episodes

    Additional Resources

    Order The Long-Distance Team

    Remote leadership experts, Kevin Eikenberry and Wayne Turmel, help leaders navigate the new world of remote and hybrid teams to design the culture they desire for their teams and organizations in their new book!

    Read More